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Coordinator, Human Resources

2 months ago

Herndon, United States USTA National Headquarters Full time

Overview:

Job Summary

The USTA Mid-Atlantic Foundation, one of 17 sections of the United States Tennis Association, is seeking a proactive and detail-oriented full-time HR Coordinator to support the HR Manager. This role is pivotal in facilitating daily HR operations, allowing the HR Manager to focus on culture and strategic initiatives.

Responsibilities:

  • Assist in recruitment and onboarding processes, including job postings, scheduling interviews, and conducting orientations.
  • Provide comprehensive administrative support to HR, including digital file maintenance, HRIS entry, and updates to the employee intranet.
  • Act as a primary point of contact for employee inquiries and questions, ensuring timely and accurate responses.
  • Manage and maintain employee background checks, Safesport training, CPR, First Aid, and AED Training requirements.
  • Coordinate employee benefits programs and assist employees with benefit inquiries.
  • Review time cards and bi-weekly payroll processing, ensuring accuracy and compliance.
  • Administer training and development programs, scheduling sessions and tracking participation.
  • Support HR projects and initiatives, such as developing standard operating procedures and diversity programs.
  • Ensure compliance with labor regulations and company policies.
  • Reconcile monthly benefits statements and process invoices through the accounts payable system.
  • Collaborate with the HR Manager to optimize HR processes and practices.
  • Perform other duties as assigned.

MINIMUM QUALIFICATIONS

Education & Certifications:

  • Highschool diploma or GED required.
  • Associates or Bachelors Degree preferred.
  • SHRM-CP or PHR certification is a plus.

Experience:

  • 1-4 years of related experience in an HR administrative support role required.
  • Experience with Google Suite (Gmail, Sheets, Docs, Slides, Drive) preferred.
  • Experience with HRIS systems preferred.

Other Requirements:

  • Ability to handle confidential information with integrity.
  • Must reside in the Mid-Atlantic region (MD, DC, VA, WV).
  • Physical Requirements: Ability to make repetitive motions, sit, stand, walk, and handle objects; lift up to 25 lbs with or without assistance.

What are we looking for?

  • Commitment to the mission and vision of USTA Mid-Atlantic.
  • Proactive, self-motivated individual with strong initiative and follow-through.
  • Collaborative team player who values diversity and inclusion.
  • Excellent organizational skills and ability to meet deadlines amidst competing priorities.
  • Strong research skills and ability to prepare clear, concise reports.
  • Effective communicator who can convey information clearly and compellingly.

HR COORDINATOR FAQS

What is the hiring process?

  • Applications accepted from Wednesday, 7/10/24 to Wednesday, 7/24/24; may be extended based on applicant volume.
  • Virtual screening interviews (30 minutes) will be scheduled based on qualifications.
  • Second virtual interviews (1 hour) with HR Manager and CEO for selected candidates.
  • Final offer by HR Manager; start date contingent on background check results.
  • Expected start date between Monday, 8/19/24 and Monday, 8/26/24.

What is the pay, hours, and benefits for this position?

  • Non-exempt position paying $28.00 - $32.00 per hour, commensurate with experience.
  • Full-time position requires a minimum of 35 hours per week; additional hours may be required.
  • Comprehensive benefits package to include:

GREAT HEALTH INSURANCE & MEDICAL ADVOCACY

  • Choice of 2 Anthem Health Plans: $0 Deductible PPO OR HDHP with HSA
  • Delta Dental & Vision Plan
  • Employer paid STD, LTD, and Life Insurance
  • Voluntary Critical Illness & Accident Plans through Guardian
  • BetterHelp Online Therapy Up to 2 Sessions per month paid for by USTA Mid-Atlantic
  • Calm App Annual subscription paid for by USTA Mid-Atlantic.
  • Employee Assistance Program & Medical Advocacy Program through Lytle

FLEXIBLE WORK ENVIRONMENT & PAID TIME-OFF

  • PTO - Paid time off that can be used for vacation, personal, or sick Accrue up to 22 days per year.
  • Remote Work - Work remotely from anywhere in the Mid-Atlantic section.
  • Holidays -18 days total which includes your Birthday and a week off for Winter Break during the holidays.
  • Volunteer Time Off - 14 hours annually
  • Paid Parental Leave - 6 weeks to bond with your new child.
  • Bereavement - Loss is one of the toughest things you can experience in your lifetime. That is why we offer more time than the average company. We even have bereavement if you lose a pet.

PROFESSIONAL DEVELOPMENT

  • Professional Coaching - Get 6 months of coaching from certified professionals when hired at USTA Mid-Atlantic. Get 2 hours annually thereafter.
  • Tuition & Education Reimbursement - $2,500.00 annually

RETIREMENT & SAVINGS PLANS

  • 401k Plan with Employer Match - We match up to 4% of your compensation when you contribute 5% or more. (100% match on the first 3%, 50% match on the next 4% with a 5% employee deferral.)
  • Healthcare & Dependent Care FSA - Save money on a pre-tax basis to pay for eligible health, dental, vision expenses. Save pre-tax money for eligible dependent care expenses, such as childcare and summer camps. It lowers your taxable income
  • Voluntary College America 529 Plan - Save money on a pre-tax basis for college tuition and other expenses.
  • MetLaw Legal Plan - Get large discounts on many legal services. Unlimited free consultations allowed so you can pick the right lawyer for you.

OTHER PERKS & DISCOUNTS

  • Monthly Cell Phone Reimbursement Up to $50.00 monthly
  • Monthly Health & Wellness Reimbursement - Up to $50.00 Monthly to pay for anything that is health & wellness related.
  • Tennis/Pickleball Activity & Equipment Reimbursement - Up to $500.00 Annually to pay for any tennis or pickleball court fees, league fees, lessons, and equipment. Prorated based on date of hire.
  • Going Cheap Flights - We provide an annual premier subscription on flight discounts so you can take advantage of all the time off
  • YNAB (You Need A Budget) - We pay for an annual subscription so you can get your money in order.
  • Travel Stipend for Reproductive Rights
  • Pet Insurance Discount through ASPCA

What is the work environment and travel requirements?

  • Flexible work environment with remote work available within the Mid-Atlantic region.
  • Will need to attend all staff meetings in the Herndon, VA office or offsite location as required. We have two to three staff meetings a year.

What is USTA/Mid-Atlantic Foundations approach to a diverse and equitable workforce?

  • We are committed to fostering a diverse, equitable, and inclusive workplace where all voices are valued and respected.
  • Our recruitment, employment, and promotion practices are free from discrimination based on various protected statuses under federal, state, and local laws.

USTA/Mid-Atlantic Foundation Diversity Statement

We are committed to a diverse, equitable and inclusive workplace in which everyone is welcomed, valued, and supported. USTA/Mid-Atlantic Foundation recruits, employs, compensates, and promotes without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, physical or mental disability, genetic or family medical history, marital, parental, veteran, or military status, political affiliation, or any other status protected by applicable federal, state, or local law.

Benefits, work hours, and policies are subject to change at the discretion of the employer.