School Receptionist and Office Assistant

1 month ago

Nashville, United States University School of Nashville Full time
Job Details

Level
Entry

Job Location
University School of Nashville - Nashville, TN

Position Type
Full Time

Education Level
High School

Job Category
Admin - Clerical

University School of Nashville

School Receptionist and Office Assistant

Immediately

University School of Nashville seeks a welcoming and organized professional for the position of School Receptionist and Office Assistantat this highly respected K-12 independent school. This position serves as the primary point of contact for all visitors to the campus, ensures telephone calls to the school are answered and provides a wide range of administrative support to the Director's Office, the Business Office, and the USN community. Office hours are 7:30 am - 4:30 pm, Monday - Friday. This position is full-time, 12-months, and benefit-eligible.

Responsibilities
  • Foster a welcoming environment in which to greet all who enter USN's lobby, including all members of the USN community and visitors to campus. Greet visitors, screen reason for visit, sign-in to Raptor system, provide appropriate directions and guest wifi passes, as needed.
  • Ensure calls to the main school telephone are always answered during business hours and activate appropriate off-hours outgoing school voicemail message (i.e. weather) as needed. Maintain and update USN's voicemail message to reflect current school information (including hours, vacation, weather, etc.)
  • Maintain Main-Office email account. Check and respond to any general inquiry emails, as well as direct emails to the Receptionist.
  • Learn and support all emergency procedures including alarm protocols
  • Send emails and move non-valuable items to the middle school lost and found cubbies at the end of each day.
  • Maintain lobby area and supervise outgoing UPS and FedEx packages and provide assistance to USN community members needing to schedule a pick-up.
  • Provide administrative support to the Director's Office and the Business Office, including scanning and uploading PCard receipts, student health room records and accident reports, and other assignments as needed.
  • Review school calendar daily and be aware of events and their location on campus.
  • Contact Athletic Directors in times of inclement weather regarding practice/game cancellations.
  • Perform other duties as determined by the Director and/or his Assistant.
Education and Experience:
  • High School Diploma or equivalent
  • Prior receptionist experience preferred, but not required
Skills and Abilities:
  • Be a dependable and organized professional; work with integrity, enthusiasm, and a positive attitude; and maintain confidentiality
  • Demonstrate strong computer skills and be proficient in MS Word and Excel
  • Possess good oral and written communication skills
  • Work productively and demonstrate initiative when unsupervised
  • Be eager to learn, able to adapt to change, and committed to one's own professional growth
  • Work collaboratively with colleagues and other members of the USN community


In order to complete the application process, please be prepared to upload your resume and cover letter as part of the following online application.

The School

University School of Nashville is an independent, non-sectarian, co-educational day school with enrollment of over 1,000 students in kindergarten through twelfth grade. In 1915, the George Peabody College for Teachers opened Peabody Demonstration School, USN's predecessor, which earned acclaim for its curriculum and faculty. In 1974, Peabody College announced plans to close PDS, and a group of parents, alumni, students, and teachers reconstituted and re-chartered the school as University School of Nashville.

USN's midtown location adjacent to Vanderbilt University and its Peabody College for Teachers reminds us each day of our beginnings over 108 years ago in the demonstration school culture of innovation and educational best practices. It's a vibrant educational community for both students and teachers in the midst of a dynamic city.

In the USN community, students expect much of each other, and faculty benefit from that high standard. We seek educators who are enthusiastic about their own learning to complement their work and we offer many opportunities for professional growth. USN is committed to creating an institutional environment that mirrors the cultural and ethnic composition of greater Nashville. USN encourages a diverse applicant pool and provides equal employment opportunities for employees and job applicants.

  • Administrative Assistant/Receptionist

    4 months ago

    Nashville, United States ResourceMFG Full time

    summary Administrative Assistant/Front Desk Receptionist Job Summary: The Administrative Assistant is responsible for ensuring the efficient and organized operation of the office by performing administrative support, managing office resources, and assisting with various tasks and projects to help the office run smoothly. Duties/Responsibilities: Gather...

