Sr. Executive Assistant

1 month ago

Mahwah, United States The Ladders Full time
Who We Are

Our vision at Amare is to lead the global mental wellness revolution. By inspiring people to love and believe in themselves, we envision they will live an extraordinary life and make a difference for others. We work hard to make a difference in the lives of others as demonstrated through our products and unique culture. When you join our team, you'll help provide meaningful mental wellness solutions for decades to come. Joining Amare at the ground level means team members also get the opportunity to learn about different areas of the business, keeping them involved firsthand in the company's mission and goals.

Job Summary

We are currently seeking a full-time Sr. Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for Amare's Chairman & Chief Strategy Officer. To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.

Responsibilities
  • Provide comprehensive support to the CEO/Founder who owns various entities
  • Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
  • Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
  • Take minutes on meetings, conferences, and appointments
  • Oversee and manage the Administrative Team of 4-6 members
  • Coordinate detailed travel arrangements, both domestic and international
  • Acting as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Format information for internal and external communication - memos, emails, presentations, reports
  • Screen and direct phone calls and distribute correspondence
  • Handle sensitive matters with a high level of confidentiality and discretion
  • Provide off-hour support and high level of responsiveness
  • Prepare and submit expense reports
  • Perform other clerical duties as needed
Requirements

Minimum Qualifications:
  • Bilingual in Korean/English is ***required*** to be considered
  • 10+ years of experience as Executive Assistant, Personal Assistant, or similar role
  • Strong work ethic and confidentiality
  • Ability to follow directions, take initiative and proactively close loops
  • Proficiency in Google Workspace, Microsoft 365 and Zoom
  • Solid verbal and written communication skills
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Adaptive and flexible mindset
  • Outstanding organizational and time management skills
  • Travel requirements: 30-40% (domestic and international)
  • Personal care/cosmetics industry preferred, but not required
Benefits
  • Comprehensive Health Benefits
  • Competitive 401(k) match with immediate vesting
  • Paid time off (Vacation, Sick, Holiday, Summer Fridays)
  • Free Shuttle Service to and from NYC and the office
  • Daily subsidized meals
  • Employee Assistance Program (EAP)

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