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Accounting Technician

2 months ago

Bellingham, United States City of Bellingham Full time

The

Bellingham Police Department

is seeking a dedicated and detail-oriented Police Accounting Technician to join our team. If you have a passion for public service and experience in accounting, we invite you to apply.

This position performs a variety of bookkeeping and financial record-keeping duties for the Police Department. Under the oversight of the Police Administrative Coordinator, maintains financial data related to grants and funds, including the preparation of quarterly and annual reports required for State and federal grants. Responsibilities include preparing requisitions, assisting with compiling the department budget under the direction of administrative staff, maintaining time sheets and other payroll records, and maintaining computerized accounting records for the Police Department. This position also provides backup clerical duties for the Police Administrative Coordinator.

Please note: If you are interested in any other Accounting Technician position within the City, you will also need to apply to the Accounting Technician posting before it closes.

This position will start at Step 1 ($25.96/hour). Employees receive step increases annually in accordance with the

Guild of Pacific Northwest Employees, Local 1937 Collective Bargaining Agreement

and City policy. The full hourly range for this position is $25.96 - $31.90. For internal candidates, placement within the range is based on City Pay Placement Procedures.

City of Bellingham employees receive medical, dental, and vision insurance as well as life insurance and long-term disability. Additional benefits include flexible spending accounts, a medical insurance opt-out program, and access to our employee assistance program. All eligible City employees are enrolled in a

Washington State Department of Retirement Systems

pension plan. Additionally, employees may elect to participate in the City’s 457 deferred compensation retirement savings plan.

Employees will receive 12 paid holidays in addition to one paid floating holiday each year. Employees accrue 8 hours total of contract and state sick leave per month in accordance with the collective bargaining agreement and Washington State Law. At the time of hire, employees will accrue 7.33 hours of vacation per month. Vacation accruals increase based on years of service. Leave accruals are based on 1.0 FTE; accruals are pro-rated if part-time and require the employee to be in paid status at least 120 hours/month.

For additional information regarding benefits and compensation, please visit the following: Labor Agreements, Pay Schedules and E-Team Employee Handbook - City of Bellingham (cob.org) Employment Benefits - City of Bellingham (cob.org) Closing Date/Time: Fri. 8/9/24 4:30 PM Pacific Time

ESSENTIAL FUNCTIONS OF THE JOB:

Prepares and processes departmental purchase requisitions: receives requests from staff for equipment and supplies; allocates and codes items to appropriate program; verifies totals on invoices and performs data entry; maintains related records. Assists in preparation of the annual budget under the direction of administrative staff. Gathers information needed by staff to make projections for the upcoming year from records and other in-house sources. Compiles, categorizes, codes, and verifies planned expenditures. Monitors and maintains budget records: records all expenditures; reconciles Program Budget Report with monthly payments; processes budget transfers, changes, and journal entries. Maintains and processes departmental payroll records: receives, reviews, codes, totals, and corrects errors in monthly time sheets; maintains compensatory time records and calculates overtime pay when appropriate; maintains records of individual employee step increases, longevity pay, promotions, special duty pay, etc. Maintains records of and processes appropriate forms for travel claims, clothing allowance reimbursement, gasoline usage, and other departmental expenditures. Reviews fit-for-jail bills to determine department responsibility for payment. Maintains revenue accounts for incoming monies in payment of licenses and other services provided by Records Bureau. Processes related forms. Sends checks to federal or state agencies as appropriate. Coordinates billing, receipting, and updating of account records. Reviews accounts receivable for delinquencies and initiates proceedings to meet legal requirements. Compiles and maintains data to be used in accordance with grant requirements. Prepares quarterly and annual reports required by State and federal agencies for grants and audits. Computes costs of special services provided by officers or Communications Center to businesses or other organizations; prepares and mails billings; monitors receipt of funds and maintains appropriate records. Reviews financial recordkeeping systems to recommend expedient improvements in accounting procedures. Assists accounting staff by providing information on detailed procedures or accounts. Prepares adjusted journal entry information for accounting staff.

ADDITIONAL WORK PERFORMED:

Performs clerical tasks in the absence of the Police Administrative Coordinator. Assists with review of new software and advises supervisor of possible applications. As assigned, performs other duties within the scope of the classification. Performs related duties as assigned.

WORKING ENVIRONMENT:

Work is performed in a low-risk office environment and requires sitting and using a computer terminal or telephone for extended periods of time. Employees will be regularly exposed to weapons and may occasionally be exposed to disturbing or sensitive dialogue, materials, or photographs.

Physical ability to perform the essential functions of the job including: Frequently operate a computer and read a computer screen or typewritten page; Frequently communicate verbally; Move between work sites; Occasionally transport objects weighing up to twenty-five (25) pounds.

MINIMUM REQUIREMENTS:

One year of college or vocational courses in accounting, business, or a related area. Two years of progressively responsible computerized bookkeeping and financial record-keeping experience with a business or public entity required. Keyboarding skills at 40 wpm NET required. Proficient use of computer accounting systems, spreadsheet applications, and word processing required. Experience utilizing BARS accounting systems preferred. A combination of experience and education which provides the applicant with the knowledge, skills, and abilities required to perform the essential functions of the job will be considered. Employment contingent upon passing a criminal convictions check, background investigation, polygraph examination, and fingerprinting. Subject to re-check every five years. **You are encouraged to print a copy of this job announcement for your reference as the process moves along**

Please ensure your application is complete and all required information has been provided. Standard completeness means all application fields (contact information, personal information, education, work experience, references, and required supplemental questions). Provide as much detail as you believe will fully describe your experience and training.

Application Review Process:

Minimum Qualifications: Applicants must provide specific, detailed information so an initial determination can be made regarding your level of qualifications for this position. Applicant status will be updated on or around

August 12, 2024. All applicants that meet the minimum qualifications will be invited to participate in an Oral Board Interview, tentatively scheduled for

the week of August 19, 2024 . Applicants will be notified via email of Final Scores & Ranks. The final ranking of the register will be based on total scores for the following: Oral Board Interview (100%). Candidates must obtain a minimum passing score of 60% on the Oral Board Interview to continue in the selection process. Final candidates will be referred to the department for additional examination, assessment, or test.

This recruitment process will create a Civil Service eligibility register that will be used to fill current and future vacancies as they become available.

There is currently 1 full-time vacancy with the Bellingham Police Department.

This position is represented by a union.

If you wish to claim Veterans’ Preference Points, please complete the

Veterans Scoring Criteria Declaration Form

and upload it to your application with your DD214.

Please Note: Candidates will receive updates regarding application status via email. Please be sure to check your email frequently, including your spam folders for messages filtered by your email providers.

Equal Opportunity: Our environment is characterized by respect for cultural backgrounds, belief systems, and ethnic diversity. The City of Bellingham is an Equal Opportunity Employer and values diversity in its workforce. We do not make decisions on the basis of an individual's race, religion, creed, color, national origin, sex, marital status, age (40+), disability, retaliation, sexual orientation or gender identity, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault, and stalking, use of a trained dog guide or service animal by a person with a disability, or any other basis prohibited by local, state, or federal law. All are encouraged to apply for employment.

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