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Assistant Property Manager

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Austin, United States The RMR Group Full time
Assistant Property Manager Job ID 2024-2503 Job Locations US-TX-Austin Department Property Management Overview

The Assistant Property Manager will work with others in Property Management to ensure that all aspects of managing nine properties and approximately 700,000 sf are covered efficiently and professionally. Portfolio size has opportunity to grow. This position will function as a generalist, "jack-of-all trades", working in the areas of operations, leasing, and financial reporting.

Responsibilities

Building Operations/Administration:

  • Assist Senior Property Manager and Engineering in all facets of building operations including life safety issues, incident reports, and insurance claims.
  • Assist in preparing bid packages.
  • Review work order reports weekly.
  • Contact vendors to schedule work in the building and in tenant spaces.
  • Supervise the tenant relations program and working with the third party vendors.
  • Assist with coordination of building and tenant construction.
  • Prepare service agreements and contract packages.
  • Perform cleaning, landscaping, and vacant space inspections monthly.
  • Perform weekly building inspections.
  • Conduct tenant check ins.
  • Initiate pricing for miscellaneous projects.
  • Review COI's quarterly.

Management Office:

  • Provide back-up for answering property management calls, as necessary.
  • Assist in facilitating meetings.

Financial Reporting:

  • Complete monthly variance reports for Senior Property Manager's review.
  • Prepare monthly accruals for Senior Property Manager's review.
  • Assist in preparing annual budgets for assigned properties.
  • Approve invoices for assigned properties in PayScan.
  • Review accounts receivable.

Communication:

  • Maintain daily communication with the Senior Property Manager, Chief Engineer and Regional Accountant.
  • Prepare and distribute tenant memos.
  • Review security report and prepare work orders.
  • Interface as needed with the Regional VP, Area Director, Regional Accounting Staff, Corporate Accounting, Asset Management, and Lease Administration.
  • Interface as necessary with tenants, brokers, vendors, and visitors.
Qualifications
  • Bachelor's degree - Preferred course of study Business Administration, Real Estate or Accounting.
  • Three years' experience in the real estate industry.
  • RPA designation a plus.
  • Broker's License preferred.
  • Strong financial and problem solving skills.
  • Relationship Skills - Ability to communicate effectively and professionally, both oral and written with owners, tenants and coworkers; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with RMR objectives.
  • Organizational/Multi-Task Skills - Able to allocate one's time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and changes; results oriented, detail oriented and accurate.
  • Decision Making Skill - Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change.
  • Will be required to perform off site duties through the use of a personal vehicle.
  • Must have a valid driver's license.
  • Strong proficiency with property management/accounting software (preferably Yardi), ARGUS budgeting software; MS Office application (Word, Excel, PowerPoint, Outlook).
  • An assessment will be administered for computer and communication skills.
  • If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment.
Company Overview

The RMR Group (Nasdaq: RMR) is a leading U.S. alternative asset management company, unique for its focus on commercial real estate (CRE) and related businesses. RMR's vertical integration is strengthened by over 1,100 real estate professionals in more than 30 offices nationwide who manage over $41 billion in assets under management and leverage more than 35 years of institutional experience in buying, selling, financing and operating CRE. RMR benefits from a scalable platform, a deep and experienced management team and a diversity of real estate strategies across its clients. RMR has been recognized by The Boston Globe as a "Top Place to Work", by the Environmental Protection Agency (EPA) as an "ENERGY STAR Partner of the Year" and ranked by the Building Owners and Managers Association (BOMA) as having one of the highest number of BOMA 360 designated properties in its portfolio. RMR is headquartered in Newton, MA and was founded in 1986.

RMR's mission is to create long term value for our clients by managing their investments and assets "like we own it" - an approach that consistently and repeatedly generates opportunities for all our employees, investors and stakeholders. We are guided by six core values:

  • Integrity at Our Core.
  • Perform Passionately and Effectively.
  • Inspired Thinking.
  • Like We Own It.
  • Power of We.
  • Mutual Respect.

Visit our website to learn more about what makes The RMR Group a rewarding place to build a career.

Follow RMR on LinkedIn, on Instagram @thermrgroup and on Twitter @The_RMR_Group.

The RMR Group is an equal opportunity employer. Qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here.