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Receptionist

1 month ago

Buffalo, United States McGuire Full time
STARTING RATE: $15.00/hr. ($15.00 - $16.00/hr., dependent upon experience)

PART-TIME- 12. HOURS A WEEK

JOB DESCRIPTION:

JOB SUMMARY:

Greets visitors to facility ensuring proper sign in/out procedures are followed.Follows building security protocols to ensure resident safety. Answers phones and transfers calls toappropriate resident room or department.Performs administrative duties for all departments as requested.

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Understands, executes and supervises the functions of the front desk, machinery and supply needs.
  • Obtains from Consultants, licenses, current registrations, mal-practice information if required, and any other documents required by New York State.This information is to be kept on file and updated as necessary.
  • Keeps vendor Insurance Certificate Log updated: requests department heads contact vendor to update information when necessary.Collects any vendor information required by New York State as requested.
  • Responsible for receiving, distributing and typing incoming and outgoing correspondence for Administrator.
  • Oversees care, maintenance/repair of administrative equipment including the copier, fax machine, computer printer and postage machine.
  • Responsible for the purchasing of office supplies for all departments: toner and copy paper, inventory of supplies.
  • Understands and performs reporting procedures for FSR, RHCF-4.
  • Acts as HPN Coordinator.
  • Maintains current weekend coverage calendar.
  • Assists administrator with scheduling of appointments (may include management of Outlook calendar) as requested.
  • Updates Policy and Procedure manuals following Best Practice releases.Keeps fire manuals updated throughout the building.
  • Opens Administrator mail and date stamp it.Assure that mail goes out daily and incoming mail is distributed in a timely manner or secured until distribution is possible (on weekends).
  • Help receptionists with the mail.
  • Responsible for all Administrator filing.
  • Arranges all secretarial support to departments as required, as needed/able per direction of Administrator.
  • Acts as recording secretary as requested by Administrator.Takes minutes for meetings (may include but not limited to): Safety Committee, Department Head, CQI Meetings.
  • Schedules in-house meetings as requested by Administrator and TMG management staff.
  • Stamps all invoices and distributes to proper department head.
  • Responsible for maintaining and requesting Print Shop requests.
  • Maintains knowledge of monthly Employee Appreciation budget and status report.
  • Interview, hire and schedule receptionists.
  • Maintains schedule for evening and weekend receptionists and distribute workload.
  • Cover for receptionist lunch and when out of the building to assure that coverage is provided.
  • Maintain confidentiality regarding resident and employee information and regarding correspondence, telephone calls and admission inquiries.
  • Obtain licenses, current registrations, mal-practice insurance information, and the signed receipt of the Medical Care Manual for all Physicians and staff.This information is to be kept on file and updated as necessary.
  • Maintains resident rights.
  • Maintains HIPAA privacy, security and confidentiality standards.
  • Follows all established policies and procedures.
  • Follows universal Precautions and Infection Control techniques.
  • Follows safety procedures by keeping areas free of hazardous conditions.
  • Maintains Corporate Compliance standards.
  • Contributes to facility Continuous Quality Improvement initiatives.
  • Economical and careful with supplies and equipment.
  • Attends all required in-services.
  • Prepares Movie Pass monthly update.
  • Prepares complimentary meal ticket log update.
  • Maintains copy machine usage log and maintenance records.
  • Prepares employee appreciation monthly report.
  • Meets acceptable time and attendance requirements.
  • Ensures that all complaint and concern forms are logged and filed within 7 days of generation.


ABOUT US:

The McGuire Group is a portfolio of six health care facilities in New York state including: Autumn View Health Care Facility in Hamburg; Brookhaven Health Care Facility in East Patchogue; Garden Gate Health Care Facility in Cheektowaga; Harris Hill Nursing Facility in Williamsville; Northgate Health Care Facility in North Tonawanda and Seneca Health Care Center in West Seneca. We're proud to be a family of high-quality health care providers that also includes Absolut Care, Taconic Health Care and VestraCare.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)