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Receptionist/HR Admin

2 months ago

New Bedford, United States High Point Treatment Center Full time

High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life.

HR Admin/Receptionist Requirements:

  • Must present as courteous and professional at all times
  • Demonstrated flexibility, dependability and ability to perform multiple tasks
  • Must have excellent verbal and written communication skills, including the ability to organize ideas in logical and clear fashion as well as be able to format memos, letters, etc.
  • Demonstrate excellent organizational skills
  • Proficient and knowledge of basic computer skills and various software programs including the ability to learn, use and train HPHAO`s electronic medical records
  • An understanding of the relationship between substance use and mental health issues and/or self-help programs
  • An understanding of boundaries and ethics
  • Comply with Federal Regulations, 42 CFR Part 2, Substance Abuse Confidentiality Regulations and HIPAA Regulations
  • Must work well within a team environment; have the ability to work with others in cooperative and collaborative manner
  • Ability to plan duties for maximum effectiveness and efficiency
HR Admin/Receptionist Duties and Responsibilities:
  • HR Ticket System and Helpdesk
  • Answer multi-line telephone and greet visitors
  • Attends, takes, maintains and distributes meeting minutes as required;
  • Provide administrative and clerical support to clinical and non-clinical staff
  • Assist with HR duties as assigned;
  • Ensure that company vehicles are registered, maintains gas cards and verify monthly invoices.
  • Ordering supplies for the Administration office and kitchen.
  • Sort all incoming mail, and prepare site mail bags daily. Distributes faxes as they come in.
  • Filing, data entry as needed
  • Make badges/FOBS for all employees
  • Assist with resolving HR tickets on the ticket system.
  • Utilize UKG ( payroll and HR software)
  • Sign off on stamp machine invoices.
  • Input employees into company mileage
  • Attendtraining'sas outlined within the Employee Handbook
  • Complete assigned tasks in a timely, confidential, and accurate manner
  • Maintains boundaries and keeps all information received confidential
  • Other duties as assigned