See more Collapse

Personnel and Training Administrator

1 month ago

Hayward, United States Vets Hired Full time

About the job Personnel and Training Administrator (COH)

Description

DEFINITION

To plan, organize, coordinate, and implement the recruiting, testing and training activities of the Police Department by working closely with the Human Resources Department to coordinate the recruitments and exam administration of sworn and non-sworn police personnel; to plan, organize and schedule department trainings and ensure that police personnel have completed mandated trainings; to review and organize worker's compensation claims for the Department; and to provide highly responsible technical support to the Chief of Police.

DISTINGUISHING CHARACTERISTICS

The Administrator level recognizes positions that provide full second-line, direct supervision to employees within a work section and/or assumes substantive and significant programmatic responsibility in a defined area or specialty.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Chief of Police.

Exercises direct supervision over assigned sworn, technical and administrative support personnel.

Essential Duties

Duties may include but are not limited to the following:

Recommend and implement section goals and objectives; establish performance standards and methods for recruitment, selection and training activities of the Police Department; develop and implement policies and procedures.

Plan, develop and oversee the work of staff involved in personnel activities of the Police Department.

Evaluate operations and activities of assigned unit; implement improvements and modifications; prepare various reports on operations and activities.

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for training, materials and staff; monitor and control expenditure.

Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures.

Perform responsible technical and administrative work in support of the City's Police Department's human resource needs by coordinating recruitment efforts with the City's Human Resources Department.

Prepare forms needed to fill vacant positions maintain records of vacant and filled positions.

Prepare draft job announcements for Police Department recruitments; assist in establishing examination reviewing and approving exam procedures and administration; set pass points; assist in the development and modification of Police Department related job specifications; may present to Personnel Commission and/or Council.

Maintain and update confidential files, such as applications, test scores, training certificates and related data.

Provide assistance to applicants, City employees and the general public by answering questions related to the Police Department recruitment exam administration activities.

Coordinate and schedule background investigations; prepare and maintain files pertaining to background investigations; conduct interviews with applicants; coordinate interviews and other human resources activities; prepare final job offers.

Review and summarize documents regarding applicants background check and make recommendations.

Complete, review, and track required worker's compensation claim documents for the Department; work closely with Human Resources Department to ensure required documents are completed.

Plan, oversee and coordinate the return to work of injured employees with Police Department and Human Resources Department.

Review modified duty requests; work closely with department staff to reassign employees released to modified duty; schedule and oversee staff assigned to modified duty; maintain and update modified duty calendar.

Organize and schedule department training activities; work with Training Officer to ensure POST mandated trainings are met; review training materials.

Track, maintain and issue police equipment provided to officers.

Assist in overseeing and planning special department projects and programs, including, but not limited to Peer Support Team, Honor Guard, and Chaplaincy.

Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Follow City policies and procedures.

Performs related duties as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of:

  • Principles and practices of public safety recruitment and selection activities.
  • Basic terminology, laws, rules and regulations related to worker's compensation claims.
  • Organization and functions of a law enforcement agency.
  • Principles and practices of budget development, implementation, and monitoring.
  • Practices and methods of record keeping.
  • Principles and practices of supervision, training and performance evaluation.
  • English usage, spelling, grammar and punctuation.
  • Principles and practices of good customer service.
  • Principles and practices of work safety.
  • Modern office practices, methods and computer applications related to the work.
  • Modern office equipment and procedures including use of a variety of software applications.
  • Principles and practices of research analysis and management.
Ability to:
  • Organize, implement and direct the recruitment, selection and training operations/activities within the Police Department.
  • Interpret and explain pertinent personnel rules and regulations and department policies and procedures.
  • Assist in the development and monitoring of an assigned program budget.
  • Develop and recommend policies and procedures related to assigned operations.
  • Supervise, train and evaluate personnel.
  • Plan, organize, prioritize and coordinate a variety of activities with multiple departments.
  • Review and interpret medical request and modified duty assignments.
  • Prepare and maintain personnel related records, forms and reports.
  • Use discretion and judgment in handling sensitive and confidential information.
  • Interpret, apply and explain City and department policies, procedures, rules and regulations.
  • Communicate clearly and concisely, both orally and in writing.
  • Review and prepare letters, correspondence and reports.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Operate a personal computer, including word processors and other standard software applications.
  • Analyze situations carefully and adopt effective courses of action.


