Current jobs related to Executive Assistant - Oakland - ams
-
Executive Assistant
1 month ago
Oakland, California, United States Bayside Solutions Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our Executive team. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our business, providing exceptional support to our executives, and contributing to the success of our...
-
Executive Assistant
2 days ago
Oakland, California, United States Mettler-Toledo Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to support our General Manager. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.Key ResponsibilitiesServe as the primary point of contact for internal and external parties on key matters pertaining to the Office of the...
-
Executive Assistant
2 weeks ago
Oakland, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full timeWe have a client in Oakland, CA seeking a strong Executive Assistant to join company on a contract basis.Hours are 8:00am-5:00pmBart accessible in Oakland (will be onsite 5-days a week)Ideal candidate will have 10+ years of C Level support!This is a 4+ month temporary role that could go temp to hire!Ideal candidate has supported "C" level Executives....
-
Executive Assistant
4 weeks ago
Oakland, California, United States Ultimate Staffing Services Full timeJob SummaryWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Executive Director. The ideal candidate will have a strong background in business administration, excellent communication skills, and the ability to work in a fast-paced environment.Key ResponsibilitiesManage the Executive Director's...
-
Executive Assistant
1 week ago
Oakland, United States California People Search, Inc. Full timeOur client is a non profit firm, in the education space, headquartered in the east bay area, with annual revenues as of 2024 over 5 million. We welcome all qualified candidates, and relocation cost's will be covered for any candidates willing to move to the San Francisco area.Reporting to the Senior Executive Assistant & Board Liaison, the Executive...
-
Executive Assistant
2 days ago
Oakland, California, United States UC San Diego Full timeJob SummaryUC San Diego is seeking a highly skilled Executive Assistant to provide administrative support to senior executives across various departments. The ideal candidate will have experience managing complex calendars, coordinating travel arrangements, and preparing meeting materials.Key ResponsibilitiesManage multiple calendars for senior executives,...
-
Executive Assistant
1 month ago
Oakland, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionRole: Executive AssistantHybrid in Oakland, CASalary: $90,000 - $110,000Key Responsibilities:1. Executive Support:· Efficiently manage the Executive Director's calendar, scheduling meetings, and prioritizing tasks in a fast-paced environment.· Provide project management support, including utilizing relevant software· Take...
-
Executive Assistant
4 weeks ago
Oakland, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of an Executive Assistant to join our team located in Oakland, California, 94607, United States. This role is essential in supporting our operations across various departments and will be responsible for a wide range of administrative duties. The position offers a short term contract employment opportunity and...
-
Executive Assistant, Senior
1 week ago
Oakland, California, United States Altais Health Solutions Full timeJob Title: Senior Executive AssistantAltais Health Solutions is seeking a highly skilled and experienced Senior Executive Assistant to provide comprehensive support to our C-suite executives. The ideal candidate will possess excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.Key...
-
Executive Assistant, Senior
3 days ago
Oakland, California, United States Altais, Inc. Full timeAbout Altais, Inc.At Altais, Inc., we're seeking a highly skilled and experienced Executive Assistant, Senior to provide comprehensive support to our C-suite executives. As a key member of our team, you will play a critical role in ensuring the smooth operation of our organization.About the RoleThe Executive Assistant, Senior will be responsible for...
-
Executive Assistant, Senior
2 weeks ago
Oakland, California, United States Altais Health Solutions Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our C-suite executives. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing presentations and reports.Key ResponsibilitiesProvide administrative support to...
-
Executive Assistant
2 weeks ago
Oakland, California, United States Khoury College Full timeAbout the OpportunitySummary:The Executive Assistant will serve as the primary point of contact for all essential matters pertaining to the Vice Chancellor Student Life (VC) and act as a liaison with senior leaders, external partners, and other stakeholders. This position supports the operational function of a busy and high-profile office, involving a...
-
Executive Assistant
5 months ago
Oakland, United States Khoury College Full timeAbout the OpportunitySummary:The Executive Assistant will serve as the primary point of contact for all essential matters pertaining to the Vice Chancellor Student Life (VC) and act as a liaison with senior leaders, external partners, and other stakeholders. This position supports the operational function of a busy and high-profile office, involving a...
