Administrative Assistant

3 weeks ago


Houston, United States Augustine Talent Group Full time

ATG is looking for an Administrative Assistant. Our client is a private investment firm founded in 2001 that specializes in exclusive access to unique alternative investments.



Administrative Assistant to the Managing Director (“MD”)

The Administrative Assistant will handle the tactical components associated with the MD allowing the MD to focus on higher-level strategic items.


Responsibilities:

  • Managing the MD’s Outlook calendar, prioritizing key outcomes based on urgency and importance
  • Coordinating schedules with internal and external parties, including meeting details, and facilitating invites
  • Setting up for meetings, in-person and otherwise, and facilitating any necessary actions following said meetings
  • Ensuring meeting materials needed for the MD to prepare are provided in advance, whenever possible
  • Planning for and coordinating travel involving the MD, including commercial airfare, hotels, transportation, meals, and meetings.
  • Completing expense reports and managing receipts and other housekeeping filings as necessary


Requirements:

  • At least 5 years serving as an Administrative Assistant, Personal Assistant, or similar role
  • Experience with Asana, Smartsheet, Salesforce, or other project management software is strongly preferred
  • Exceptional organizational and written communication skills and exacting attention to detail
  • Constant focus on planning ahead and for the “what if” factor
  • Team player with a strong work ethic
  • Ability to work in a fast-paced environment under strict deadlines, and to learn quickly/ adapt on the job
  • Strong technology skills with proficiency in Microsoft Office, particularly Outlook, as well as Word and Excel


Compensation Structure:

  • Base salary will be commensurate with experience
  • Bonus opportunity will be tied to effectiveness measured by a periodic goal-setting process, with the amount of opportunity depending on value added to the firm and firm profitability


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