Facilities Coordinator Facilities Coordinator

4 weeks ago

Universal City, United States Cynet Systems Full time
Job Description:

Pay Range: $30hr - $ 35hr
  • Work with the Production Manager to outline key occupancy dates and layouts.
  • Tailor services and personalized assistance to meet the unique needs of each client as they occupy office space.
  • Coordinate with internal teams and external partners to ensure timely delivery & completion of requests and materials, fostering seamless collaboration.
  • Participate in office filming scouts by producing and vetting location options.
  • Deliver established guidelines and document conditions to ensure space is restored to its original condition.
  • Collaborate closely with finance to issue, track and rectify production accounts.
  • Lead efforts to assign and track production office parking across the campus and certify users are within limits.
  • Conduct monthly space assessments to monitor conditions.
  • Monitor space calibration changes and update applications to reflect new data.
  • Research and produce reports, documents, and general correspondence to highlight production activity.
  • Work collaboratively with team members and cross-functional teams leveraging transferable skills to provide additional support based on workload, deadlines, or resource constraints.
  • Help create a cohesive and collaborative environment within the department and function as a resource when the manager is unavailable.
  • Offer general administrative support, handle office inquiries, and perform other clerical duties as required.
  • Production Guru- candidate have extensive experience leading clients and creating a seamless stay on the Lot.
  • Possess an unwavering dedication to client satisfaction.
  • Candidate are a pro at engineering solutions with a quick turnaround.
  • Communicates with ease candidate have a way with words; written and verbal.
  • Customer Service Champion No request is too big or too small, candidate put customers and our people first.
  • Juggler candidate know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updated and informed.
  • Self-starter candidate are motivated, can work with minimal guidance, and can identify helpful resources to get the job done.
  • Impeccable attention to detail candidate attract repeat business by candidate ability to coordinate production schedules and balance multiple clients while staying focused on individual needs.
Must Have:
  • 3+ years of proven production experience.
  • Able to work independently with minimal oversight
  • A high-performance team player who operates efficiently and with empathy in a fast- paced team-oriented setting.
  • Ability to be discreet and maintain confidential information.
  • Understanding how to prioritize and respond accordingly in the best interest of the team.
  • Flexibility of schedule to service production timelines.
  • Proficient with Microsoft Excel, Outlook, PowerPoint, and work order management systems such as Archibus & RentalWorks.
  • Ability to work evenings as needed to accommodate office move schedules and rush requests from productions as needed.
  • Strong written and verbal communication skills to interact and engage with demanding clients.
  • Ability to make tough, informed decisions quickly to keep projects on track, using good judgment and accountability.
  • Familiarity working in a studio operations environment.
  • Familiarity with studio production needs and requirements.

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