-
Executive Assistant III
3 days ago
Oakland, California, United States Kaiser Permanente Full timeJob Summary:We are seeking an experienced Executive Assistant III to provide high-level administrative support to our leadership team at Kaiser Permanente. The successful candidate will be responsible for coordinating complex calendars, travel arrangements, and meetings, as well as providing exceptional customer service to internal and external...
-
Physical Therapist Assistant
2 days ago
Oakland, California, United States Affinity Executive Search Full timePost-Acute Care Specialist OpportunityAt Affinity Executive Search, we are seeking a skilled Physical Therapist Assistant to join our healthcare client, a rehabilitation facility providing post-acute care in Antioch, CA. Key Responsibilities:• Treat patients under the guidance of a Physical Therapist.• Maintain accurate and timely treatment notes per...
-
Physical Therapist Assistant
2 days ago
Oakland, California, United States Affinity Executive Search Full timeJob Title: Physical Therapist Assistant - Post-Acute Care SpecialistJob Description:As a Physical Therapist Assistant, you will play a vital role in providing post-acute care to patients at our rehabilitation facility in Antioch, CA.Your responsibilities will include treating patients under the guidance of a Physical Therapist, maintaining accurate and...
-
Oakland, California, United States Mastech Digital Full timeJob Title: Strategic Planning Management Analyst/Executive AssistantMastech Digital is seeking a highly skilled Strategic Planning Management Analyst/Executive Assistant to join our team. As a key member of our client's Federal domain, you will be responsible for providing exceptional support to the Client Mission Support Executive Office (MS EO)...
-
Executive Assistant
4 weeks ago
Oakland, California, United States SEIU Full timeJob Summary:SEIU-UHW is seeking a highly skilled and experienced Secretary to manage a diverse set of clerical and support functions and projects in a fast-paced environment. The ideal candidate will be well-organized, able to multitask, and possess excellent communication and customer service skills.Key Responsibilities:Perform reception duties, including...
-
Executive Assistant
1 month ago
Oakland Park, United States Jobot Full timeJob DescriptionJob DescriptionSupports CEO | Fast growing Pharma-Tech company | No overtime!This Jobot Job is hosted by: Natasha van der GriendtAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $70,000 - $80,000 per yearA bit about us:My client specializes in comprehensive pharmacy solutions for long-term care...
-
Physical Therapist Assistant
2 weeks ago
Oakland, California, United States Affinity Executive Search Full timeJob Description:As a Physical Therapist Assistant, you will play a vital role in providing high-quality patient care in a rehabilitation setting. Your primary responsibility will be to work under the guidance of a Physical Therapist to develop and implement treatment plans that promote patient recovery and independence.Key Responsibilities:Treat patients...
Executive Assistant
2 months ago
Come join Lotus Bloom as our new Executive Assistant at our site in East Oakland We are looking for someone who is passionate about using their vast administrative skills to support an organization dedicated to bringing early childhood education to traditionally underserved communities throughout Oakland through a variety of daily activities geared at promoting healthy outcomes for both the child and their family to join the Lotus Bloom team.
What You'll Do
The Executive Assistant is responsible for supporting the Executive Director, Board of Directors and the Lotus Bloom Leadership Team through attendance, agenda development, scheduling and coordination and follow-up, creating engaging slide decks and learning materials, and managing logistics of projects. The Executive Assistant maintains a strong presence on behalf of the ED, proactively multitasks and prioritizes work. Reporting to the Executive Director, the position is responsible for a broad range of administrative support including producing stellar business communications correspondence and reports to a multitude of external stakeholders including board members, donors, and community partners.
What Experience You Will Bring
- At least 3+ years' experience providing administrative support to a C-level executive in an organization with 20 or more employees.
- At least 1 year experience working in a social service or education non-profit organization.
- Demonstrated experience supporting a board of directors' team.
- Ability to work independently, develop and implement strategies, and set and carry out objectives with minimal supervision.
- Superior ability to multi-task, prioritize and maintain composure in a fast-paced environment with competing priorities.
- Strong analytical and problem-solving skills.
