Administrative Coordinator, Anesthesia

2 weeks ago

Boston, United States Brigham and Women's Hospital Full time
Description

The Administrative Coordinator, Echocardiography owns a portfolio of administrative and operational responsibilities in support of the Cardiac Division within the Department of Anesthesia, Perioperative and Pain Medicine (DAPPM), specifically supporting the Echo program. This role plays a crucial role in maintaining efficiency of daily Echo operations.

The Administrative Coordinator must be a strong collaborator with administrative and clinical colleagues across departments, as well as with external vendors, and should be strong communicator both verbally and in writing. The role involves significant documentation activities using EPIC and other database software, and requires strong attention to detail and organizational skills.

This is an evening shift role with approximate hours of 11am - 7pm.

Administrative responsibilities:

* Prepares documentation to be sent to the National Board of Echocardiography for all fellows/attendings being certified/re-certified.

* Organizes division Echo protocols, quality control, and liaison with Intersocietal Accreditation Commission (IAC) to provide documentation during audits.

* Serves as liaison between BWH IT/Biomed and vendor's IT to solve complex issues and keep machines up to date.

* Owns image management for departmental educational purposes (downloading images for educational talks, etc.).

* Completes database entry for a variety of data support purposes.

* Orders and maintains inventories/supplies for intraoperative echo (e.g. additional cables for machine connections, bite protectors, probe cleaning sponges, other supplies as necessary).

* Completes studies and ensures billing compliance.

* Organizes clinical training for faculty on new ultrasound technologies.

* Completes QA reports for IAC.

Other responsibilities:

* Set up echo equipment for cases in the OR, EP lab, Cath lab and occasionally in the ICU, ensuring safe operation and proper media connections for image display.

* Rapidly assist with machine and TEE/TTE probe set-up during emergencies occurring in the OR or ICU.

* Ensures division and hospital policies and protocols are followed for equipment and patients' safety.

* Diagnoses and resolves common equipment malfunctions; collaborates with bioengineering teams.

* Other duties as assigned.

Qualifications

* High school diploma or equivalent; Bachelor's preferred

* At least 2 years total experience in cardiac/vascular preferred

  • Strong interpersonal and communication skills
  • Good judgment, dependability, exceptional communication and professionalism and initiative are necessary.
  • Ability to function independently with limited supervision.

  • Listens effectively and conveys information and ideas clearly and concisely in verbal and written form.
  • Carries out instructions in a timely manner; escalates issues as appropriate to key stakeholders.
  • Ability to interact with professionals at all levels throughout a large, diverse health care organization.
  • Superior attention to detail; checks and corrects own work for accuracy.
  • Responds to change with a positive attitude and remains open-minded.
  • Adapts to shifting priorities in response to the needs of internal / external customers.
  • Demonstrates ability to rebound quickly when confronted with challenging situations.
EEO Statement

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location: MA-Boston-BWH Boston Main Campus Work Locations: BWH Boston Main Campus 75 Francis St Boston 02115 Job: Administrative Support Organization: Brigham & Women's Hospital(BWH) Schedule: Full-time Standard Hours: 40 Shift: Evening Job Posted Shift Description: This role is 11am - 7pm shift. Employee Status: Regular Recruiting Department: BWH Anesthesia Job Posting: Nov 15, 2024

  • Grants Administrator Anesthesia

    4 weeks ago

    Boston, United States Brigham & Women's Hospital - Brigham Health Full time

    OVERALL RESPONSIBLITY: Reporting to the Department Research Administrator, this position provides financial oversight, including all aspects of pre- and post-award administration for a portfolio of Principal Investigators (P - Is) in the BWH Departme Administrator, Grants, Anesthesia, Financial, Communications, Research, Healthcare, Business Services

  • Program Coordinator I

    4 weeks ago

    Boston, United States Children's Hospital Boston Full time

    77598BRJob Posting Title:Program Coordinator I - Anesthesia DepartmentDepartment:AnesthesiaAutoReqId:77598BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description: Position: Program Coordinator I - Anesthesia Department Under direct supervision, this role involves coordinating all activities and functions of...

  • Grants Administrator Anesthesia

    4 weeks ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    OVERALL RESPONSIBLITY:Reporting to the Department Research Administrator, this position provides financial oversight, including all aspects of pre- and post-award administration for a portfolio of Principal Investigators (PIs) in the BWH Department of Anesthesia, Perioperative and Pain Medicine. The ideal candidate has excellent organizational, problem...

  • Grants Administrator Anesthesia

    4 weeks ago

    Boston, United States Mass General Brigham Full time

    Description: OVERALL RESPONSIBLITY: Reporting to the Department Research Administrator, this position provides financial oversight, including all aspects of pre- and post-award administration for a portfolio of Principal Investigators (PIs) in the BWH Department of Anesthesia, Perioperative and Pain Medicine. The ideal candidate has excellent organizational,...

  • Program Coordinator I

    4 weeks ago

    Boston, United States Boston Children's Hospital Full time

    Job Posting Description At Boston Children's Hospital, the quality of our care - and our inclusive hospital working environment - lies in the diversity of our people. With patients from local communities and 160 countries around the world, we're committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here,...

