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School Receptionist and Office Assistant
1 month ago
Level
Entry
Job Location
University School of Nashville - Nashville, TN
Position Type
Full Time
Education Level
High School
Job Category
Admin - Clerical
University School of Nashville
School Receptionist and Office Assistant
Immediately
University School of Nashville seeks a welcoming and organized professional for the position of School Receptionist and Office Assistantat this highly respected K-12 independent school. This position serves as the primary point of contact for all visitors to the campus, ensures telephone calls to the school are answered and provides a wide range of administrative support to the Director's Office, the Business Office, and the USN community. Office hours are 7:30 am - 4:30 pm, Monday - Friday. This position is full-time, 12-months, and benefit-eligible.
Responsibilities
- Foster a welcoming environment in which to greet all who enter USN's lobby, including all members of the USN community and visitors to campus. Greet visitors, screen reason for visit, sign-in to Raptor system, provide appropriate directions and guest wifi passes, as needed.
- Ensure calls to the main school telephone are always answered during business hours and activate appropriate off-hours outgoing school voicemail message (i.e. weather) as needed. Maintain and update USN's voicemail message to reflect current school information (including hours, vacation, weather, etc.)
- Maintain Main-Office email account. Check and respond to any general inquiry emails, as well as direct emails to the Receptionist.
- Learn and support all emergency procedures including alarm protocols
- Send emails and move non-valuable items to the middle school lost and found cubbies at the end of each day.
- Maintain lobby area and supervise outgoing UPS and FedEx packages and provide assistance to USN community members needing to schedule a pick-up.
- Provide administrative support to the Director's Office and the Business Office, including scanning and uploading PCard receipts, student health room records and accident reports, and other assignments as needed.
- Review school calendar daily and be aware of events and their location on campus.
- Contact Athletic Directors in times of inclement weather regarding practice/game cancellations.
- Perform other duties as determined by the Director and/or his Assistant.
- High School Diploma or equivalent
- Prior receptionist experience preferred, but not required
- Be a dependable and organized professional; work with integrity, enthusiasm, and a positive attitude; and maintain confidentiality
- Demonstrate strong computer skills and be proficient in MS Word and Excel
- Possess good oral and written communication skills
- Work productively and demonstrate initiative when unsupervised
- Be eager to learn, able to adapt to change, and committed to one's own professional growth
- Work collaboratively with colleagues and other members of the USN community
In order to complete the application process, please be prepared to upload your resume and cover letter as part of the following online application.
The School
University School of Nashville is an independent, non-sectarian, co-educational day school with enrollment of over 1,000 students in kindergarten through twelfth grade. In 1915, the George Peabody College for Teachers opened Peabody Demonstration School, USN's predecessor, which earned acclaim for its curriculum and faculty. In 1974, Peabody College announced plans to close PDS, and a group of parents, alumni, students, and teachers reconstituted and re-chartered the school as University School of Nashville.
USN's midtown location adjacent to Vanderbilt University and its Peabody College for Teachers reminds us each day of our beginnings over 108 years ago in the demonstration school culture of innovation and educational best practices. It's a vibrant educational community for both students and teachers in the midst of a dynamic city.
In the USN community, students expect much of each other, and faculty benefit from that high standard. We seek educators who are enthusiastic about their own learning to complement their work and we offer many opportunities for professional growth. USN is committed to creating an institutional environment that mirrors the cultural and ethnic composition of greater Nashville. USN encourages a diverse applicant pool and provides equal employment opportunities for employees and job applicants.
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