Human Resources Administrative Assistant

4 weeks ago


Lee's Summit, Missouri, United States Unity Full time
Job Title: Human Resources Administrative Assistant

Unity is seeking a highly organized and detail-oriented Human Resources Administrative Assistant to join our team. As a key member of our HR department, you will be responsible for coordinating employee services, supporting benefit administration, and providing exceptional support to our applicants, employees, and guests.

Key Responsibilities:
  1. Provide exceptional customer service to walk-in and online applicants, guests, and coworkers, troubleshooting and resolving issues independently.
  2. Administer behavioral assessments and skills testing for pre-interviews, researching new testing and assessment offerings as requested.
  3. Coordinate the post-offer process, including new hire documents, federal I-9 procedures, employment processing, and background check results.
  4. Update and distribute reports on recruitment and talent management, including weekly, monthly, and annual summaries.
  5. Create and plan employee engagements, employee recognition programs, and special events, including birthday celebrations, monthly employee meetings, and holiday celebrations.
  6. Operate independently to maintain processes and procedures with little to no input from senior generalists.
  7. Organize and record recruitment documentation in a professional and proficient manner, maintaining accurate information in HRIS and hard filing systems.
  8. Perform general administrative duties, including badge card system, personnel and medical files, insurance form intake, scheduling, file system, supply orders, light cleaning, invoice processing, credit card remedy, and responding to correspondence.
  9. Complete online worker's compensation claims and LTD reports with insurance carriers as requested.
  10. Regular and reliable attendance at the worksite, adhering to assigned schedules.
  11. Adhere to all company and departmental policies and procedures, including safety requirements.
  12. Utilize electronic time management systems to input time, attendance, and time off requests.
Requirements:
  • Associates degree in Business or Human Resources, with a Bachelor's degree preferred.
  • 2 years of direct experience in administrative roles, such as office manager or executive assistant.
  • 3 years of experience in professional written responses, such as email, memos, vendor requests, and summaries.
  • 1 year of experience effectively communicating written and verbal instructions to others.
  • 1 year of proven experience being detail-oriented in an office environment.
  • Demonstrated ability to problem-solve in real-world employee situations, requiring quick thinking with limited supervision.
  • Outstanding, articulate written, verbal, and interpersonal communication skills, with a calm demeanor in all circumstances.
  • A working knowledge of employment laws, as it pertains to operating in a people support function, preferred.
Computer Skills:
  • Proficient end-user of MS Office: Word, Excel, and PowerPoint.
  • 1 year of experience with Human Resources Information Systems (HRIS), including time management modules, preferred.
Certificates & Licenses:

PHR or SPHR is a plus.

Physical/Mental Requirements:

N/A Not Applicable Activity - Not applicable to this occupation

O Occasionally Position requires this activity up to 0-27% of the time hrs/day)

F Frequently Position requires this activity up to 27-61% of the time hrs/day)

C Constantly Position requires this activity up to 61-100% of the time (5.5+ hrs/day)

C Inside Work

N/A Outside Work

N/A Excessive Noise

F Sitting/Workstation

C Use of Hands/Fingers

N/A Climb - Stairs/Ladders

O Lifting 20 Max lbs.

O Traveling

N/A Exposure to Hazards

C Read/See

N/A Exposure to Temperatures

C Talk/Communicate

F Standing/Walking

N/A Taste/Smell

O Stoop/Kneel/Crouch/Crawl

N/A Operate Equipment/Company Vehicles

C List Equipment Type: PC, Telephone, Copier, Scanner, Badge System, Workers Comp Software, Benefits Systems, HRIS Systems, Testing and Assessment Software, Desktop Software

Work Environment: Office Environment, Conference Room/Training Room Environment, Large Campus Setting



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