Corporate Event Planner

2 weeks ago

Los Angeles, United States Solugenix Corporation Full time

Corporate Event Planner

Los Angeles, CA (Hybrid)

6-Month Contract

Job ID 2024-9985

Solugenix is assisting a client, a prestigious and large investment management company in their search for a Corporate Event Planner. This is a 6-month contract opportunity based out of Los Angeles, CA (Hybrid).

Business and Technical Skills:

  • Intermediate project management skills.
  • Creative and decisive problem solver.
  • Demonstrate sound judgment in resolving matters of moderate complexity.
  • Ability to manage effective professional relationships with key external and internal customers, business units, vendors, and colleagues.
  • Proficient in CVENT, WebEx, Google Suite, and Microsoft Office, and other virtual event platforms.
  • Intermediate technology background - event websites.
  • Handle sensitive information and maintain data confidentially.

Industry Best Practice Research:

  • Monitor industry trends, competitive landscape, social media, and device landscape to inform and inspire the development of new event experiences.
  • Stays informed of venues, market rates, and meeting planning execution best practices.
  • Identifies inefficiencies/issues, recommends solutions, and implements improvements.
  • Oversee onsite attendees monitoring meeting attendance, attendee health/safety, live travel status, and ground transportation.
  • Demonstrates Self-awareness.

Responsibilities:

  • Demonstrates an intermediate knowledge level in meeting and event planning and works under limited direction to resolve complex issues and/or address rare, high-impact situations.
  • Responsible for the development, planning, execution, budgeting, risk mitigation, and outcomes of a wide range of meetings and events that impact client’s strategy, priorities, associate experience, and culture.
  • Guides and executes the planning from an initial concept through completion, while enhancing and materializing ideas.
  • Drives the planning process, making recommendations to meet business objectives and measures meeting outcomes.
  • Executes meetings and events from concept to execution including schedule, format, venue management, audio/visual technology, attendee management, food and beverage, transportation, accommodations, staffing, and budget management.
  • Selects, recommends, and negotiates all vendor and venue contracts while considering costs, risks, and service outcomes.
  • Manages and executes multi-channel projects that include audio-visual, live experiential events, video production, social and digital customer journeys, and the vendors that support these areas.
  • Prioritizes and manages multiple meetings, timelines, stakeholders, partners, and vendors to meet business needs.
  • Manage attendee communication including pre-event communication, invitations, registration, and response to event inquiries.
  • Serve as a valuable secondary resource to METS Planners when not taking the lead on the assigned program.
  • Establishes lessons learned to improve future meetings.
  • Demonstrate sound judgment in resolving matters of moderate complexity.
  • Develop and maintain effective professional relationships with key external and internal customers, business units, vendors, and colleagues.

Other Responsibilities:

  • Participate in special projects that benefit the operations of the department.
  • Perform additional responsibilities as assigned.

Working conditions:

  • Local Travel required (up to 25%).
  • Flexibility with timings and hours.
  • May be required to drive a personal vehicle to events.
  • Ability to transport supplies and materials that weigh up to 50lbs/23kgs.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $41.38/hour to $41.38/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training and/or experience.

About the Client

Our client is an American financial services company. It ranks among the world’s oldest and largest investment management organizations. They have offices globally.

About Solugenix

Solugenix is an information technology services company known for its deep experience and knowledge in providing comprehensive technology services, solutions, and talent support for companies around the world. The company offers a variety of cutting edge and talent support solutions to promote growth and cutting-edge advancement to our esteemed clients and candidates. We provide these talent support solutions on a contract, contract-to-hire, and direct hire basis. We also have additional resources from our staffing partners to ensure the right match and expertise for the best result.

For over 50 years, global and local brands have trusted Solugenix as an added resource and partner in taking steps to ensure their immediate and future success. In addition to generating ground-breaking, industry-defining solutions, Solugenix has been delivering the talent and support needed to make it happen. We are dedicated to partnering with clients and candidates whose core values also foster a culture of professionalism, teamwork, and integrity.

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