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Finance Management Analyst

3 months ago

Pacific Grove, United States City of Pacific Grove Full time

This position is exempt from overtime and receives a 3% management incentive calculated on base salary (3% x base salary). A market adjustment is scheduled for the first pay period in July 2025. This management level position is assigned to the Administrative Services Department in the Finance unit. The ideal candidate will have a degree with a major in business administration, accounting, or a closely related field; and have two years of experience in budget preparation and analysis; accounting, procurement, and or contract and/or leased facility negotiations. This individual will have a strong background in providing support to a multi-disciplinary team, have the ability to manage multiple projects and deadlines; a history of maintaining collaborative relationships, be a self-starter, and retain a focus on operational excellence and continuous improvement. Preference may be given to those candidates that have experience in working in municipal government. For Finance Assignments: This position is a generalist within the Administrative Services Department; and responsibilities may vary. In addition to duties described in the summary duties section, specific duties below are assigned to the Finance designation. Participates in the compilation of the annual budget, including assisting other departments with budget preparation, providing projections for various revenues and expenditures, monitoring expenditures for compliance with the budget, and assisting in preparing the annual budget document. May provide management oversight of the City’s leased property portfolio, including negotiations, contract management, and coordination with public works on facility issues. May prepare purchase orders, provide oversight of the City purchasing operations, conduct contract negotiations, consult with City Attorney on contract-related issues, interpret purchasing policies and any related government codes; and assist with the development and oversight of the contracting and purchasing function. Conducts research, compiles, analyzes, and interprets a wide variety of complex information and data, prepares a variety of complex and analytical documents and reports, and may present information to individuals or groups. Performs various year-end financial reconciliations, related journal entry adjustments, assists in preparing documents for the annual financial audit, and prepares various audit reports or schedules in areas of assignment. May manage project accounting budgets and grant reimbursements; and work with departments to ensure accuracy of recordings, billings, and reporting; and prepare any correcting journal entries, as needed. Prepares various written reports, correspondence, and other materials; and may present the end work product to the City Council. Ensures financial records are in compliance with laws, ordinances, regulations, grant agreements, contractual obligations, and Generally Accepted Accounting Principles (GAAP). Prepares or coordinates the timely preparation of monthly and periodic reports, including mandated governmental reports. Participates in identification of business requirements for the finance or cemetery department information systems, and provides set-up and maintenance of various financial modules or cemetery software applications. May assist with the Liability Claim program and claim processing functions. Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principles, practices, and new developments in the areas of assignment. Under direction, manages and provides administrative analytical staff support services for a major program or function; performs a wide variety of analytical and administrative duties of moderate to high scope and complexity; may supervise support, technical, professional and Management Analyst staff. As defined under the Americans with Disabilities Act, essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Manages and provides administrative analytical staff support services for a major program or function. Analyzes, researches, gathers and interprets information on a wide variety of management matters such as budgets, legislation, programs, contracts and staffing. Makes recommendations regarding policies, procedures, organization, operations, programs and other management-related areas. Prepares and presents written and oral reports on recommendations, data, impacts, options, strategies and conclusions that are based on analyses. Develops, prepares, modifies and monitors items/areas such as budgets, grants, research projects, and contracts. Implements and evaluates policies, procedures and programs related to the assignment. Works closely with managers and other staff within the department and the City to anticipate, obtain and provide ongoing and accurate information. Coordinates activities related to projects, programs and/or other areas being analyzed. Interprets policies and procedures to department staff, City employees and external agencies and individuals. Researches, interprets and complies with local, state and federal codes, regulations, laws, policies, procedures and guidelines. Attends or serves as management liaison at meetings/functions such as committees, task forces, community forums, commissions, and conferences. Obtains data/information from internal and external departments and agencies in regard to areas being analyzed such as funding sources, interdepartmental activities, and programs. Plans, develops, conducts and evaluates training/informational programs for staff and/or the public on administrative or management issues. Provides direction to internal and external parties on assigned projects and activities. Supervises support, technical, professional and Management Analyst staff or serves as lead to Management Analysts. Performs other related duties as assigned. Education, Training and Experience Guidelines: Bachelor's Degree in Accounting, Finance, Business or Public Administration; social services or a related field, OR an equivalent combination of education, training, and experience. Knowledge of: Principles and practices of management and supervision. Principles of mathematical and statistical analysis, preparation and presentation. Research techniques. Principles and practices of public and/or business administration. Report writing. Internal and external operations, functions and resources related to the assignment. City organization, operations, policies, and procedures. Business and personal computers, and financial spreadsheet software applications. Skill in: Reviewing interrelated financial and technical records, and identifying and reconciling errors. Using initiative, independent judgment, tact, and prudence within established procedural guidelines. Establishing and maintaining cooperative working relationships with City employees. Communicating effectively verbally and in writing. Managing analytical and administrative support services. Supervising management, professional, support and technical staff. Analyzing and interpreting a wide variety of complex data and information. Conducting comprehensive and in-depth research. Identifying issues, options and projected outcomes and making recommendations. Preparing and presenting written and oral reports. Interpreting and applying codes, regulations, laws, policies, procedures and guidelines. Coordinating a wide variety of activities. Working independently and in a timely fashion. Providing direction to others on projects and activities. Working cooperatively and tactfully with others. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License may be required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. CONDITIONS OF EMPLOYMENT: Required to take an Oath of Office City employees are disaster relief workers in the event of natural disasters or emergency conditions. As part of the selection process, all individuals provided with a preliminary offer of employment will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. OTHER CONSIDERATIONS: The City of Pacific Grove does not participate in Social Security. The duration of the eligibility list is 14 months unless abolished by Human Resources. Eligibility lists established from this recruitment may be used for full-time, part-time and limited term positions. Must be able to flex the work schedule as needed to support evening City Council and Board and Commissions meetings. #J-18808-Ljbffr