Office Manager
2 weeks ago
Our Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to ensure smooth office operations, successful event coordination, and effective records management.
Operations & Office Coordination:
- Partner with the Sr. Manager of Office Operations to manage building maintenance, emergency protocols, and work order requests.
- Collaborate with Houston and Dallas offices, acting as a central liaison to ensure seamless communication across locations.
- Maintain office inventory and coordinate purchases, working with the Finance Director to manage billing and documentation.
Event Planning & Coordination:
- Work alongside the Director of Business Development to coordinate internal and external events, including researching venues, managing vendor relations, and organizing logistics for office gatherings, client events, and team celebrations.
- Manage conference room availability and facilitate setup for meetings and client visits to create a welcoming and efficient environment.
Team Leadership & Supervision:
- Supervise a team of 3-4 administrative staff, overseeing performance management, workload distribution, and professional development.
- Coordinate with HR on hiring, onboarding, training, and evaluations, fostering a productive and positive work environment.
- Manage administrative team scheduling to ensure consistent coverage and support for all office functions.
Records & Document Management:
- Collaborate with the Records Department to ensure compliance and accuracy in document handling and file maintenance.
- Maintain records for E-filing and handle secure access to sensitive materials, ensuring information is easily accessible and well-organized.
Technology & Workspace Management:
- Troubleshoot minor IT issues and facilitate AV setup for meetings and trainings.
- Coordinate with the IT Department on workstation setup for new hires, workspace arrangements, and technology upgrades.
Required Qualifications:
- Law firm experience required.
- Proven experience in office operations, events coordination, and records management.
- Experience supervising and developing a small team, including delegation, training, and performance management.
- Strong organizational skills, with an ability to manage multiple projects and prioritize effectively.
- Proficient in Windows applications and comfortable troubleshooting minor IT issues.
- Professional, proactive, and solution-oriented with a client-focused mindset.
-
Commercial Cleaning Operations Manager
4 weeks ago
Austin, Texas, United States Office Pride Full timeA team leader at Office Pride Commercial Cleaning Services oversees and performs all cleaning functions, ensuring the job is done according to our high standards. They supervise the day-to-day performance of cleaning staff, manage projects, and perform administrative tasks such as inventory and inspections.Manage the cleaning of facilities assigned to you on...
-
Office Manager
2 weeks ago
Austin, United States GTN Technical Staffing Full timeGTN is looking for an Office Manager located in Austin Texas Serve as a primary liaison among regional offices and coordinate administrative support to enhance office functionality and team efficiency. Key Responsibilities Team & Office Coordination: Support attorneys and staff as needed manage office administration assign tasks coordinate coverage...
-
Office Manager
2 weeks ago
Austin, United States LHH Full timeLHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...
-
Office Manager
1 month ago
austin, United States LHH Full timeLHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...
-
Office Manager
1 month ago
Austin, United States LHH Full timeLHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...
-
Office Manager
1 month ago
Austin, United States LHH Full timeLHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...
-
Office Manager
1 month ago
austin, United States LHH Full timeLHH partnered with a commercial Landscpaing company located in South Austin on an experienced and highly organized Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for managing administrative functions, ensuring the office runs smoothly, and supporting staff across various departments. This role requires...
-
Office Manager
2 weeks ago
Austin, United States GTN Technical Staffing Full timeGTN is looking for an Office Manager located in Austin, Texas Serve as a primary liaison among regional offices and coordinate administrative support to enhance office functionality and team efficiency. Key Responsibilities - Team & Office Coordinati Office Manager, Manager, Building Maintenance, Business Services, Staffing, Office
-
Office Manager
1 week ago
Austin, United States GTN Technical Staffing Full timeGTN is looking for an Office Manager located in Austin, Texas Serve as a primary liaison among regional offices and coordinate administrative support to enhance office functionality and team efficiency. Key Responsibilities - Team & Office Coordinati Office Manager, Manager, Building Maintenance, Business Services, Staffing, Office
-
Office Manager
2 weeks ago
austin, United States MK Search Full timeOur Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to...
-
Office Manager
1 week ago
Austin, United States MK Search Full timeOur Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to...
-
Office Manager
1 day ago
Austin, United States MK Search Full timeOur Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to...
-
Office Manager
2 days ago
Austin, United States Power Consulting and Sales Inc Full timeBenefits: Health insurance Paid time off Training & development Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your...
-
Office Manager
2 days ago
Austin, United States Power Consulting and Sales Inc Full timeBenefits: Health insurance Paid time off Training & development Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your...
-
Office Manager
1 day ago
Austin, United States Alithya Group inc. Full time#LI-Onsite Please note that this is an on-site position. Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us! We are looking for creative, innovative, and collaborative people like you to join our team. Take your ambitions to the next level We are seeking a highly organized and proactive...
-
Office Manager
1 week ago
Austin, United States Alithya Group inc. Full time#LI-Onsite Please note that this is an on-site position. Do you want to experience the essence of a large organization in a company with a personal touch? Come and work with us! We are looking for creative, innovative, and collaborative people like you to join our team. Take your ambitions to the next level We are seeking a highly organized and proactive...
-
Office Manager
2 weeks ago
Austin, United States Tenstorrent Full timeTenstorrent is leading the industry on cutting-edge AI technology, revolutionizing performance expectations, ease of use, and cost efficiency. With AI redefining the computing paradigm, solutions must evolve to unify innovations in software models, compilers, platforms, networking, and semiconductors. Our diverse team of technologists have developed a high...
-
Office Manager
2 weeks ago
Austin, United States Tenstorrent Full timeTenstorrent is leading the industry on cutting-edge AI technology, revolutionizing performance expectations, ease of use, and cost efficiency. With AI redefining the computing paradigm, solutions must evolve to unify innovations in software models, compilers, platforms, networking, and semiconductors. Our diverse team of technologists have developed a high...
-
Office Manager
1 month ago
austin, United States Insight Global Full timeJob Description:The Office Manager serves as the primary point of contact and oversees all site activities at their assigned office location(s). They are responsible for managing every aspect of day-to-day operations at the site. The Office Manager collaborates with Site Leaders, Finance and relevant departments to gauge business needs and works closely with...
-
Office Manager
1 month ago
austin, United States Insight Global Full timeJob Description:The Office Manager serves as the primary point of contact and oversees all site activities at their assigned office location(s). They are responsible for managing every aspect of day-to-day operations at the site. The Office Manager collaborates with Site Leaders, Finance and relevant departments to gauge business needs and works closely with...
