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Contract Specialist

2 months ago

Madison, United States Agrace HospiceCare Full time
Job Details

Job Location
Madison - Madison, WI

Position Type
Full Time

Travel Percentage
Non-Driving

Job Shift
AM

Job Category
Finance

Description

Agrace is a nonprofit, community health care organization that is nationally recognized as a leader in the hospice industry. Well known for end-of-life care, Agrace also serves people across southern Wisconsin who are aging, seriously ill or grieving.

Agrace has a strong culture of employee engagement. In 2023, Agrace was named the #1 Top Workplace by the Wisconsin State Journal and Energage, and #79 of the top 100 companies in the country among those with an employee base of 500 to 999 workers

WHO YOU'LL WORK WITH (AND WHAT THEY HAVE TO SAY)

The Contracting Specialist is responsible for the overall contracting workflow of contracts between Agrace and external partners. This includes managing contract intake, review, negotiation, execution, and retention processes. The Contracting Specialist works closely with Operational Leaders across the organization to achieve necessary contractual relationships and provides education on the contracting policies and processes.

"They truly care about their employees and want to make sure you have a work life balance" - Agrace Finance Employee

HOW YOU'LL MAKE A DIFFERENCE IN THIS ROLE (ESSENTIAL FUNCTIONS)
  • Contract Administration
    • Serve as main point of contact for review of customer paper and non-standard customer requested changes; liaison with finance, operational leadership, and external legal.
    • Draft, review, and lead negotiations to complete contracts.
    • Advise operational team members regarding key commercial and legal considerations. Assist with interpretation of existing contract language and contract strategies.
    • Manage and maintain accurate records of contract agreements, renewals, and terminations within the contract management software.
    • Ensure contract quality and effectiveness by collaborating with internal departments to understand critical business objectives.
    • Identify and mitigate contractual risk through adherence to policies, compliance and financial controls, and the application of sound business judgement.
    • Maintain and oversee agreement templates to ensure accuracy and compliance with changing regulatory requirements.
    • Keep current on best practices as it relates to contract structure, legal terms, and/or laws which may affect Agrace's relationship with its partners.
  • Contract Lifecycle Process Improvements
    • Develop and maintain policies and procedures for the contract lifecycle.
    • Identify and implement improvements to the contract lifecycle management process, including the expansion of features within contract management software system.
    • Coordinate with the Education Department to develop and maintain training materials for Contract Owners on both overall contract lifecycle and job specific responsibilities within the lifecycle.
The above is not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

YOU BRING (EXPERIENCE & QUALIFICATIONS)
  • Bachelor's degree in contract management, business administration or equivalent combination of education and relevant work experience
  • 5+ years contracting administration experience
  • Experience in business law and contract negotiations
  • Paralegal certification, preferred.
  • Ability to quickly grasp Agrace's service offerings, strategies, and business operations
  • Excellent written, oral, and interpersonal skills and the ability to interface with and gain respect of stakeholders at all levels
  • Strong business acumen; ability to exercise good business judgement
  • Ability to identify and present recommendations on open contract issues to management and collaborate on seeking resolution
  • Ability to work in a high-paced environment handling multiple tasks at the same time
  • Superior organizational skills to maintain order of files and prioritize work
  • Excellent attention to detail and ability to consistently produce a high-quality work product under tight deadlines
  • Exposure to SharePoint, Microsoft Teams, and Cobblestone contracting software preferred
  • Proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat Pro, and PowerPoint
  • Ability to work independently and prioritize workload to complete projects with minimal direction
  • Ability to be flexible in time and task to meet organizational needs
  • Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property

Studies have shown that women, communities of color and historically underrepresented talent are less likely to apply to jobs unless they meet all qualifications. At Agrace we are dedicated to building a diverse, equitable, and inclusive workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification, We would still love to talk about roles at Agrace. Join our Talent Network

At Agrace we are strengthened by the diverse experiences, cultures and traditions of our staff, patients, and clients.

Together, we pursue a vision of equity-in which every Agrace staff member is treated fairly, and every patient and client experiences the respectful, individualized care they need and deserve.

We foster a culture of belonging and inclusion that celebrates people's uniqueness and leads to meaningful, empathetic connections.

Agrace HospiceCare is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.