Fiscal Officer VIII

3 weeks ago

Boston, United States Massachusetts Maritime Academy Full time

Fiscal Officer VIII - Chief Financial Officer

Fiscal Officer VIII - Chief Financial Officer Executive Office of Energy & Environmental Affairs Posted : 3/13/24 Duties and Responsibilities (these duties are a general summary and not all inclusive): Manages all financial budgeting and transactions associated with the operating and capital budgets, federal grant opportunities, trust funds, and the collection of all revenue within the Agency. Assumes the responsibility for all financial, accounting, and budget issues for the Department including establishing an internal structure, with internal written procedures, and sufficient oversight to effectively manage department activities and monitor compliance with applicable laws, regulations, and policies. Evaluates department staff, provides supervision and support to staff through timely feedback and facilitate the ability to achieve highest level of professional growth, performance and career advancement through establishment of short-term and long-range goals, and provide adequate resources to meet team and departmental objectives. Orchestrate team meetings, meet individually with department employees and supervisors to ensure performance enhancement and providing transparency into events and issues impacting the agency and department operations. The CFO participates in senior leadership meetings for the Agency and advises on key strategic decisions. Also participates in various meetings within the agency such as department head huddles, committees, Agency briefings and external meetings as needed. Responsible for the fiscal audits and financial risk assessments and comptroller responsibilities including the production of monthly budget reports, analytical reports and communicates the financial viability of the Agency. Ensures that there is either appropriate segregation of duties or appropriate secondary review of fiscal obligations, expenditures, and reporting requirements to maintain adequate fiscal control and accountability. Manages various non-appropriated bank accounts and attends pertinent training sessions related to fiscal responsibilities within the Department. Obtains and provides to appropriate staff the necessary training, materials, Intranet/Internet access, and newly issued policies and other materials to enable staff to effectively manage department fiscal activities in accordance with applicable laws, regulations, and policies. (10%) Prepares the annual budget, maintenance and spending plans and oversees the capital improvement budget and spending. Works closely with Department Head and staff to ensure that department expenditures (including payroll) will not exceed appropriations in violation of state finance law and that, if appropriation shortfalls are anticipated, the necessary steps are taken to reduce department obligations and expenditures to live within current appropriations. Oversee the management of an asset inventory system to maintain inventory control, facilitate budget and capital expenditure planning and asset replacement. Oversee staffing and overtime expenses; analyze data to identify patterns and trends impacting the fiscal health of the agency. Communicates and partners on a regular basis; acts as a liaison for internal controls, GAAP, MMARs, single audit liaison and reporting requirements including but not limited to GAAP, GASB83, Fixed Assets, internal control questionnaire and other as requested.

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