Administrative Assistant, Legal

2 days ago

Coral Gables, United States Bayview Fund Management, LLC Full time

Position Summary: Responsible for providing support to the Licensing and the Legal departments in a variety of functions specially related to the Company’s legal licensing business. Under the direction of the Licensing Supervisor, resolves licensing and corporate filings issues. Essential Duties and Responsibilities: Handle administrative and clerical tasks such as answering phone calls, scheduling meetings, processing daily mail, scanning documents, filing, printing, invoices, check requests, reimbursement requests, and ordering supplies for the department. Assist in preparing and completing licensing documents and filing required reports to state regulators. Prepare and file corporate jurisdictional forms for licensed entities under the supervision of the Licensing Supervisor. Maintain records for the licensing book for all licensed entities and employees (MLO). Act as a liaison with branch offices regarding the maintenance of licenses and updates. Track and maintain systems for surety bond requirements for licensed activities and licensed entities. Maintain the filing system for the Licensing Department. Special projects as assigned by the Licensing Supervisor and Staff or the General Counsel and Compliance Departments. Skills/Knowledge Requirements: Ability to handle regulatory filings and records retention. Solid organizational skills with knowledge of commonly used concepts and practices within a particular field. Ability to carry out pre-established guidelines and instructions to perform functions of the job. Advanced working knowledge of Microsoft Word and Excel. Education/Experience Requirements: Associate’s Degree or its equivalent with 1-3 years of experience in the field, with practical experience related to governmental and regulatory compliance matters in finance, mortgage banking, and general corporate matters. Location: This is a hybrid role (3 days onsite) based in our Coral Gables, FL office. We have existing team members based out of this location. Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk and hear. The employee is occasionally required to stand, walk, reach with hands and arms, and is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually moderate. EEOC Bayview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law. #J-18808-Ljbffr

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