Management Analyst

This management level position is assigned to the Community Development Department. The ideal candidate will have a degree with a major in public administration, business administration, accounting, or a closely related field; and have two years of experience in contract management; grant funding management & reporting; housing programs; municipal budgets; RFP/RFQ; process efficiencies, standard operating procedures, and metrics to measure success. This individual will have a strong background in providing support to a multi-disciplinary team, have the ability to manage multiple projects and deadlines; a history of maintaining collaborative relationships, be a self-starter, and retain a focus on operational excellence and continuous improvement. Preference may be given those candidates that have experience in working in municipal government. Experience with CDBG, CalHOME, REAP 2.0 and/or PLHA grant funding is a plus. For Housing and Community Development Assignments: This position is a generalist within the Community Development Department and responsibilities may vary. The position will support the Housing Program (50%) and general Community Development Dept functions (50%). In addition to duties described in the summary duties section, specific duties below are assigned to the position. Participates in the preparation of the annual departmental budget. Prepare and present budget amendments, as needed. Manages various grant funding programs related to local, regional, state, and federal housing and community development funding sources such as CDBG, CalHOME, REAP 2.0, and PLHA, including preparation of grant applications, documentation of expenditures, and preparation of necessary reports. Manages various consultant contracts, tracking invoices and payments, contract terms and expirations. Preparation of contract amendments as needed. Manages and prepares Requests for Proposals (RFP’s) and Requests for Qualifications (RFQ’s), bidder and contractor/consultant selection and management. Manages the Water Allocation Program for the private purchase of water credits for development. Help to develop data management best practices, modernization of processes and protocols, and departmental metrics. Help with updates to the departmental web pages of the City’s website, information for community newsletters, forms and handouts, and other methods to disseminate information to the public. Conducts research, compiles, analyzes, and interprets a wide variety of complex information and data, prepares a variety of complex and analytical documents and reports, and may present information to individuals or groups. Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principals, practices, and new developments in the areas of assignment. Under direction, manages and provides administrative analytical staff support services for a major program or function; performs a wide variety of analytical and administrative duties of moderate to high scope and complexity; may supervise support, technical, professional and Management Analyst staff. As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Manages and provides administrative analytical staff support services for a major program or function. Analyzes researches, gathers and interprets information on a wide variety of management matters such as budgets, legislation, programs, contracts and staffing. Makes recommendations regarding policies, procedures, organization, operations, programs and other management-related areas. Prepares and presents written and oral reports on recommendations, data, impacts, options, strategies and conclusions that are based on analyses. Develops, prepares, modifies and monitors items/areas such as budgets, grants, research projects, and contracts. Implements and evaluates policies, procedures and programs related to the assignment. Works closely with managers and other staff within the department and the City to anticipate, obtain and provide ongoing and accurate information. Coordinates activities related to projects, programs and/or other areas being analyzed. Interprets policies and procedures to department staff, City employees and external agencies and individuals. Researches, interprets and complies with local, state and federal codes, regulations, laws, policies, procedures and guidelines. Attends or serves as management liaison at meetings/functions such as committees, task forces, community forums, commissions, and conferences. Obtains data/information from internal and external departments and agencies in regard to areas being analyzed such as funding sources, interdepartmental activities, and programs. Plans, develops, conducts and evaluates training/informational programs for staff and/or the public on administrative or management issues. Provides direction to internal and external parties on assigned projects and activities. Supervises support, technical, professional and Management Analyst staff or serve as lead to Management Analysts. Performs other related duties as assigned. Education, Training and Experience Guidelines: Bachelor's Degree in Accounting, Finance, Business or Public Administration; social services or a related field, OR an equivalent combination of education, training, and experience. Knowledge of: Principles and practices of management and supervision. Principles of mathematical and statistical analysis, preparation and presentation. Research techniques. Principles and practices of public and/or business administration. Report writing. Internal and external operations, functions and resources related to the assignment. City organization, operations, policies, and procedures. Business and personal computers, and financial spreadsheet software applications. Skill in: Reviewing interrelated financial and technical records, and identifying and reconciling errors. Using initiative, independent judgment, tact, and prudence within established procedural guidelines. Establishing and maintaining cooperative working relationships with City employees. Communicating effectively verbally and in writing. Manage analytical and administrative support services. Supervise management, professional, support and technical staff. Analyze and interpret a wide variety of complex data and information. Conduct comprehensive and in-depth research. Identify issues, options and projected outcomes and make recommendations. Prepare and present written and oral reports. Interpret and apply codes, regulations, laws policies, procedures and guidelines. Coordinate a wide variety of activities. Work independently and in a timely fashion. Provide direction to others on projects and activities. Work cooperatively and tactfully with others. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. CONDITIONS OF EMPLOYMENT Required to take an Oath of Office City employees are disaster relief workers in the event of natural disasters or emergency conditions. As part of the selection process, all individuals provided with a preliminary offer of employment will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

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