Office Manager

16 hours ago


Austin, United States Magna Search Group Full time

Office Manager

In office (Downtown Austin)

We're looking for a talented, proactive, and forward thinking Office Manager/ EA to join a highly visible CEO who works in the the public/commercial eye. This dual role is crucial for ensuring smooth office operations while providing support to our executive team. The ideal candidate will possess exceptional administrative skills, keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Office Management:

  • Oversee daily office operations keeping a professional environment for staff and all the buildings tenants
  • Manage office supplies inventory, vendor/procurement, including building management supplies
  • Greeting everyone in the office, guests, staff, tenants, making sure they have everything they need daily
  • Own and oversee the maintenance/repairs for office equipment and facilities.
  • Organize company events and meetings, including reserving conference rooms for staff and building tenants.
  • Assist the accounting manager/controller with high-level accounting - making weekly deposits, distributing vendor checks, updating internal accounting tools.
  • Work with membership department on billing, collections, and member management.

Executive Assistance

  • Provide high-level administrative support to executives
  • Calendar management, travel arrangements, and expense reporting
  • Prepare and edit correspondence, reports, presentations
  • Conduct research and compile data for special projects and presentations.
  • Maintain confidentiality and handle sensitive information
  • Assist with documents, meetings, presence in office and with clients

Qualifications

  • Experience as an EA/Office manager for a CEO, OR C-Suite, ideally with some type of political agenda (could be association, governors office, public sector, real estate or property management, or lobbyist/elected officials)
  • Understanding of the Austin business Legislative process
  • Proactive, responsive, can work under tight deadlines and pressure
  • Strong in Word, Excel, PowerPoint, Outlook, and management software.
  • Excellent communication skills
  • Ability to work independently and collaboratively within a team.

Compensation:

Base Salary, In Office, working with a legacy team and amazing benefits


  • Office Manager

    2 days ago


    Austin, United States Magna Search Group Full time

    Office Manager In office (Downtown Austin) We're looking for a talented, proactive, and forward thinking Office Manager/ EA to join a highly visible CEO who works in the the public/commercial eye. This dual role is crucial for ensuring smooth office operations while providing support to our executive team. The ideal candidate will possess exceptional...

  • Office Manager

    3 weeks ago


    Austin, United States GTN Technical Staffing Full time

    GTN is looking for an Office Manager located in Austin Texas Serve as a primary liaison among regional offices and coordinate administrative support to enhance office functionality and team efficiency. Key Responsibilities Team & Office Coordination: Support attorneys and staff as needed manage office administration assign tasks coordinate coverage...

  • Office Manager

    2 months ago


    Austin, United States LHH Full time

    LHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...

  • Office Manager

    1 month ago


    austin, United States LHH Full time

    LHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...

  • Office Manager

    2 months ago


    Austin, United States LHH Full time

    LHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...

  • Office Manager

    1 month ago


    austin, United States LHH Full time

    LHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...

  • Office Manager

    3 weeks ago


    Austin, United States LHH Full time

    LHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...

  • Office Manager

    2 weeks ago


    Austin, United States MK Search Full time

    Our Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to...

  • Office Manager

    3 weeks ago


    Austin, United States MK Search Full time

    Our Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to...

  • Office Manager

    1 week ago


    Austin, United States MK Search Full time

    Our Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to...

  • Office Manager

    3 weeks ago


    austin, United States MK Search Full time

    Our Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to...

  • Office Manager

    2 weeks ago


    Austin, United States MK Search Full time

    Our Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to...

  • Office Manager

    2 weeks ago


    Austin, United States GTN Technical Staffing Full time

    GTN is looking for an Office Manager located in Austin, Texas Serve as a primary liaison among regional offices and coordinate administrative support to enhance office functionality and team efficiency. Key Responsibilities - Team & Office Coordinati Office Manager, Manager, Building Maintenance, Business Services, Staffing, Office

  • Office Manager

    2 weeks ago


    Austin, United States GTN Technical Staffing Full time

    GTN is looking for an Office Manager located in Austin, Texas Serve as a primary liaison among regional offices and coordinate administrative support to enhance office functionality and team efficiency. Key Responsibilities - Team & Office Coordinati Office Manager, Manager, Building Maintenance, Business Services, Staffing, Office

  • Office Manager

    4 days ago


    Austin, United States Magna Search Group Full time

    Office ManagerIn office (Downtown Austin)We're looking for a talented, proactive, and forward thinking Office Manager/ EA to join a highly visible CEO who works in the the public/commercial eye. This dual role is crucial for ensuring smooth office operations while providing support to our executive team. The ideal candidate will possess exceptional...

  • Office Manager

    4 days ago


    Austin, United States Magna Search Group Full time

    Office ManagerIn office (Downtown Austin)We're looking for a talented, proactive, and forward thinking Office Manager/ EA to join a highly visible CEO who works in the the public/commercial eye. This dual role is crucial for ensuring smooth office operations while providing support to our executive team. The ideal candidate will possess exceptional...

  • Office Manager

    1 week ago


    Austin, United States Power Consulting and Sales Inc Full time

    Benefits: Health insurance Paid time off Training & development Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your...

  • Office Manager

    1 week ago


    Austin, United States Power Consulting and Sales Inc Full time

    Benefits: Health insurance Paid time off Training & development Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your...

  • Office Manager

    2 weeks ago


    Austin, United States Alithya Group inc. Full time

    #LI-Onsite Please note that this is an on-site position. Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us! We are looking for creative, innovative, and collaborative people like you to join our team. Take your ambitions to the next level We are seeking a highly organized and proactive...

  • Office Manager

    1 week ago


    Austin, United States Alithya Group inc. Full time

    #LI-Onsite Please note that this is an on-site position. Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us! We are looking for creative, innovative, and collaborative people like you to join our team. Take your ambitions to the next level We are seeking a highly organized and proactive...