Administrative Assistant II
7 days ago
Job Description - Administrative Assistant II - DOM Cardiology - Hybrid (3302196) The Administrative Assistant II provides all required administrative support for multiple physicians. Additionally, the position supports a broad range of clinical, operational, programmatic, and network development for the Cardiology Program. S/He will require a high degree of organization and the ability to prioritize assignments, utilizing a high level of judgment and discretion in dealing with confidential and sensitive matters. Responsibilities: Provides administrative support, supporting faculty members with telephone triage, calendar management, and special projects. Receives incoming calls and visitors and directs them to the appropriate individuals or locations; maintains scheduling and referral information for patients and office physicians. Schedules all conferences, meetings, and appointments and arranges complex national and international travel, hotel reservations, passports, visas, etc. Reviews all incoming and outgoing mail/fax, assembling pertinent information and data prior to submission. Prepares, collects, and maintains information for the preparation of confidential reports, proposals, and other materials. Assists in developing and maintaining yearly and monthly schedules of clinical activities, bringing conflicts and changes to faculty members' attention. Types all correspondence, schedules, manuscripts, reviews, slides, tables, and statistical tables. Responsible for planning and coordinating various events, conferences, and meetings, both internally and externally. Supports and interacts with internal and external clients with a high level of customer service. Acts as the liaison for outside referring physicians, BWH physicians, and staff. Updates EPIC and faxes prescription refill requests with verification of physician; obtains Prior Authorizations from insurance companies, as needed. Assists in entering pertinent patient information into the computer, monitors report progress through the system, and makes copies of CDs and routes to the appropriate physicians and departments. Updates CVs in real-time as per HMS guidelines. Coordinates and mails out all patient correspondence via EPIC. Attends monthly staff meetings. Acts as the point person for physician and patient via Patient Gateway. Works on projects; coordinates work; takes initiative using all available resources; follows through on issues when needed. Organizes, plans, and schedules monthly meetings with senior staff, and other meetings as needed. Performs other duties as assigned and provides cross coverage for vacations and absences of co-workers. Minimum Requirements: Outstanding computer and technical skills Excellent organizational and project management skills Ability to work independently and be resourceful Careful attention to detail Great interpersonal and communication skills Ability to demonstrate professionalism Excellent time management skills Ability to troubleshoot problems Brigham & Women’s Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Primary Location: 75 Francis St Job: Administrative Support Organization: Brigham & Women's Hospital(BWH) Schedule: Full-time Standard Hours: 40 Shift: Day Job Employee Status: Regular #J-18808-Ljbffr
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Administrative Assistant II
1 week ago
Boston, United States Brigham & Women's Hospital - Brigham Health Full timeThe Administrative Assistant II provides all required administrative support for multiple physicians. Additionally, the position supports a broad range of clinical, operational, programmatic and network development for the Cardiology Program. S/ He w Administrative Assistant, Administrative, Cardio, Physician, Assistant, Project Management, Healthcare
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Administrative Assistant II OBGYN
1 week ago
Boston, United States Brigham and Women's Hospital Full timeJob Description - Administrative Assistant II OBGYN (3300069) The BWPO Administrative Assistant provides administrative support to the Division of General Obstetrics and Gynecology Specialists. The position requires advanced administrative skills and experience in Outlook calendar management, word processing, Excel spreadsheets, , presentation preparation...
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Administrative Assistant II
1 week ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeThe Administrative Assistant II provides all required administrative support for multiple physicians.Additionally, the position supports a broad range of clinical, operational, programmatic and network development for the Cardiology Program.S/He will require a high degree of organization and the ability to prioritize assignments.S/He will utilize high level...
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Boston, United States Mass General Brigham Full timeDescription: The Administrative Assistant II provides all required administrative support for multiple physicians. Additionally, the position supports a broad range of clinical, operational, programmatic and network development for the Cardiology Program. S/He will require a high degree of organization and the ability to prioritize assignments. S/He will...
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Boston, United States Brigham & Women's Hospital(BWH) Full timeThe BWPO Administrative Assistant provides administrative support to the Division of General Obstetrics and Gynecology Specialists. The position requires advanced administrative skills and experience in Outlook calendar management, word processing, Excel spreadsheets, , presentation preparation via Powerpoint.The candidate should possess a high degree of...
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7 days ago
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Boston, United States V R Della Infotech Inc Full timeJob DescriptionJob DescriptionDescription: Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student...