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Administrative Assistant

3 months ago

Houston, United States Strategic Staffing Solutions Full time
Job Title: Administrative Assistant

Duration: 6 Month contract

Location: Houston, TX(On-Site)

Industry: Financial Industry

Overview:

The duties of the role include:

Coordinating and scheduling of meetings and conference calls across multiple time zones

Managing high volume of phone calls and emails, relaying information in a timely and accurate manner

Calendar management for bankers (Associate level+)

Coordinating room bookings for internal/external meetings and VCs across multiple locations

Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings

Car bookings

Expense processing and timely expense management

Invoice processing

Taking on ad hoc tasks while maintaining workflow

Supporting teams in day to day issues, needs and queries

Providing phone / holiday coverage for colleagues

Skills:

Excellent Microsoft Word, Excel and Outlook skills

Able to manage competing time-sensitive priorities and tasks

Demonstrates dependability and high attention to detail along with the ability to multi-task

Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels

Comfortable working with people at all organizational levels, internally and externally

Must be a team player that works well under pressure within a changing environment

Flexible and adaptable to work and support across multiple teams

Be resourceful and able to use own initiative in solving issues

Proactive attitude when managing diaries

Discretion to deal with confidential business matters

Friendly, polite and approachable with a can do attitude

Zero to one years of experience

Hours of Work:

Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.

Education: Bachelor's Degree Preferred

H.S Diploma

Job ID: JOB-237292
Publish Date: 19 Aug 2024