Construction Administrator
3 weeks ago
Job Details
Level
Experienced
Job Location
Irvine/CA - McKinley Elevator Corp - Irvine, CA
Position Type
Full Time
Education Level
High School
Salary Range
$32.00 - $36.00 Hourly
Travel Percentage
Negligible
Job Shift
Day
Job Category
Admin - Clerical
Description
Key Responsibilities, Tasks and Activities:
Support manager and department with administrative duties.
Assist with all construction invoice inquires.
Order various materials for jobsite as directed by Project Manager.
Prepare owner invoices including reimbursable and owner change order payments.
Request, review all invoices and applicable waivers from subcontractors.
Prepare permit packages and city business license for Project Superintendent.
Request insurance certificates from customers.
Prepare preliminary notices and Notice of completion.
Organize and maintained all filing systems and filed correspondences.
Read plans and qualified subcontractor proposal with scope of work
Prepare public works prequalification package and bid proposals.
Assist with owner change orders, pending change orders, and subcontractor change orders
Collect and track of customer and subcontractor's licenses, insurance and supplier release forms
Coordinate proposal & bid package information, sub solicitation & preparation of subcontract documents.
Coordinate with Project Manager and field management to ensure timeline is being met and proper resources are allocated
Assist with compiling information for company bids and/or submittals and file corresponding documents in a timely manner
Prepare and distribute field office filing system (start package) for each new community and updating field home site files for each new phase release.
Prepare project Close-Out package, including all warranties, as built plans and O&Ms.
Act as liaison between Subcontractors and Owners/Project Managers during each project
Maintain community files for permits, purchase orders & various construction information.
Additional administrative duties as assigned
Physical Requirements:
Prolonged sitting
Frequent telephone, must be able to speak and hear well enough to communicate with others
Must be able to see well enough to read the computer screen, drawings, etc.
Grasping/Feeling: must be able to write, type, manipulate a mouse and use telephone system
Ability to think and process information quickly, clearly and accurately
Ability to think and process information quickly, clearly and accurately
Strong reasoning ability; able to apply common sense understanding to carry out detailed, but uninvolved, written or oral instructions; able to deal logically with problems and people
Qualifications
Strong organizational skills
Excellent verbal and written communication
Ability to successfully prioritize and meet deadlines
Punctual and reliable
Computer skills and proficiency including Microsoft office, SFDC and other cloud based products
Knowledgeable in basic accounting procedures
Excellent problem-solver
Strong attention to details and accuracy
Skilled at multitasking and data management
Ability to diffuse challenging situations
Excellent customer service skills
Detailed oriented, works well under pressure, capable of handling multiple tasks with simultaneous deadlines
Maintain regular attendance and punctuality relative to daily work schedule
Team player
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