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Program Manager Band

4 months ago

Surprise, United States Ottawa University Full time
Job Details

Job Location
Ottawa University - Surprise, Arizona - Surprise, AZ

Position Type
Full Time

Travel Percentage
Yes - Driving MVR Required

Job Category
Academic ETL

Description

OUR UNIVERSITY

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas.

Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students.

JOB SUMMARY

Responsible for the administration of a University athletic program including the recruitment of student members, scheduling and programming, public relations, academic support, and the retention of students. Supervises assistant and student coaches. Extensive travel is required.

ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role):
  • Lead the recruiting process of prospective student members for a specific team. Assist them with required information for admission to the school. Provide continuing conversations and contacts to prospective students. Guide them through the enrollment process. Coordinate the process for signing each student's letter of intent once they commit to OUAZ. Recruit students that are a "good fit" with the University as well as to the band. Meet enrollment targets including the retention of students.
  • Work as a member of a recruitment team through support of the processes and goals of the admissions, financial aid, business and registrar's offices. Streamline enrollment processes to provide an efficient and smooth transition for the prospective students. Provide for strong public relations both internally as well as to external constituencies.
  • Provide leadership and direction to the Marching Band as well as to the individual needs of the team members. Work toward team unity as well as the general unity of the College. Initiate and follow a team program and schedule that is consistent, reasonable, and effective for the students and the team. Provide regular support and direction to students. Make retention of students a goal and priority.
  • Collaboration with and support of other personnel within the student affairs department. Provide consistent programs and goals across all OUAZ.
  • Develop the specific budget and manage expenses during the year to assure that they remain within approved funding levels.
  • Provide a strong academic emphasis and support of academics through your leadership and activities of the student members. Be mindful of the contribution the students make to the College community including academic performance and participation in and contribution to activities.
  • Fulfills commitments to all additional duties as assigned by the assist dean of students which may include game day management, administrative and/or teaching responsibilities.
  • Manage your staff consistent with University personnel policies. Encourage collaboration among the staff, provide regular evaluation and feedback, and facilitate developmental opportunities. Oversee assistant coaches as they work with prospective students as well as current student athletes.
  • Other duties as assigned
STANDARD UNIVERSITY EXPECTATIONS:
  • Model and encourage collaboration among University departments assuring effective communication and operations.
  • Understand the University's policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University's Code of Conduct and Ethics.
  • Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
  • Be mindful and supportive of the overall Mission of Ottawa University.
  • Exercise Inclusivity in your daily actions accruing alignment within expectations of the University's Diversity Statement.
NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

Qualifications

REQUIRED EDUCATION: (education based on essential job duties and requirements consistent with business necessity): Bachelor's Degree in a related field required. Master's Degree preferred.

REQUIRED EXPERIENCE: (experience based on requirements in role and are consistent with business necessity)Administrative/leadership experience, Requires a person with a strong commitment to academic and program activity excellence.

ADDITIONAL ELIGIBILITY REQUIREMENTS: List required and/or preferred certification, industry specific requirements, required or preferred use of equipment, and all necessary job skills, abilities, and knowledge competencies) Provide a list of items below:
  • Effective communication skills.
  • Ability to think critically and provide options for sound solutions.
  • Ability to manage complex tasks and individuals.
WORKING CONDITIONS (Physical attributes required to perform job duties with or without reasonable accommodation - examples: sitting, lifting #, bending, driving, environmental factors or elements, noise level, stairs in a building, or other factors that will affect working conditions). Provide a list of items below:
  • May require evening and weekend activities for certain events and meetings.
  • Prolonged periods of sitting must be able to lift 5-15 pounds at times.
TRAVEL REQUIREMENTS: Yes - Travel Required
  • If YES, list type and approximate percentage: Regular part of position
  • Responsible for driving students and University vehicles as part of job duties (YES/NO): No