Grants Administrator I

2 months ago

Los Angeles, United States J. Paul Getty Trust, The Full time

Diversity, Equity, Accessibility, and Inclusion at Getty:
Getty believes diversity, equity, accessibility, and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply.

Job Summary:

The Getty Foundation fulfills the philanthropic mission of the J. Paul Getty Trust by supporting individuals and institutions committed to advancing the greater understanding and preservation of the visual arts in Los Angeles and throughout the world. Through strategic grant initiatives, the Foundation strengthens art history as a global discipline, promotes the interdisciplinary practice of conservation, increases access to museum and archival collections, and develops the next generation of arts professionals.

Reporting to the Head of Grants Administration, the Grants Administrator I will provide grants management support for specific Getty grant programs, including grant application processing, basic eligibility review, payment and report scheduling, and preparation and tracking of grant agreements. Will review and update contacts in database and test functionality of online forms and processes. Provides administrative assistance to senior managers.

*Note - This is a three-month temporary position with an anticipated end date of December 12, 2024. Working hours are 10-12 hours per week.

We work onsite and the expectation is that the candidate will reside within a commutable distance of Getty. Getty offers a telework policy, for which this position would be eligible, based on a satisfactory job performance.

Major Job Responsibilities:
  • Process high volume of grant requests for residential and other grant programs, including intake and application processing, basic eligibility review and data updates
  • Assists in generating notifications and grant documents, scheduling grant reports and payment schedules, and e-filing of documentation
  • Tests functionality of online forms and processes.
  • Provides administrative support for Grants Administration department
  • Undertakes special projects as assigned
Qualifications:
  • Bachelor's degree
  • Minimum of 4 years administrative experience in a non-profit organization; grants administration experience preferred
  • Advanced computer skills and demonstrated experience with office software and email application

*Note - This is a three-month temporary position with an anticipated end date of December 12, 2024. Working hours are 10-12 hours per week.

Knowledge, Skills and Abilities:
  • Ability to apply legal, auditing, and Foundation requirements to Grants Administration functions
  • Aptitude for learning an analytical database and reporting functions
  • Basic understanding of IRS and foundation-specific regulations
  • Strong communications skills, oral and written
  • Excellent grammar and punctuation skills
  • Strong organizational skills, ability to multi-task and work efficiently
  • Proven ability to collaborate in teams across disciplines and build relationships


Benefits and Perks:

Here are just some examples that Getty offers/provides for full-time employees:

  • Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
  • 403(b) Employee Investment retirement plan with up to 5% Getty Match
  • Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
  • Educational Assistance and professional development
  • Paid Vacation, Sick, and Personal Days
  • 12 Paid Holidays
  • Many positions have bi-weekly Off-Fridays
  • On-Site Fitness Center at Getty Center
  • Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Equal Opportunity Employer:
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

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