Minimum Qualifications

EXPERIENCE AND EDUCATION

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Three years of management experience in public safety.

Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, public safety, or a related field.

Licenses and Certificates: Possession and maintenance of a valid driver's license may be required.

Supplemental Information

SPECIAL REQUIREMENTS

Essential duties require the mental and/or physical ability to: work in a standard office environment and use standard office equipment and current software; grasp, perform repetitive hand movements and fine coordination to prepare documents and data using a computer keyboard and mouse/trackball; sit for prolonged periods of time; stand, walk, reach, bend and safely lift and move equipment and materials weighing up to 35 pounds; converse by telephone, by email, in person, and be clearly understood; read and comprehend legal, technical and complex documents; interact with the public and all different levels of City staff in an effective and professional manner. Essential functions must be performed with or without reasonable accommodation.

PROBATIONARY PERIOD: One year

We have other current jobs related to this field that you can find below

  • Personnel Commissioner

    3 weeks ago

    Hayward, United States Hayward Unified School District Full time

    **Description**: The Personnel Commission is a public body independent of the school board that is responsible for the administration of a merit system for the selection, retention, and promotion of classified (non-teaching) employees in a public school system. Its fundamental purpose is to ensure that employees are selected, promoted, and retained based on...

  • Personnel Operations Specialist

    2 weeks ago

    Hayward, California, United States Vets Hired Full time

    About the job Personnel Operations Specialist (COH) Description DEFINITIONUnder general direction coordinates the recruiting, testing, hiring, and training activities of the Police Department, working closely with the Human Resources Department to coordinate the recruitments and exam administration of sworn and non-sworn police personnel; coordinates all...

  • Records Administrator

    1 month ago

    Hayward, United States Vets Hired Full time

    About the job Records Administrator (COH) DescriptionDEFINITION Under general direction of the Operations Support Manager, the Records Administrator oversees the Records Bureau operations and implements policies and procedures that will contribute to the overall effectiveness of the Records Bureau operations within the Police Department. DISTINGUISHING...

  • Records Administrator

    4 weeks ago

    Hayward, United States Vets Hired Full time

    About the job Records Administrator (COH) DescriptionDEFINITION Under general direction of the Operations Support Manager, the Records Administrator oversees the Records Bureau operations and implements policies and procedures that will contribute to the overall effectiveness of the Records Bureau operations within the Police Department. DISTINGUISHING...

  • Records Administrator

    4 weeks ago

    Hayward, United States Vets Hired Full time

    About the job Records Administrator (COH) DescriptionDEFINITION Under general direction of the Operations Support Manager, the Records Administrator oversees the Records Bureau operations and implements policies and procedures that will contribute to the overall effectiveness of the Records Bureau operations within the Police Department. DISTINGUISHING...

  • Shipping and Receiving Clerk

    1 day ago

    Hayward, United States Maleko Personnel Full time

    Job DescriptionJob DescriptionWe are seeking a Shipping And Receiving Clerk to become an integral part of our team! You will help coordinate incoming and outgoing shipment activities.Responsibilities:Schedule inbound and outbound freightUnpack, verify, and record incoming merchandise or materialEnsure proper labels and tickets have been applied before...

  • Human Resources/payroll Administrator

    3 weeks ago

    Hayward, United States Daylight Foods Full time

    Job Overview: The HR Payroll Assistant is responsible for the administrative support of day-to-day human resource operations. May assist with payroll functions, including processing, answering employee questions, fixing processing errors, and distributing checks. **DUTIES AND RESPONSIBILITIES**: - Assist with day-to-day operations of the HR functions and...

  • Administrative Services Officer

    2 weeks ago

    Hayward, California, United States Alameda County (CA) Full time

    IntroductionYOU MUST BE AN ALAMEDA COUNTY EMPLOYEE TO APPLYTHIS IS A NEW PROMOTIONAL ASSEMBLED EXAMINATION.The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.Qualified applicants must be currentcounty employees and havecompleted the equivalent of six months of continuous...

