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Administrative Assistant

2 months ago

Summit, United States Connections Personnel Full time

Connections Personnel is hiring for a long term temporary Director Of Events for our client in Summit. This position is responsible for all the planning, management for the office. Looking for a motivated individual to join their team

Hours: 8am-4pm

SALARY: $28.00-$30.00 a HOUR

RESPONSIBILITIES:

Under the supervision of the Senior Director of Community Engagement and in collaboration with the advancement team, key areas of responsibility include the following:

  • Work with internal stakeholders including the Head of Schools office, Division Directors offices, Facilities, Business Office, Parents Association, and On-Campus Dining Services to plan events;
  • Oversee event coordination for on campus and off campus events such as scheduling, budgeting, logistics, work orders, and registration process oversight;
  • Collaborate with team members to prepare leadership for events and meetings such as providing briefing packets (schedule, directions, attendee lists, prospective and current donor information, talking points, mini-bios, research, etc.); drafting agendas; preparing handouts and other event materials.
  • Provide oversight for alumnae programs such as board meetings, alumnae weekend, regional travel, and virtual events.
  • Manage and keep track of the budgets for each event
  • Other special projects and duties as assigned.
  • Evening and occasional weekend hours are required on an as-needed basis.

EXPERIENCE AND QUALIFICATIONS

  • Bachelors degree required.
  • More than 5-8 years of experience in a fast-paced environment, preferably in events or communications at an educational institution or non-profit organization.
  • Demonstrated success in planning and implementing special events and meetings.
  • Excellent project management, organizational, and time management skills with the ability to manage multiple deadlines and projects simultaneously.
  • Ability to remain poised and creatively problem solve under pressure.
  • Ability to take initiative to meet deadlines in a time-sensitive and fluid environment with strong attention to detail and accuracy.
  • Excellent interpersonal skills with the ability to work independently and as part of a team.
  • Ability to build collaborative relationships with colleagues, constituents, and vendors to foster effective, reciprocal communications and promote a collegial environment.
  • Maintains the highest standards of personal integrity and demonstrates respect for all people from various lived experiences.
  • Highly proficient in Microsoft Office, including Word, Excel, and Google Suite; experience with Raisers Edge software preferred.
  • A sense of humor and a love of learning are a plus