Facilities Coordinator Facilities Coordinator

2 weeks ago

Universal City, United States Cynet Systems Full time

Job Description: Pay Range: $30hr - $ 35hr Work with the Production Manager to outline key occupancy dates and layouts. Tailor services and personalized assistance to meet the unique needs of each client as they occupy office space. Coordinate with internal teams and external partners to ensure timely delivery & completion of requests and materials, fostering seamless collaboration. Participate in office filming scouts by producing and vetting location options. Deliver established guidelines and document conditions to ensure space is restored to its original condition. Collaborate closely with finance to issue, track and rectify production accounts. Lead efforts to assign and track production office parking across the campus and certify users are within limits. Conduct monthly space assessments to monitor conditions. Monitor space calibration changes and update applications to reflect new data. Research and produce reports, documents, and general correspondence to highlight production activity. Work collaboratively with team members and cross-functional teams leveraging transferable skills to provide additional support based on workload, deadlines, or resource constraints. Help create a cohesive and collaborative environment within the department and function as a resource when the manager is unavailable. Offer general administrative support, handle office inquiries, and perform other clerical duties as required. Production Guru- candidate have extensive experience leading clients and creating a seamless stay on the Lot. Possess an unwavering dedication to client satisfaction. Candidate are a pro at engineering solutions with a quick turnaround. Communicates with ease - candidate have a way with words; written and verbal. Customer Service Champion- No request is too big or too small, candidate put customers and our people first. Juggler - candidate know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updated and informed. Self-starter - candidate are motivated, can work with minimal guidance, and can identify helpful resources to get the job done. Impeccable attention to detail- candidate attract repeat business by candidate ability to coordinate production schedules and balance multiple clients while staying focused on individual needs. Must Have: 3+ years of proven production experience. ble to work independently with minimal oversight high-performance team player who operates efficiently and with empathy in a fast- paced team-oriented setting. bility to be discreet and maintain confidential information. Understanding how to prioritize and respond accordingly in the best interest of the team. Flexibility of schedule to service production timelines. Proficient with Microsoft Excel, Outlook, PowerPoint, and work order management systems such as Archibus & RentalWorks. bility to work evenings as needed to accommodate office move schedules and rush requests from productions as needed. Strong written and verbal communication skills to interact and engage with demanding clients. bility to make tough, informed decisions quickly to keep projects on track, using good judgment and accountability. Familiarity working in a studio operations environment. Familiarity with studio production needs and requirements.

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