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Receiving Lead

2 months ago

Anaheim, United States Gypsum Management & Supply, Inc. Full time

Gypsum Management & Supply, Inc. (GMS) is the leading North American distributor of gypsum wallboard, acoustical ceiling products and other specialty building materials. Founded in 1971, GMS now operates an expansive network of distribution centers nationwide.

Westside Building Material is a family-owned business started by Beulah and Evan Peckham in 1935 to serve the lath and plaster trades in the West Los Angeles area. The business survived throughout World War II and in the following years continued to flourish while adding new locations throughout California and Nevada. Today, Westside still remains a family owned and service-oriented business with a fourth-generation family member, Bill Peckham, currently managing the business.

For more information about our family of companies, please visit gms.com or westsidebmc.com.

JOB SUMMARY
Responsible for verification of incoming material shipments and QA approval on incoming invoices. Daily input of received materials and review of outstanding PO's in the "received stage". Responsible for oversight of the receiving clerk and ongoing training/process improvement.

ESSENTIAL JOB FUNCTIONS/DUTIES

Purchase Orders/Packing Slips:

  • Verify material and quantities on packing slips via collaboration with purchasing department.
  • Data Entry - Mark items as "received" and scan backup into scanning system.
  • Review PO reports to check for potential missed shipment/packing slips/invoices and request, if needed.
Invoice Processing:
  • Verify that material and quantities match packing slips prior to approval.
  • Scan approved copies, complete with relevant written notations, into scanning system.
  • Forward to Payables to enter and pay, within adequate time of payment terms.
Statements:
  • Review incoming statements to ensure that all invoice(s) and credit backup has been received and processed.
Oversight:
  • Oversee the receiving clerk(s) and insure that workload is up-to-date and accurate.
  • Work with receiving clerk and accounts payable to make sure deadlines are met and all statements have been reviewed.
Other duties may be assigned by Management.

KEY DIMENSIONS
  • Use of Infor SXE software
  • Must be extremely detail oriented
  • Must be able to handle multiple assignments at the same time
  • Must have very good organizational skills
  • Must have the ability to communicate effectively internally and externally
KEY RELATIONSHIPS & LEADERSHIP
  • Reports to Corporate Controller
  • Supports Accounts Payable Department
QUALIFICATIONS
  • Previous high volume Accounts Payable experience required
  • Familiarity with computer use and accounting software experience
  • Prior experience in deadline oriented accounting environment is a necessity
  • Previous retail distribution or construction material knowledge a plus
  • SXE / Infor familiarity a plus; computer skills required (Word, Outlook)
  • High school diploma required
  • Excellent organizational skills required
  • Effective English language communication skills are necessary
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
  • Sitting, standing, bending
  • Heavy typing/computer usage
  • Office environment

Estimated pay range starts at $18.00 - $23.00 / hour depending on experience.

The job description is subject to change at any time.