Sr Administrative Specialist

4 weeks ago

Philadelphia, Pennsylvania, United States Temple University Full time
Temple University's Beasley School of Law is searching for a Sr Administrative Specialist.

Salary Grade : T24

Learn more about the "T" salary structure: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Job Summary:
The Senior Administration Specialist is at Temple University's Beasley School of Law. The Temple University Beasley School of Law is a top-ranked Law School whose mission is to advance excellence in and access to teaching, scholarship, and service. The Law School's Finance and Administration team supports the Law School's mission by providing fiscal oversight, budget management, personnel, and human resource management, coordination of grant pre-award and post-award submissions, approving and submitting invoices for payment, student worker payroll reconciliation, and manage Law School student events.

Reporting to the Senior Business Manager, the Senior Administrative Specialist requires effective communication skills, customer service orientation, and organization and will support the Law School's Finance and Administrative Department. Under the direction of the Senior Business Manager, this position will handle a variety of financial and administrative duties including, but not limited to, processing student payroll, supporting the onboarding process for new staff and faculty, handling general administration duties such as inquiries, completion of various forms (for HR, in compliance with TU policies, e.g.), processing AP invoices and non-staff travel reimbursements, supporting Legal Assistants for travel arrangements, student organization event support, and other duties as assigned. In addition, this person will serve as a backup to assist with grant pre-award activities. .

Required Education & Experience:
  • Three (3) years of directly related experience in handling administrative functions, including
  • Must know Microsoft Office.
  • Handled confidential information
  • Managed time-sensitive deliverables.
  • Demonstrated customer service experience.
  • Able to assist a group of individuals with various inquiries and requests.
  • Ability to learn new technology.
  • Strong organizational skills.
Preferred:

•Experience in higher education.

Required Skills and Abilities:

•Must be organized, self-directed, detail-oriented, and able to work independently.

•Strong ability to communicate clearly and effectively.

•Strong customer service oriented and completes tasks in a timely manner.

•Must be proficient with applications such as Microsoft Office and adapt to new technology.

•Ability to handle sensitive and confidential information.

•Ability to manage time-sensitive deliverables.

•Demonstrated customer service experience.

•Able to assist a group of individuals with various inquiries and requests.

•Ability to learn new technology.

•Strong organizational skills.

Required Background Checks/Clearances:

Handle Purchasing Cards, Cash, Checks, Credit Cards, and/or manage financial transactions.

Access to Confidential/Personal Identifiable Information (PII).

This position Hybrid

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

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