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Management Analyst I

2 months ago

Cockeysville, United States Baltimore County, MD Full time

This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly. Pay Schedule I, Grade 20, Regular Schedule: 35 hours per week. A vacancy exists in the Department of Recreation and Parks, General Administration Unit. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring within this class may be filled from the list of eligible applicants. All interested transfer and promotional candidates must apply at this time. List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications. Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time. You must attach your transcript(s), and/or degree(s), and/or professional license(s) certification(s) to your application. Unofficial copies are acceptable. Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application. Job Purpose Under general supervision, performs professional fiscal, administrative, and analytical duties. Examples of Essential Job Duties The Management Analyst I position at the Department of Recreation and Parks is a member of the General Administration Unit, specifically on the Fiscal Team. Examples of duties include, but are not limited to: Accounts Payable : Provides daily guidance to Account Clerk II’s related to processing supplier payments against Requisitions, which become purchase orders for Fund 100, Fund 510 or grants submitted by Management Analysts based upon Fund assignments. Assets Administration : Coordinates reporting of yearly inventory to the Office of Budget and Finance (OBF) for fixed assets $5,000 and over. Approves surplus inventory forms sent to Property Management. Budgets : Participates in the formulation, execution, and control of budgets through researching and gathering budgetary data upon request. Expenditure Tracking & Reporting: Generates and maintains a variety of reports associated with commodity purchases, commodity usage and Agency cost centers which become inputs for budget projections, audit preparation, supplier contract development, etc. Fleet Administrator: Manages the department’s vehicle fleet by collaborating with Vehicle Operations Management (VOM) and local level offices to schedule maintenance, repairs, and vehicle documentation. Collaborates with VOM on procurement and processes purchases for vehicles as needed. Extracts data from monthly VOM reports for agency reporting to be used for the analysis of fleet usage. Supervises Nextraq fleet reporting process. P-Card Administrator : Manages the Agency’s procurement cards (Standard and Travel Expense cards) to include issuing new cards, scheduling new P-Card holder training, and monitoring P-Card holders’ monthly reconciliations for adherence to policy and card terminations. Holds Agency’s highest transaction / monthly purchase limit to use in case of emergencies. Liaison to Purchasing Department staff and auditors. Procurement Office Hour: Hosts a monthly overview with Q&A session via WebEx for Agency staff which explains the Department / County procurement process. Procurement: Facilitates Agency procurement of goods and services including coordination with staff to obtain essential purchasing details and required quotes, entering requisitions into the County Workday financial system, monitoring the progress of requisitions, troubleshooting procurement issues, etc. Communicates with the Purchasing Department (Buyers), Equipment Operations Maintenance (EOM), VOM and OBF on behalf of the Agency. Special Projects: As required / requested. Supervision: Provides daily guidance to the Account Clerk II role including (a) accounts payable, (b) assets validation, (c) copy machines, digital duplicators and office supplies, (d) Nextraq GPS vehicle fleet reporting, (e) Workday reviewer / approver for Staff Mileage & Parking Expenditure Reimbursements (f) Workday reviewer / approver for P-Card transaction validations, and (g) other duties as requested. Supplier Contracts: Collaborates with the Office of Budget and Finance (OBF) and Department of Purchasing to prepare bids for commodities and services needed by the Agency (i.e. Portable Toilets, Food Services, Field & Turf Paint, etc.). Drafts the Agency requirements and works with the Purchasing Department on edits to the official bid documents. Represents the Agency at pre-bid conferences. Participates in the vendor evaluation and selection process. Creates Council Action Request Form (CARF), guides it through the appropriate channels into completion. Once awarded, establishes a relationship with the supplier to manage invoicing, coordinate commodity adjustments if required, deliveries, etc. Examples of Other Duties May supervise clerical or support personnel. May represent the department at meetings or on committees. Performs other related duties as required. NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed. Training and Experience Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, economics, or a related field. Experience involving the analysis and evaluation of budgets, systems, policies and procedures, organizations, and programs may be substituted on a year-for-year basis up to a maximum of four years for the required education. Knowledge, Skills and Abilities (Entry Level) Knowledge of the principles and practices of public and business administration Knowledge of current office practices, procedures, and systems Knowledge of English grammar and usage Knowledge of the principles and practices of budgeting and statistical data analysis Skill in the use of personal computers and office software packages Ability to communicate effectively in written and oral forms Ability to establish and maintain effective working relationships with others Ability to understand and apply Baltimore County and departmental rules, regulations, policies and procedures Ability to research, analyze, and report on a variety of management issues Ability to formulate, execute, and control budgets Ability to perform statistical analysis of data Ability to administer grants and contracts Knowledge, Skills and Abilities (Full Performance) Knowledge of County and departmental rules, regulations, policies, and procedures Knowledge of County budgetary and purchasing processes, procedures, and methods Skill in researching, analyzing, and reporting on a variety of management issues Skill in formulating, executing, and controlling budgets Skill in performing statistical analysis of data Skill in administering grants and contracts Proof of Licenses, Certifications and Education Applicants are required to submit proof of professional licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Failure to submit proof of professional Licenses, Certifications and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application. Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. ( www.WES.org ) Mail or deliver documents to: ATTN: Management Analyst I - Rec and Parks Office of Human Resources Baltimore County Government 308 Allegheny Ave. Towson, MD 21204 You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable. EXAMINATION PROCEDURE Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes. Physical and Environmental Conditions The work of this classification is essentially sedentary. Some positions may involve occasional travel between work sites. Employment Background Investigation Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks. #J-18808-Ljbffr