- Knowledge of trends, best practices, and new technologies in project management.
- Proven ability to provide honest and constructive feedback to their C-level supervisor.
- Excellent interpersonal and communication skills.
- Advanced proficiency at managing multiple calendars for others across multiple time zones using calendar software such as Google Calendars or Microsoft Outlook.
- Intermediate to advanced proficiency with Microsoft Office or Google Workspace or similar cloud-based office applications for small to medium-sized businesses including word processing and spreadsheets.
- Advanced proficiency with Microsoft PowerPoint, Prezi, or other presentation software.
- Advanced proficiency with Zoom, Microsoft Teams, Google Meet, or other cloud-based video conferencing applications.
- Intermediate proficiency project management software such as Asana, Microsoft Project.
- Familiarity with Salesforce or other cloud-based benefits customer relationship management applications.
- Customer service orientation to internal and external stake.
- Experience applying a diversity, equity, and inclusion lens to daily work.
- Ability to manage deadlines / handle confidential information in a discreet and professional manner.
- Verbal and written skills in Spanish, Cantonese, or Arabic languages.
- Educational attainment in business administration, organizational development, project management, nonprofit management, or other related field.
- Project management education and/or certification such as PMP or professional certificate.
- People-orientation Able to interact effectively, politely, and productively with all types of people from all types of backgrounds and experience and in all types of situations. Comfortable working with non-English speaking and culturally diverse stakeholders.
- Self-motivated, self-directed, reliable, and dependable.
- A people-centered mindset, strong interpersonal skills, and ability to collaborate well with others on a team.
- Creativity to leverage limited resources, a willingness to try new ideas, and an innovative spirit.
- Personal alignment with Lotus Bloom's mission. Ability to demonstrate the Mission and Values of Lotus Bloom and Social Responsibility, act as an ambassador for the organization.
- Friendly, reliable, and flexible demeanor.
This position performs its duties in an office environment. You must be able to perform the following duties with or without accommodation:
- Stand, sit, kneel, walk, bend, and perform repetitive motions for the duration of shift.
- Able to operate standard office equipment including computers, keyboard, phones, and printers.
- Traverse safely throughout the entirety of the site.
- Safely lift, move, and transport items weighing up to 30 lbs.
- Communicate in a clear speaking voice in person, over the phone and during video conferences.
- Ability to complete health screening including Tb clearance.
- Ability to complete DOJ LiveScan screening.
- Proof of COVID-19 vaccination.
This is a regular full-time, non-exempt position scheduled to work 40 hours per week, Mondays through Fridays, 8:30 am - 5:00 pm. The starting rate of pay is $30.93 per hour ($64,343 annualized). Lotus Bloom offers the following benefits for this position including:
- Choice of Kaiser HMO or Aetna POS medical plan and Delta Dental PPO dental plan with 100% coverage for employees and 50% for dependents. VSP Vision is optional add-on coverage.
- Paid leaves of absence including 13 paid holidays, 80 hours of vacation accrual and 80 paid sick leave accrual in your 1st year.
- Life/AD&D and long-term disability insurance benefits.
- Ability to participate in ADP 401(k) plan.
- Access to LifeCare Employee Assistance and Employee Discount programs.
How to Join Lotus Bloom
We encourage all who are interested to apply regardless of whether they meet all the skill requirements listed here. We are committed to opening access to all people who wish to learn and grow in a creative environment.
Apply for this position by submitting your cover letter and resume here. Your cover letter should include why you would be a good fit, what you'd bring to Lotus Bloom and what appeals to you about this position. Due to the size of our team and physical nature of our work, we are unable to respond to phone calls.
About Lotus Bloom Family Resource Center
Lotus Bloom is a family resource center where children aged 0-5 and their parents/caregivers learn, play, gain confidence, and find connections to other parents, health resources, and education resources. Many of our staff are former caregivers who participated in Lotus Bloom playgroups previously. Our diverse and dedicated staff members are thus able to connect with families using both their educational knowledge, on-the-job learning, and lived experiences.
Lotus Bloom's mission is to provide a safe, welcoming, and inclusive space to traditionally underserved populations to come together as a community to provide children with a rich learning foundation.
