Receptionist / Admin Assistant

4 weeks ago

Phoenix, United States SS. Simon and Jude Roman Catholic Cathedral Phoenix Full time

Job Type

Full-time

Description

About Us:
SS. Simon & Jude Cathedral Parish and School is a vibrant community, full of authentically Christ-centered individuals and families. We nurture a culture of selfless service which is evident in our various ministries that serve our community and neighborhood. Most of our Parish and School staff have worked here for many years.

Position:
We are seeking a dedicated and proactive individual to join our team as a Parish Receptionist/Admin Assistant. The Parish Receptionist serves as the first point of contact for parishioners and visitors and plays a crucial role in creating a positive and welcoming atmosphere. This role involves handling front-office operations and performing various administrative tasks to support the parish's priests and back-office staff.

Full Time Monday-Friday 8:30 am - 4:30 pm are the ideal hours

Key Responsibilities:

  • Welcome visitors and parishioners, identify their needs, and provide information and assistance to meet them or direct them to the appropriate staff member or office.
  • Answers and directs phone calls, providing them information or assistance; refers calls to appropriate office; maintains record of telephone messages and directs to appropriate staff person.
  • Registers new parishioners and maintains accurate parishioner information in the parish database. Helps maintain parish records and manages various database forms and processes.
  • Calls and emails Parishioners as needed to verify demographic information. Helps Parishioners with setting up or modifying their online contributions. Data entry as needed for administration.
  • Establishes and maintains sacramental forms and records; maintains a parish record of all sacraments administered by parish clergy; responds to requests for verification of sacraments received; reports reception of sacraments to other parishes as necessary.
  • Orders all office supplies and maintains office machines; schedules maintenance services, coordinates service calls/repairs, and orders supplies through vendor.
  • Enters weekly cash and check contributions into parishioners' profiles and checks the money counters totals with database totals. Processes checks and completes remote deposits. Types thank you letters for special contributions as needed.
  • Coordinates incoming and outgoing mail; sorts and distributes incoming mail; stamps outgoing mail and distributes costs to appropriate departments. Assists with any special parish-wide mailings.
  • Makes copies for back-office staff if requested. Maintains organized and stocked copy room.
  • Safe Environment Coordinator: maintains our site's CMG profiles are up to date, helps volunteers with their yearly certification, ensures that all volunteers are Safe Environment Certified, provides updated volunteer lists to staff liaisons, or lead volunteers with updated certification status for each of the groups and attends annual Diocese of Phoenix Safe Environment meeting.
  • Assists priests with schedules, appointments, and calendars as needed.
  • Performs other position-related tasks deemed necessary and/or as assigned by the office manager and administration.
Requirements

Knowledge, Skills, and Abilities:
  • Bilingual: Must be able to communicate clearly and compassionately in both English and Spanish.
  • Excellent interpersonal and communication skills and a pastoral attitude.
  • Good computer and typing skills. Has knowledge of Microsoft Office applications, especially Outlook and Word. Willingness to learn database management system and ongoing learning with database updates, etc.
  • Understands the importance of confidentiality of parish records and conversations.
  • Attention to detail and accurate data entry skills.
  • Self-learner, Problem-solver, and a Team player.


Salary Description

16.00 - $18.00 hourly depending on experience

  • Admin Assistant/Medical Admin Assistant

    3 weeks ago

    Phoenix, United States 22nd Century Technologies Full time

    Job Title: Admin Assistant/Medical Admin Assistant Pay rate: $20.33/hr on w2 without benefits Location: 1740 W Adams St., Suite 4000, Phoenix, AZ, 85007 Duration: 6+ months (possible extension) Hours/Week: 40.00 Hours/WeekRoles and Responsibilities: The Licensing Assistant is responsible for analyzing, reviewing, and evaluating all necessary documentation...

  • Accounts Payable Specialist/Admin

    2 weeks ago

    Phoenix, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a meticulous Accounts Payable Specialist/Admin to be part of our team. The selected candidate will be managing accounts payable, maintaining vendor records, and executing assorted administrative tasks. This role offers a contract to permanent employment opportunity.Responsibilities:• Oversee the accounts...

  • Dental Receptionist

    2 weeks ago

    Phoenix, United States Princess Dental Staffing Full time

    p>Position Summary: Arizona Biltmore Dentistry, a leading dental practice in Phoenix, AZ, is seeking an organized and compassionate Front Desk Receptionist/Patient Intake Coordinator to join our team.  We are committed to providing comprehensive and patient-centered dental care while embracing a holistic approach to oral health. strong> Work under the...

  • Receptionist

    7 days ago

    Phoenix, United States Bethesda Group, LLC Full time

    Job DetailsJob Location 364 Bethesda Gardens Phoenix - Phoenix, AZ Position Type Part Time Education Level High School Job Shift Weekends Job Category Admin - Clerical Description Join our vibrant senior living community family as a dedicated part-time weekend receptionist! We are seeking a compassionate and organized individual to be the warm first...

  • Parish Office Receptionist

    4 weeks ago

    Phoenix, United States SS. Simon and Jude Roman Catholic Cathedral Phoenix Full time

    Job Type Part-time Description We are seeking a dedicated and proactive individual to join our team as a Parish Receptionist/Admin Assistant. Part-Time Mon - Thurs 9 am - 3 pm Fri 9-Noon The Parish Receptionist serves as the first point of contact for parishioners and visitors and plays a crucial role in creating a positive and welcoming atmosphere. This...

