Office Manager
2 weeks ago
Our Texas-based legal firm client is seeking an experienced Office Operations and Events Manager to oversee office functions, facilitate event planning, and support operational excellence in their Austin office. This role collaborates closely with the Sr. Manager of Office Operations, the Director of Business Development, and the Houston Records Manager to ensure smooth office operations, successful event coordination, and effective records management.
Operations & Office Coordination:
- Partner with the Sr. Manager of Office Operations to manage building maintenance, emergency protocols, and work order requests.
- Collaborate with Houston and Dallas offices, acting as a central liaison to ensure seamless communication across locations.
- Maintain office inventory and coordinate purchases, working with the Finance Director to manage billing and documentation.
Event Planning & Coordination:
- Work alongside the Director of Business Development to coordinate internal and external events, including researching venues, managing vendor relations, and organizing logistics for office gatherings, client events, and team celebrations.
- Manage conference room availability and facilitate setup for meetings and client visits to create a welcoming and efficient environment.
Team Leadership & Supervision:
- Supervise a team of 3-4 administrative staff, overseeing performance management, workload distribution, and professional development.
- Coordinate with HR on hiring, onboarding, training, and evaluations, fostering a productive and positive work environment.
- Manage administrative team scheduling to ensure consistent coverage and support for all office functions.
Records & Document Management:
- Collaborate with the Records Department to ensure compliance and accuracy in document handling and file maintenance.
- Maintain records for E-filing and handle secure access to sensitive materials, ensuring information is easily accessible and well-organized.
Technology & Workspace Management:
- Troubleshoot minor IT issues and facilitate AV setup for meetings and trainings.
- Coordinate with the IT Department on workstation setup for new hires, workspace arrangements, and technology upgrades.
Required Qualifications:
- Law firm experience required.
- Proven experience in office operations, events coordination, and records management.
- Experience supervising and developing a small team, including delegation, training, and performance management.
- Strong organizational skills, with an ability to manage multiple projects and prioritize effectively.
- Proficient in Windows applications and comfortable troubleshooting minor IT issues.
- Professional, proactive, and solution-oriented with a client-focused mindset.
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