  • Recruiter/Staffing Manager

    4 weeks ago

    Hayward, United States Maleko Personnel Full time

    Must have positive attitude and ambition to grow in staffing and recruiting Must be a team player who works well in a collaborate environment Must be highly organized and able to multi-task under constant change MUST have a strong sense of urgency Must have solid decision-making skills with the ability prioritize and work efficiently Be proficient in MS...

  • Maintenance Administrator

    4 weeks ago

    Hayward, United States ABC Technologies (USA Region) Full time

    Job DescriptionJob DescriptionA Maintenance Administrator in a plant that manufactures auto parts plays a crucial role in ensuring the smooth operation of the plant's machinery and equipment. Their primary responsibility is to support the maintenance team in various administrative and organizational tasks, helping to minimize downtime and maintain...

  • Account Compliance Administrator

    2 weeks ago

    Hayward, California, United States BELFOR Group Full time

    Daily Project Updates Contracts and Client Communication (on behalf ofestimators) Billing Preparation KPI and SOP Compliance Estimator Assistance General Administrative Support Cross Trained Support of Alternate Positions The Account Compliance Admin Compliance, Administrator, Account, Accounting

  • Construction Administrator

    4 weeks ago

    Hayward, United States Cal Solar Inc Full time

    Job DescriptionJob DescriptionSalary: $25 - $30/hr.Construction Administration Specialist Supervisor: Construction Administrator Lead Classification: Full-Time, Non-Exempt Summary Description:The Construction Administration Specialist (CAS) is responsible for supporting the Project Management, Construction, and Operations & Maintenance teams through...

  • Administrative Assistant

    3 weeks ago

    Hayward, United States BUSA - BELFOR USA Group, Inc Full time

    **Responsibilities** - Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards - Timely creation of new jobs in JD Edwards as required - Organizing and maintaining an up to date job file for Estimator/General Manager Review - Using JD Edwards and BCS to maintain...

  • Administrative Specialist I

    3 weeks ago

    Hayward, United States Northstar Memorial Group Full time

    NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Chapel of the Chimes Funeral Home in Hayward, CA. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the...

  • Entry Level Training and Operations Manager

    5 days ago

    Hayward, United States NGM Marketing Full time

    Job DescriptionJob DescriptionNext Generation Marketing is looking for a self-driven individual to join our management team to continue facilitating the success we’ve seen within our teams and the consulting services we provide. For our organization to continue witnessing the advancement of our clients, we need the ideal candidate to be developed into a...

  • Director of Nursing

    2 days ago

    Hayward, United States Fair Oaks Full time

    Job Description Job Description Salary: The primary purpose of this job is to plan, develop, and direct the overall operation of the nursing services department in accordance with the current, Federal, State, Local standards, and accrediting organization's guidelines, and regulations that governs the CLHF, and may be directed by the administrator to ensure...

  • Shelter Operations Supervisor

    2 weeks ago

    Hayward, United States City of Hayward Full time

    **Description**: **DEADLINE TO APPLY**:First a**pplication** **r**eview scheduled for July 11, 2024; Open Until Filled** **THE DEPARTMENT**: The Hayward Animal Services Bureau is a division of the Hayward Police Department. The Hayward Animal Services Division provides shelter and field services for the City of Hayward. The Hayward Animal Shelter is open...

  • Trades Supervisor

    4 weeks ago

    Hayward, United States Hayward Unified School District Full time

    **Description**: Under the direction of the Director III of Facilities, Maintenance, Operations and Transportation or other assigned administrator, provide safe and comfortable buildings and utilities to District students and personnel by organizing and overseeing response to building and maintenance needs and emergencies; assure Department personnel have...

  • Director of Nursing

    2 weeks ago

    Hayward, United States Fair Oaks Full time

    The primary purpose of this job is to plan, develop, and direct the overall operation of the nursing services department in accordance with the current, Federal, State, Local standards, and accrediting organization's guidelines, and regulations that governs the CLHF, and may be directed by the administrator to ensure that the highest degree of quality care...

  • Shelter Operations Supervisor

    4 weeks ago

    Hayward, United States Vets Hired Full time

    About the job Shelter Operations Supervisor (COH) DescriptionDEFINITION Under direction of the Animal Services Administrator, assumes supervision of all Animal Services Bureau staff and daily operations, to include front office, volunteers, kennel and field personnel. Provides direct supervision to kennel staff in the areas related to receiving, care,...