  • Dental Receptionist

    2 weeks ago

    Phoenix, United States Princess Dental Staffing Full time

    Position Summary: Arizona Biltmore Dentistry, a leading dental practice in Phoenix, AZ, is seeking an organized and compassionate Front Desk Receptionist/Patient Intake Coordinator to join our team.  We are committed to providing comprehensive and patient-centered dental care while embracing a holistic approach to oral health. If you are passionate about...

  • Dental Receptionist

    1 week ago

    Phoenix, United States Princess Dental Staffing Full time

    Position Summary: Arizona Biltmore Dentistry, a leading dental practice in Phoenix, AZ, is seeking an organized and compassionate Front Desk Receptionist/Patient Intake Coordinator to join our team.  We are committed to providing comprehensive and patient-centered dental care while embracing a holistic approach to oral health. If you are passionate about...

  • Receptionist - Front Desk Coordinator

    4 weeks ago

    Phoenix, Arizona, United States RIVA Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at RIVA Solutions. The successful candidate will be responsible for providing exceptional customer service, managing incoming and outgoing calls, and maintaining a professional and welcoming environment.Key ResponsibilitiesGreets visitors and determines the nature...

  • Customer Service Admin

    1 month ago

    Phoenix, United States ABCO Facility Maintenance Full time

    Customer Service Admin EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. CategoryBusiness Support Description Customer Service...

  • Bilingual Admin

    5 days ago

    Phoenix, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Established in 1981, Rainbow International® offers home restoration, commercial restoration services through over 400 locations worldwide. We are on a mission to improve the lives of not only our customers, but also our employee family members. Rainbow International hires people who set high standards for themselves and want to "Live RICH" with a team that...

  • Receptionist

    1 month ago

    Phoenix, United States American Dental Companies Full time

    Join Our Dynamic Team as a Receptionist!Immediate Opening at Paradise Valley Smiles. Are you passionate about creating a welcoming patient environment and ensuring smooth office operations? We are looking for a dynamic and friendly receptionist to join our team! Key Responsibilities: - Greet patients with a warm smile and assist with check-in and check-out...

  • Customer Service Admin

    1 month ago

    Phoenix, United States ABCO Maintenance Full time

    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Business Support Description Customer Service Admin Remote...

  • Receptionist

    3 weeks ago

    Phoenix, United States Fresh Form Draft Full time

    ReceptionistDepartment: Every Word Code Employment Type: Full Time Location: Phoenix, AZ Compensation: $17.50 - $24.00 / hour DescriptionJob Title: Receptionist Location: Phoenix, AZ Job Type: Full-time We are seeking a professional and friendly Receptionist to be the first point of contact for our organization. The ideal candidate will be responsible for...

  • Front Desk Receptionist

    4 days ago

    Phoenix, United States Citywide Commercial Services Full time

    COMPANY: Citywide Commercial Real Estate ROLE: Front Desk Receptionist Job Opportunity: Receptionist Citywide Commercial Real Estate Phoenix, AZ Are you a people person with exceptional organizational skills? Do you thrive in a fast-paced, professional environment? Citywide Commercial Real Estate, a trusted Phoenix-based real estate firm with a reputation...

  • Front Desk Receptionist

    7 days ago

    Phoenix, United States Citywide Commercial Full time

    COMPANY:        Citywide Commercial Real EstateROLE:                 Front Desk Receptionist Job Opportunity: Receptionist Citywide Commercial Real Estate – Phoenix, AZAre you a people person with exceptional organizational skills? Do you thrive in a fast-paced, professional environment? Citywide Commercial Real Estate, a trusted...

  • Front Desk Receptionist

    6 days ago

    Phoenix, United States Citywide Commercial Full time

    COMPANY:        Citywide Commercial Real EstateROLE:                 Front Desk Receptionist Job Opportunity: Receptionist Citywide Commercial Real Estate – Phoenix, AZAre you a people person with exceptional organizational skills? Do you thrive in a fast-paced, professional environment? Citywide Commercial Real Estate, a trusted...

  • Receptionist (Hospital)

    2 months ago

    Phoenix, United States Banner Rehabilitation Hospital Phoenix Full time

    Overview: Banner Rehabilitation Hospital *A joint venture with Select Medical & Banner Hospital* Phoenix, AZ Receptionist Shift: Monday - Friday 11:00 am -7:30 pm Pay Rate $17.50- $24.00 depending on years of experience Previous Receptionist experience preferred Responsibilities: Position Summary Responsible for screening all incoming visitors and...

  • Escrow Receptionist

    4 weeks ago

    Phoenix, Arizona, United States Driggs Title Agency Full time

    Job Summary:Driggs Title Agency is seeking a highly organized and detail-oriented Receptionist to join our team. As a Receptionist, you will be responsible for providing exceptional customer service, managing daily office operations, and supporting our escrow team.Key Responsibilities:Answer and direct phone calls, greet clients, and manage mail and...

  • Receptionist

    4 days ago

    Phoenix, United States Pima Medical Institute Full time

    A friendly, helpful, and positive person is an excellent match for this opportunity!M-TH 10-7Fri-8-5ESSENTIAL FUNCTIONS Receive telephone calls, determine where to route calls, transfer to appropriate personnel and take messages. Ensure lobby and reception area are presentable. Assist with typing and data entry. Greet visitors and assist them with their...

  • Dental Receptionist

    2 weeks ago

    Phoenix, United States Princess Dental Staffing Full time

    p>Our outstanding dental practice is seeking an exceptional Dental Receptionist / Front Desk for an opportunity to join our dedicated team. We are an Ahwatukee Small Team Dental Office looking for an ambitions, energenic Part Time Front Desk Receptionist Duties Include: Greeting patients at check-in; assist with phone calls, emails, text messages, scheduling...