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Marketing Assistant

3 months ago

Irvine, United States Fashion Institute of Design & Merchandising Full time

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. In the role of Marketing Assistant, we'll count on you to: Support management of workload demands of proposal managers and marketing coordinators Assist in research and prepare documentation to support proposal development (including quality management forms, resumes, projects, etc.) Assist with coordination efforts associated with meetings, events, and conference attendance Support development of engaging internal communications content (announcements, presentations, videos, webinars) Research and provide data management on various subject matters and information given Record important information accurately and concisely Completion of daily administrative and organizational tasks to ensure the functionality and coordination of the marketing department’s activities and campaigns Meet strict deadlines both internally and externally Interface with people both inside and outside the firm including clients and sub-consultants Assists in the maintenance of the business development database Provide data entry support for managing our client relationship management and financial systems to inform reporting metrics and dashboards Help maintain accurate project and resume data in business development systems Monitor client and industry websites for solicitation status Help deconstruct and file proposal and presentation material upon submittal Support the development and publication of engaging digital content that reflects HDR’s brand and elevates our thought leadership Assist with monthly reporting of campaigns and marketing volume Support implementation of social media campaigns Perform other duties as needed Preferred Qualifications Excellent written and verbal communication skills Proficient in Creative Cloud applications, including InDesign A minimum of 2 years of relevant industry experience Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint Demonstrated “self-starter” with a history of completing projects with limited oversight Ability and desire to travel and engage with others in person Familiarity with the AEC industry, plus if it is in Water Exceptional organizational skills along with strong data management Active listening with the ability to record important information accurately, create meeting agendas, clear action items, and timelines Excellent multi-tasking skills with high-level attention to detail Ability to work in a highly fast-paced environment Time management skills: ability to meet strict deadlines Excellent interpersonal and communication skills - positive outlook and attitude Self-motivated and able to work independently as well as in large group settings Works cooperatively with diverse teams, regional, department, national, technical managers and project staff An attitude and commitment to being an active participant of our employee-owned culture is a must Enjoy working with different personality styles and management levels Familiarity with regional and local proposal submission requirements is preferred Required Qualifications Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. Primary Location

United States-California-Irvine Industry

Water Schedule

Full-time Employee Status

Regular Business Class

Marketing and Admin Job Posting

Jul 23, 2024 At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. Ready to learn more? Let's work together to make great things possible. We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams.

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