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Legal Recruiting Assistant
4 months ago
Lawyers on Demand (LOD) is seeking a paralegal to support one of our global clients in delivering the highest level of service to internal and external clients alike. The Talent Department has an opening for a Legal Recruiting Assistant in the San Francisco office. The Legal Recruiting Assistant assists the Attorney Recruiting and Career Development & Advancement teams. The ideal candidate is creative and team-oriented with a focus on client service.
Responsibilities include but are not limited to:
- The Legal Recruiting Assistant provides administrative support to the Legal Recruiting department.
- Assists with the organization and implementation of the Summer Associate Program, including but not limited to, tracking pre-arrival information, drafting arrival notices, scheduling orientation sessions and exit interviews, creating nametags, and assisting in the planning of social events and training programs.
- Assists with all aspects of the on-campus interview process, including, but not limited to, registering for on-campus interview programs, resume collection programs and job fairs, maintaining on-campus interview and candidate files, and scheduling candidates for interviews.
- Responsible for answering the Recruiting Department's main phone line and directing calls as appropriate.
- Responsible for monitoring the general Legal Recruiting Outlook email account daily and fielding emails as appropriate.
- Assists the Legal Recruitment Manager with the organization of lateral associate and judicial clerk candidate applications, including but not limited to, preparing summaries of candidates for hiring partner review and corresponding with select search firms.
- Maintains legal recruiting database, viRecruit, and all candidate files.
- Prepares all department correspondence to potential candidates and incoming legal personnel.
- Coordinates payments for incoming and lateral associate hires (bar, clerkship, moving/travel expenses), as well as travel expenses for associate and summer associate candidates.
- Performs other duties as assigned.
- Four-year college degree or equivalent experience.
- A minimum of one (1) year of administrative support experience, ideally in a professional service, corporate, or law firm environment.
- Proficiency in Windows operating systems and Microsoft Office Suite or related software.
- Ability to work well with all levels of firm personnel, establish effective working relationships throughout the firm, and react to challenging situations appropriately.
- Must be creative, flexible, adaptable to change, and results-oriented.
- Excellent administrative and strong problem-solving skills.
- Ability to respect, protect, and maintain confidential and sensitive information.
- Ability to prioritize and manage time effectively.
- Possess reliability, dependability, and motivation.
- Excellent organization and communication skills, both oral and written.
- The ability to work in a fast-paced environment while exhibiting solid attention to detail is paramount.
- Exceptional client service, both internal and external.
- Flexibility to work additional hours, as necessary.
Lawyers on Demand offers flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate's general skill set, applicability of candidate skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.
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