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Marketing administrative assistant
1 month ago
Company seeking a Marketing Admin Assistant to join their team in Irvine. You will be responsible for event coordination, ordering materials, tracking inventory, maintaining accurate invoice records, coordinating event shipments, and other administrative duties as assigned. This is a temp to hire opportunity working M-F 7am-4pm with weekends off. This role is 100% onsite in Irvine and is paying up to $24/hr. During your employment with Randstad you will be paid on a weekly basis If you have event coordination and administrative experience then this could be a good opportunity for you. Apply today to schedule your interview and if you have any questions email Jessica at jessica.schutter@randstadusa.com.
salary: $23 - $24 per hour
shift: First
work hours: 7 AM - 4 PM
education: High School
Responsibilities
- Prepares event applications and paperwork.
- Send the Forward Product Literature Form to the Sales Manager for completion. This will help obtain specific information regarding the items being shipped to tradeshows and meetings.
- Coordinates and maintains event deadlines, including services orders, insurance paperwork, products and services for onsite event guides, attendance registration, and other event specific deadlines.
- Orders and coordinates events services and materials, including labor, electrical, furniture, flooring, and other miscellaneous event items.
- Works with Warehouse staff and various shipping carriers to coordinate events shipments to, from, and between both domestic and Canadian events.
- Maintains department project management software solutions and department documents to ensure accurate tracking of project status and information, problems to troubleshoot, accurate accounting, and other department needs.
- Works to understand overall company and interdepartmental needs in relation to their own job responsibilities to better facilitate a smooth workflow.
- Tracks and maintains accurate events invoice records for maintaining events budget tracking. May also generate the following year's events budget.
- Works with Accounting Department and outside vendors to maintain accurate events invoice records, including for missing invoices.
- Tracks and maintains events inventory through internal events material ordering and returns software and procedures
Skills Event Coordination Inventory Ordering Materials Invoices Vendor Management Multi-tasking
Qualifications Years of experience: 2 years Experience level: Entry Level
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
