Corporate Event Planner

2 weeks ago

Los Angeles, United States Aquent Full time
Overview

Placement Type:

Temporary

Salary (USD):

$35-39 per hour W-2

Start Date:

07.01.2024

One of Aquent's leading financial services clients is hastily looking for add a Corporate Event Planner to their growing ream. This talent will demonstrate an intermediate knowledge level in meeting and event planning and works under limited direction to resolve complex issues and/or address rare, high impact situations. This person will also be responsible for the development, planning, execution, budgeting, risk mitigation and outcomes of a wide range of meetings and events that impact CG's strategy, priorities, associate experience, and culture. If you are interested in guiding and executing the planning from an initial concept through completion, while enhancing and materializing ideas this role might be for you. Apply today

Responsibilities:
-Drive the planning process, making recommendations to meet business objectives and measures meeting outcomes.
-Execute meetings and events from concept to execution including schedule, format, venue management, audio/visual technology, attendee management, food and beverage, transportation, accommodations, staffing, and budget management.
-Select, recommend, and negotiate all vendor and venue contracts, while considering costs, risks, and service outcomes.
-Manage and execute multi-channel projects that include audio visual, live experiential events, video production, social and digital customer journeys and the vendors that support these areas.
-Prioritize and manages multiple meetings, timelines, stakeholders, partners, and vendors to meet business needs.
-Manage attendee communication including pre-event communication, invitations, registration and respond to event inquiries.
-Serve as a valuable secondary resource to METS Planners when not taking the lead on the assigned program.
-Establish lessons learned to improve future meetings.
-Demonstrate sound judgement in resolving matters of moderate complexity.
-Develop and maintain effective professional relationships with key external and internal customers, business units, vendors and colleagues.

Industry Best Practice Research:
-Monitor industry trends, competitive landscape, social media, and device landscape to inform and inspire the development of new event experiences.
-Stay informed of venues, market rates, and meeting planning execution best practices.
-Identify inefficiencies/issues, recommends solutions, implements improvements.
-Oversee onsite attendees monitoring meeting attendance, attendee health/safety, live travel status and ground transportation.
-Demonstrate Self-awareness

Other Responsibilities:
-Participate in special projects that benefit the operations of the department.
-Perform additional responsibilities as assigned.

Business and Technical Skills:
-Intermediate project management skills
-Creative and decisive problem solver
-Demonstrate sound judgement in resolving matters of moderate complexity.
-Ability to manage effective professional relationships with key external and internal customers, business units, vendors and colleagues.
-Proficient in CVENT, WebEx, Google Suite, and Microsoft Office and other virtual event platforms
-Intermediate technology background - event websites
-Handle sensitive information and maintain data confidentially.

Working conditions:
-Local Travel required (up to 25%)
-Required to do extensive standing and walking (up to 8 hours a day)
-Flexible schedule can include irregular hours/evenings/early mornings/weekends
-May be required to drive personal vehicle to events
-Ability to transport supplies and materials that weigh up to 50lbs/23kgs

The target hiring compensation range for this role is the equivalent of $35.29 to $39.21 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match.

Client Description

This client is one of our largest financial services clients. But don't let that stop you from reading further

We place so many freelancers here who consistently tell us its one of the best places they've worked. Why? The teams, the culture, the management, and most recently, the client's willingness to recognize that it was important to step up to the digital demands of the marketplace:
  • A new CMO and high level digital leadership that have transitioned in from top technology, retail and CPG companies
  • Transitioning their marketing structure to Agile methodology to be able to deliver valuable content to its audiences faster
  • They even followed this up with a floor remodel, to support the methodology, creativity & collaboration

We hear often that the constant here is change. The company is consistently trying new approaches that they think will improve not only their product offerings but the worklife as well. If you're used to "going with the flow", this is a great opportunity for you

These are key elements to be able to walk away with and add to your resume, especially if you're coming from a traditional marketing structure. What a great way to help transition your career in this trending direction

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