Document Control Analyst
3 weeks ago
Description
Actively supports the Company's commitment to safety and its "Core Values."
Represents the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics."
Responsible for the day-to-day management of the document control system.
Researches, recommends, and implements all necessary procedures for optimum and effective document management.
Initiates and maintains liaison between engineering, project management, field operations, clients, partners, subcontractors, and vendors in regard to document control.
Attends, documents, and assists in project progress meetings; keeps project progress meeting minutes.
Integrates customer document control requirements into Matrix Service document control systems when required.
Manages the document control distribution function to ensure that all documents and drawings sent, received, or archived are properly controlled and maintained within master records.
Prepares and issues document packages in accordance with project requirements and project schedules.
Maintains internal and external communication records for project-related documents, such as, but not limited to engineering calculations, drawings, inspection test plans, specifications, project procedures, project reports and correspondence, , requests for information (RFI), technical inquiries (TQs), subcontractor and vendor documentation.
Works with appropriate Project Management personnel regarding scheduling and document control at job startup.
Assists in conducting internal audits and inspections to ensure department work is performed correctly, efficiently and cost consciously.
Provides direction and training to other department personnel who use the document control system.
Performs additional responsibilities, as directed.
Qualifications
3+ years document control management experience or 5+ year's related experience if no degree.
Previous experience in an engineering or construction environment preferred.
Previous experience developing and maintaining document control procedures, as well as knowledge of recordkeeping procedures.
Previous record management certification and/or training, such as Records Management Training by National Archives and Records Administration (NARA) preferred.
Strong analytical and organizational skills; excellent interpersonal and communication skills, both verbal and written.
Strong computer skills, including MS Word, Excel, Word, and SharePoint; experience with a document control software such as Hexagon SDx strongly preferred.
Understanding of engineering and construction industry practices, processes, and standards and their impact on project activities.
Demonstrated ability to apply innovative and effective document management techniques to maximize performance.
EEO/M/F/Disability/Vets/Affirmative Action Employer
We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.
In addition, full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.
At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.
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