  • Grants Administrator Anesthesia

    4 weeks ago

    Boston, United States Mass General Brigham Full time

    Description: OVERALL RESPONSIBLITY: Reporting to the Department Research Administrator, this position provides financial oversight, including all aspects of pre- and post-award administration for a portfolio of Principal Investigators (PIs) in the BWH Department of Anesthesia, Perioperative and Pain Medicine. The ideal candidate has excellent organizational,...

  • Administrative Coordinator

    4 weeks ago

    Boston, United States Tufts University Full time

    OverviewThe Office of Educational Affairs (OEA) at Tufts School of Medicine is a highly student-centered office responsible for the medical education program, including curricular development, evaluation and assessment, centralized management of the curriculum, overseeing and administering educational grants, supporting the teaching faculty through faculty...

  • Administrative Coordinator

    4 weeks ago

    Boston, United States Mass General Brigham Healthcare at Home Full time

    Description About Us Mass General Brigham's Home Hospital is an innovative clinical service that helps our patients maximize their time at home. When illness develops and is significant enough to require a hospital stay, Home Hospital can deliver hospital-level care in the comfort of the patient's home! Common conditions treated by Home Hospital include...

  • Senior Administrative Coordinator

    3 weeks ago

    Boston, United States Boston Medical Center Full time

    POSITION SUMMARY: Under the general supervision of the Administrative Director and Administrative Manager, provides complex level of administrative support in preparation and completion of all administrative duties and department projects and initiatives in the Section of Hematology and Medical Oncology. Responsible for all aspects of office operations,...

  • Senior Administrative Coordinator

    4 weeks ago

    Boston, United States Boston Medical Center Full time

    POSITION SUMMARY: The section of Hematology and Medical Oncology at Boston University and Boston Medical Center is seeking a senior administrative assistant. The section of Hematology and Medical Oncology at Boston University and Boston Medical Center is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members...

  • Administrative Coordinator

    4 weeks ago

    Boston, United States Tufts Medical Center Full time

    Schedule: Monday to Friday, 8am-4:30pm. Ideal candidate will have ability to occasionally cover colleagues and come in earlier or later depending on the schedule. General Summary: Under general supervision, this position provides administrative support for department heads and clinical service lines. The position works with multiple constituencies across the...

  • Administrative Coordinator

    4 weeks ago

    Boston, United States Tufts Medical Center Full time

    Job Profile Summary This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success,...

  • Administrative Coordinator

    4 weeks ago

    Boston, United States Tufts Medicine Full time

    Schedule: Monday to Friday, 8am-4:30pm. Ideal candidate will have ability to occasionally cover colleagues and come in earlier or later depending on the schedule. General Summary: Under general supervision, this position provides administrative support for department heads and clinical service lines. The position works with multiple constituencies across the...

  • Administrative Coordinator

    4 weeks ago

    Boston, United States Tufts Medicine Full time

    Job Profile Summary ​This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success,...

  • Physician / Anesthesiology / Massachusetts / Permanent / Multiple Anesthesia Specialty Needs at Majo

    2 months ago

    Boston, United States CompHealth Full time

    Live in the historic city of Boston, Massachusetts. This cultural center in the northeast offers plenty of dining, shopping, entertainment, and excitement. CompHealth has opportunities available for physicians in many specialties. Positions with good pay, flexible schedules, minimal administration, and the chance to help underserved patients are all common...

  • Administrative Coordinator

    3 weeks ago

    Boston, United States Tufts Medicine Full time

    Job Profile Summary ​This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel...

  • Administrative Coordinator

    1 month ago

    Boston, Massachusetts, United States DelDOT Full time

    Job SummaryThe Administrative Specialist I role at DelDOT is a dynamic opportunity for a detail-oriented individual to join our team. As a liaison between the Division of Public Health and Delaware State Public Archives, you will play a crucial role in maintaining and processing agency information.Key ResponsibilitiesScanning and indexing vital statistics...

  • Administrative Coordinator

    4 weeks ago

    Boston, United States Professional Staffing Group Full time

    Administrative Coordinator - Higher Education What's In It For You: - Competitive pay - Great work environment, one of the top-rated universities in Boston - Strong o pportunity for someone who is looking to get into the educational field - Generous Paid Time Off - Join a company that values a healthy work-life balance - Good onboarding program -...

  • Administrative Coordinator

    4 weeks ago

    Boston, Massachusetts, United States Beth Israel Deaconess Medical Center Full time

    Job SummaryWe are seeking an Administrative Coordinator to join our team at Beth Israel Deaconess Medical Center. The successful candidate will be responsible for maintaining lab supply inventory, ordering office supplies, and reconciling supply orders and invoices.Key ResponsibilitiesMaintain lab supply inventory and order office supplies according to...

  • Administrative Coordinator | Onsite

    2 weeks ago

    Boston, United States TalentBurst Full time

    Job - Administrative Coordinator Location - Cambridge, M Duration - 3 months Work Schedule: 35 hours/week Location: 100% onsite Pay rate of $26/hr. Top 3 technical or soft skills you'd like to see that will lead you to request an interview Experience working in an office setting Managing Outlook email & calendars Experience fielding...