Physical Facilities Coordinator

3 weeks ago

Cedar City, United States State Bank of Southern Utah Full time

Theprimary responsibilityof this position is to oversee theupkeep and maintenanceof all17 State Bank of Southern Utah facilities. This includes coordinating preventive maintenance, repairs, projects, cleaning contracts, and grounds management, including snow removal. The role involves making recommendations, managing vendors, and purchasing equipment and services. Regular communication with employees, managers, and vendors regarding facility changes and initiatives is essential.

Essential Duties And Responsibilities

  • Basic Maintenance Tasks and Documentation:
    • Perform routine maintenance tasks, including:
      • Changing light bulbs, air filters, and batteries.
      • Repairing minor plumbing leaks, unclogging drains, and fixing faucet drips.
      • Adjusting door hinges, handles, and locks.
      • Inspecting landscaping.
      • Utilizing basic hand and power tools safely.
      • Troubleshooting equipment and facility issues, documenting work and materials used.
  • Facility Maintenance:
    • Develop and implement maintenance schedules and best practices for all bank facilities (branches, administrative offices, and other properties).
    • Conduct regular inspections to assess facility condition and identify maintenance needs or safety hazards.
    • Coordinate repairs and maintenance services (routine and emergency) to minimize disruptions.
    • Oversee HVAC systems, electrical systems, plumbing, and critical infrastructure.
    • Handle emergency problems and repairs as a first responder.
    • Coordinate building cleaning, grounds maintenance, and snow removal.
  • Maintenance Reporting and Budgeting:
    • Provide quarterly reports to management on building and grounds maintenance needs.
    • Submit an annual budget for repairs and improvements.
    • Collaborate with branch managers during self-audits.
    • Handle emergency problems and repairs as a first responder.
    • Perform annual building and grounds inspections for all SBSU facilities.
    • Coordinate equipment maintenance and repair.
    • Coordinate budgeted and non-budgeted expenses with the CFO.
  • Vendor & Project Coordination:
    • Oversee project timelines, budgets, and resources.
    • Gather proposals for large repairs or projects throughout the bank's locations.
    • Review bids and ensure quality and cost-effectiveness.
    • Act as the contact person for new construction and remodel projects.
    • Select, negotiate contracts with, and manage relationships with external vendors and service providers.
    • Ensure vendors deliver services in accordance with agreed-upon terms, quality standards, and budgetary constraints.
    • Develop and manage the annual facilities budget, including operating expenses, capital expenditures, and long-term maintenance plans.
    • Identify opportunities for cost savings and efficiency improvements.
    • Work in coordination with the Security Officer and COO on bank security & alarm systems, processes, and vendor relationship.
  • Asset & Inventory Management:
    • Develop and implement asset management strategies, including inventory control, cost tracking, and lifecycle management.
    • Recommend asset investments, upgrades, or disposals based on financial analysis and strategic objectives.
    • Coordinate courier services, including negotiating and renewing contracts.
    • Coordinate locksmith responsibilities and maintain accurate records to ensure building safety.
    • Plan, select, and recommend the purchase of necessary supplies and equipment needed for cleaning and maintenance.
  • Furniture Management:
    • Manage requests and purchases of bank furniture (existing and new construction).
    • Maintain an accurate inventory of unused office furniture.
    • Coordinate the purchase of new furniture items.
    • Ensure uniformity and efficiency in furniture selection.
    • Coordinate the assembly and placement of new furniture.
Minimum Qualifications
  • Experience in Facilities Management
  • High School diploma or GED
  • Relevant professional certifications (e.g., CFM, FMP) are advantageous
  • Ability to be on call 24x7
Preferred Qualifications
  • Experience managing multiple locations
  • Several years' experience and/or professional training
  • Educational background in Facilities Management, Engineering, Business Administration, or related field (trade school, associates, or bachelors degrees preferred)
Skills
  • Proven organizational skills and project management with strong attention to detail.
  • Ability to multitask and work in harmony with customers, co-workers, and vendors on a variety of projects.
  • Knowledge of electrical, carpentry, HVAC, plumbing, and mechanical devices.
  • Knowledgeable of ADA and OSHA code/requirements, contracts, permitting, construction/building codes, and disaster recovery.
  • Mechanical aptitude and the use of hand tools to perform minor repairs and adjustments when needed.
  • Ability to travel through the regional footprint of State Bank's offices.
  • Strong technical knowledge of plumbing, electrical, sprinklers, watering systems, furniture repair, grounds, and other general handyman related repairs.
  • Problem-solving and decision-making capabilities.
  • Physical strength for lifting and carrying potentially heavy items relevant to daily duties.
Licenses and Certifications
  • Certified Facility Manager (CFM)
  • Facility Management Professional (FMP)


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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