  • Receptionist / Admin Assistant

    5 months ago

    Nashville, United States Paz Tax Llc Full time

    Job DescriptionJob DescriptionWe are looking for a full-time receptionist! As a receptionist, you will be the first point of contact for our company. You should be capable of greeting clients and visitors with a friendly demeanor in person and over the phone. You should have great customer service skills and be able to deal with client inquiries in a timely...

  • Receptionist

    4 weeks ago

    Nashville, United States ABM Industries Full time

    Job Description Pay: $16.25/Hour US Dollars The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data. Shift: Mon-Fri 8:00am-5:00pm Benefit Information: ABM offers a comprehensive benefits package. For information...

  • Receptionist

    2 months ago

    Nashville, United States Calvetti Ferguson Full time

    The Receptionist is an Administrative position responsible for maintaining the front desk at our Nashville location. As the Receptionist, you will be the first point of contact for our company, you will welcome guests, properly screen all calls, and maintain the reception and common areas. Candidates should have a pleasant, warm and welcoming personality....

  • Receptionist Administrative Assistant

    2 months ago

    Nashville, United States Smith Sholar Milliken PLLC Full time

    Job DescriptionJob Description Receptionist - Administrative AssistantMust be able to work independently and maintain professionalism in a high volume and fast paced real estate law firm. Experience is a plus, but not required. Pay depends on experience. Must be able to pass a background check and credit check. Duties include but not limited to the...

  • Office Assistant

    1 month ago

    Nashville, United States Cumberland Trust Full time

    Cumberland Trust was founded on the idea of doing things differently in the trust world. This applies to how we treat our clients in a personalized fashion, and it applies to how we interact with each other. Our employees are our greatest asset, and we continually strive to ensure each person has an experience that provides personal fulfillment and...

  • Office Assistant

    1 month ago

    Nashville, United States Cumberland Trust Full time

    Cumberland Trust was founded on the idea of doing things differently in the trust world. This applies to how we treat our clients in a personalized fashion, and it applies to how we interact with each other. Our employees are our greatest asset, and we continually strive to ensure each person has an experience that provides personal fulfillment and...

  • Receptionist Administrative Assistant

    3 months ago

    Nashville, United States Triton Stone Group Full time

    Job DescriptionJob DescriptionWe are currently seeking a receptionist to join our team!Job Responsibilities:Answer internal and external calls in a professional, friendly manner, using a multi-phone system, and directs calls to appropriate departments.Greet customers, vendors and other visitorsInput client details into Customer Record Management SystemPlan &...

  • Receptionist

    2 weeks ago

    Nashville, United States Cumberland Heights Foundation, Inc. Full time

    Job Type Full-time Description We are looking for you! Do you want to be a part of the team that transforms lives? Cumberland Heights is more than a campus on 177 acres, it's a community. Our mission is providing the highest quality care possible for persons and families who are at risk for or who are suffering from the disease of chemical dependency....

  • Receptionist

    4 days ago

    Nashville, United States Career Group Full time

    Leading Music Company | Temp-to-hire Receptionist | $20.50/hour | Onsite in Nashville, TNA Leading Music Company is seeking a Facilities Supervisor to join their team! In this exciting opportunity, you’ll play a vital role in being the welcoming face pf a dynamic space in the music industry in Nashville!This is a temporary role with the potential to go...

  • Receptionist

    2 weeks ago

    Nashville, United States Cumberland Heights Foundation, Inc. Full time

    Job DescriptionJob DescriptionDescription:We are looking for you! Do you want to be a part of the team that transforms lives? Cumberland Heights is more than a campus on 177 acres, it’s a community. Our mission is providing the highest quality care possible for persons and families who are at risk for or who are suffering from the disease of chemical...

