Front Desk Coordinator

4 days ago

Del Mar, United States California Staffing Corporation Full time

Front Desk Coordinator Our client, a reputable financial services firm, is seeking a Front Desk Coordinator to manage front office operations and ensure a seamless experience for clients, visitors, and internal teams. This role combines high-touch client service with administrative coordination and office support in a professional, fast-paced environment. Key Responsibilities: Serve as the primary point of contact for clients, visitors, and vendors, delivering a professional and welcoming front desk experience Manage a multi-line phone system, including screening, routing, and responding to inquiries Coordinate conference rooms, client meetings, and advisor schedules as needed Oversee front desk operations, ensuring the reception area and shared spaces remain organized and presentable Handle incoming and outgoing mail, packages, and courier services Support office operations by ordering supplies and coordinating with building management and service vendors Provide administrative support to advisors and support staff, including data entry, document preparation, scanning, and filing Assist with client onboarding paperwork and general correspondence Maintain discretion and confidentiality when handling sensitive client and financial information Requirements: 2+ years of experience in a front desk, receptionist, or office coordination role (financial services or professional services preferred) Strong interpersonal, verbal, and written communication skills Proficiency with Microsoft Office (Outlook, Word, Excel) and office systems Excellent organizational and multitasking abilities Professional demeanor with a strong client-service orientation Ability to work independently and collaborate across teams

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