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Child Care Subsidy Administrator

4 months ago

Peabody, United States Eau Claire YMCA Full time

- Child Care Subsidy Administrator

Location Job Description The YMCA of Metro North has a long history of providing many communities throughout the Northern suburbs of Boston with outstanding programs and services for youth, adults and families. Serving the communities of Lynn, Peabody, Saugus, Melrose, Nahant, Revere, Lynnfield and Stoneham. As one of Massachusetts leading nonprofits, we are committed to strengthening communities by improving health, empowering youth, and activating people for good. Every day, the YMCA of Metro North welcomes and connects thousands of men, women and children to ensure that everyone, regardless of age, income or background, has access to its programs and services. For more than 165 years, the YMCA has been creating communities of caring individuals who are committed to assuring that everyone is reaching his or her fullest potential.

Under the guidance and supervision of the Senior Finance Director, this position oversees and maintains all state subsidized childcare contracts and billing records for the YMCA of Metro North. The primary responsibilities of this position are the filling and maintaining of state awarded childcare contracts and vouchers for maximum enrollment as well as ensuring compliance with all state and federal regulations as they relate to the state childcare contracts and vouchers. This position is our association representative to all parents and families who currently qualify for a state childcare subsidy, are inquiring about a state childcare subsidy, and those who previously qualified for a state childcare subsidy.

Qualifications Associate degree preferred.

Two or more years related business management or office management experience preferred.

Bilingual, Spanish speaking preferred

Knowledge and use of CCFA and Kinderwait software systems preferred.

Proficiency in Microsoft Office Suite.

Ability to develop and use spreadsheets and standard business software systems.

**SKILLS:**

Excellent organizational skills, detailed oriented, accuracy, critical thinking, ability to work on multiple projects simultaneously, ability to effectively communicate, tactical and strategic thinking, understand the relationship of the general public to the association.

Develop a thorough understanding, and keep up to date, on all Early Education & Care (EEC) Policies and Regulations pertaining to all aspects of childcare subsidies. Will need to have a complete understanding of EECs Financial Assistance Policy Guide and Financial Assistance Procedures Manual. Develop a thorough understanding, and keep up to date, on the knowledge and use of CCFA and Kinderwait software systems. Maintain accurate records/files for each contracted slot/voucher, meeting all documentation requirements for EEC financial assistance. Cause-Driven Leadership Competencies

* *Mission Advancement* *:* Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

* *Collaboration* *:* Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

* *Operational Effectiveness* *:* Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

* *Personal Growth* *:* Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.