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Senior Executive Coordinator

2 months ago

Mahwah, New Jersey, United States Amare Global Full time
Job Overview

About Us

At Amare Global, we are dedicated to spearheading the global mental wellness movement. Our mission is to empower individuals to embrace self-love and belief, enabling them to lead extraordinary lives and positively impact others. We strive to make a meaningful difference through our innovative products and distinctive workplace culture. As part of our organization, you will contribute to providing impactful mental wellness solutions for years to come.

Position Summary

We are in search of a full-time Executive Assistant to support our Chairman and Chief Strategy Officer. The ideal candidate will exhibit a high degree of professionalism, exceptional organizational skills, and outstanding verbal and written communication abilities. Integrity, maturity, and confidentiality are paramount in this role.

Key Responsibilities

  • Deliver comprehensive support to the CEO/Founder overseeing multiple entities.
  • Manage a highly active calendar, ensuring all participants are informed of upcoming engagements and responsibilities.
  • Organize and schedule various meetings, including reserving conference rooms, preparing meeting materials, and coordinating video conferences.
  • Document minutes during meetings, conferences, and appointments.
  • Supervise and manage an Administrative Team of 4-6 members.
  • Coordinate intricate travel arrangements, both domestically and internationally.
  • Serve as the primary point of contact among executives, employees, clients, and external partners.
  • Facilitate timely and accurate information flow.
  • Prepare and format communications for internal and external audiences, including memos, emails, presentations, and reports.
  • Screen and direct phone calls and manage correspondence.
  • Handle sensitive issues with utmost confidentiality and discretion.
  • Provide after-hours support and maintain a high level of responsiveness.
  • Prepare and submit expense reports.
  • Perform additional clerical tasks as required.

Qualifications

Essential Requirements:

  • Bilingual proficiency in Korean and English is required.
  • 3-4 years of experience in an Executive Assistant, Personal Assistant, or similar capacity.
  • Strong work ethic and commitment to confidentiality.
  • Ability to follow instructions, take initiative, and proactively manage tasks.
  • Proficient in Google Workspace, Microsoft 365, and Zoom.
  • Excellent verbal and written communication skills.
  • Highly organized, detail-oriented, and capable of multitasking with effective follow-up.
  • Adaptable and flexible in approach.
  • Exceptional organizational and time management capabilities.
  • Willingness to travel 30-40% of the time (domestic and international).
  • Experience in the personal care or cosmetics industry is preferred but not mandatory.

Benefits Offered

  • Comprehensive health benefits package.
  • Competitive 401(k) matching with immediate vesting.
  • Paid time off including vacation, sick leave, holidays, and summer Fridays.
  • Daily subsidized meals.
  • Employee Assistance Program (EAP).