  • Receptionist and Administrative Coordinator

    3 days ago

    Nashville, Tennessee, United States Longwood University Full time

    Why Join Our Team:At Longwood University, we pride ourselves on being a dynamic organization dedicated to guiding individuals through their educational journey. Our team is close-knit and focused on providing exceptional service, and we are seeking a friendly and proactive administrator to support our operations.Key Responsibilities of the Receptionist and...

  • Receptionist Concierge

    2 weeks ago

    Nashville, United States Belmont Village Full time

    Join the Front Desk Team ON-CALL/ Shift Varies Morning/ Evenings with weekends Pay rate: $15.50/ HR Support Seniors in their requests Receive packages, guests and phone calls Schedule transportation WHAT ARE THE QUALIFICATIONS? High School diploma or Receptionist, Concierge, Administrative

  • Receptionist

    1 month ago

    Nashville, United States ABM Industries Full time

    ABM Industries - 2601 BRANSFORD AVE [Administrative Assistant / Secretary] As a Receptionist at ABM Industries, you'll: Answer telephone, screen and direct calls; Take and relay messages; Provide information to callers; Greet persons entering organization and direct persons to correct destination; Deal with inquiries from the public and customers; Prepare...

  • Receptionist - State Farm Agent Team Member

    4 weeks ago

    Nashville, United States Abe Barwegen - State Farm Agent Full time

    Job DescriptionJob DescriptionCompany Overview: Abe Barwegen - State Farm Agent, a dynamic and forward-thinking player in the insurance industry, is actively seeking energetic and customer-focused individuals to join our team as Receptionist - State Farm Agent Team Member. If you're a tech-savvy, people-oriented individual with a passion for making a...

  • Office Operations Coordinator

    1 week ago

    Nashville, Tennessee, United States ABM Industries Full time

    Job Overview Compensation: $16.25 per hour The compensation mentioned reflects the hourly rate for this role. Actual offers may differ based on the candidate's experience, skills, and geographical factors. Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM Benefits: ABM provides a comprehensive benefits package. For details regarding ABM's benefits, please...

  • LN Concerts, Receptionist>

    2 months ago

    Nashville, United States Live Nation Entertainment Full time

    Live Nation Entertainment - JobID: JR-71815 [Office Clerk] As a Receptionist at Live Nation, you'll: Answer, screen and transfer inbound phone calls; Receive and direct visitors and clients; Perform general clerical duties including photocopying, scanning and mailing; Handle requests for information and data, including internet research; Resolve...

  • Receptionist

    4 weeks ago

    Nashville, United States Dialysis Clinic, Inc. Full time

    Overview Founded in 1971, Dialysis Clinic, Inc. (DCI) remains the nation’s largest non-profit dialysis provider. With a team of approximately 5,000 talented and caring employees serving across the United States, DCI provides care to nearly 15,000 patients on dialysis and 3,500 patients with chronic kidney disease. We offer a variety of services...

  • Administrative Receptionist

    1 week ago

    Nashville, Tennessee, United States Dialysis Clinic, Inc. Full time

    Position OverviewDialysis Clinic, Inc. (DCI), established in 1971, is the largest non-profit dialysis provider in the United States. With a dedicated workforce of around 5,000 employees, we deliver exceptional care to nearly 15,000 dialysis patients and 3,500 individuals with chronic kidney disease. Our services encompass in-center hemodialysis, home...

  • Automotive - Receptionist

    3 months ago

    Nashville, United States Lexus of Nashville Full time

    Lexus of Nashville is looking for a full-time Receptionist to join our team. To be successful in this position, the candidate must be able to multitask. Candidate must also be able to adhere to a schedule. PAY RATE $15/HR, $16 AFTER 90 DAYS PAID WEEKLY HOURS 7 a.m.-4 p.m., MONDAY-FRIDAY BENEFITS: Health and dental insurance Closed every Sunday and all major...