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Grants Division Manager
1 month ago
**
Position subject to close at any time**
NOTE TO INTERNAL APPLICANTS:
INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAY GRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.
This position provides advanced-level professional work and leads the Grants Division for the purpose of centralizing County-wide grants. Oversees the financial and administrative operations of the Division, with primary areas of responsibility including grants compliance monitoring, application writing and review, technical assistance, training, accounting, financial reporting, budget management, project management, and audits. The incumbent assigned to this position coordinates and collaborates with County senior management, executive team, department directors, management staff, community partners, governmental agencies, and granting agencies in the administration of a comprehensive grants management program for the Board of County Commissioners (BOCC). Employees in this classification function in a management capacity and are responsible for developing and maintaining a pre-planning grants process, and applications specific to the County's capital and operating grants enterprise. The position will ensure all grant opportunities have met application requirements and strategically align with the County's priorities.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Reviews and analyzes new grant opportunities and applications to determine if they align with County strategic priorities. Evaluates the costs and benefits to the County as a result of grant opportunity matching requirements, operating costs, and any grant related program expansion; Seeks to recover indirect costs if allowed and determines long-term program sustainability; Evaluates whether general fund revenues are necessary to support projects.
Develops and writes grant proposals to obtain available government and private funding from various programs and projects; Obtains assistance of outside consultants procured by the County to prepare more technical or complicated grants.
Provides direction in the establishment of grant planning/development program that provides support and guidance to departments’ financial and program staff in the management of grant programs to ensure controls and systems are in place to comply with applicable statutes, regulations, policies, procedures and contracts.
Offers pre-planning and technical assistance to County departments and community partners; Provides technical assistance will include reviewing applications to ensure grant requirements are met, assists with narrative edits, creates timelines, liaises with grantors, helps align grant applications with County priorities and aids with budget details.
Creates, manages, and directs use of a centralized grants management, tracking, and reporting system to provide strategic information and underlying detail to the BOCC, County Manager, County departments, and other agencies to monitor grant applications, drawdowns, reporting, and performance activities for all grant programs managed under the BOCC.
Works with staff to ensure programs are implemented in the most efficient and effective method for proper data collection, accurate and timely reporting and to ensure delivery of required outcomes.
Directs and manages the establishment and maintenance of a resource library for available grants and completed grant applications.
Develops policies, procedures, and systems for the effective administration of grants to ensure compliance and effective internal controls.
Assists with year-end closings and reporting, including but not limited to the preparation of the County’s Annual Comprehensive Financial Report (ACFR).
Provides direct oversight of assigned staff; Schedules, assigns, inspects, and reviews work of assigned staff to ensure work is performed according to established standards; Conducts performance evaluations, formal and informal coaching, and recommends disciplinary action.
Performs other duties as assigned/necessary which are related, or logical in assignment to the position.
Education:
Bachelor’s Degree in Business Management, Public Administration, Financial Management or closely related field.
Experience:
Six (6) years of responsible experience in grants administration performing duties consistent with the Essential Job Functions including at least two (2) years supervisory experience. Local government experience highly desirable.
Miscellaneous:
Must possess and maintain a valid Florida Driver’s License.
Comprehensive knowledge of federal, state, and local financing sources, as well as the capacity to identify potential funding sources.
Knowledge of federal or state grant processes including financial and programmatic reporting.
Knowledge of budget, finance, and project management systems.
Ability to prepare financial and budget grant reports and interpret financial data.
Exceptional written and verbal communication skills.
Highly organized with attention to detail.
Ability to maintain confidentiality when handling personal information, such as employee pay or prospective projects, may be required for some grants.
Ability to meet and exceed imposed deadlines.
Ability to manage complex functions with stakeholders, managers, supervisors, professionals, and other staff.
Ability to manage enterprise-wide programs to achieve broad organizational goals and objectives.
Ability to use considerable initiative, think independently, and exercise sound judgment.
Ability to serve as an internal consultant to senior management and present information and data to County, and stakeholder staff.
Ability to analyze data and present ideas and information effectively, both orally and in writing.
Ability to establish operation or program objectives and strategies for a functional or operational area.
Ability to take a long-term view and recognize opportunities to help the organization accomplish its objectives.
Ability to coordinate the activities of multiple internal and external stakeholders not directly under the position's scope of management.
Knowledge of the principles and practices of management. Knowledge of the functions, activities, requirements, and objectives of the specific programs/functional areas to which assigned. Knowledge of federal, state, and local regulations pertaining to assigned functional areas.
Ability to analyze and interpret data into usable information and business intelligence.
Ability to anticipate and meet the needs of internal and external clients with a focus on improving services.
Ability to establish objectives and strategies, identify required resources, and develop plans
Ability to formulate and establish goals and administrative policies, procedures, and guidelines to ensure operational efficiency and effectiveness in the administration of a complex organization with multiple departments, programs, and both internal and external partners.
Skilled in identifying, analyzing, and isolating problems, and problem resolution.
Skill in interpersonal skills, communications, team building, facilitation, networking, and negotiations.
PHYSICAL DEMAND REQUIREMENTS:
Physical Demand: Light
20 pounds maximum lifting.
Rare lifting, carrying up to 10 lbs.
If less lifting involved will require significant walking/standing.
If mostly sitting is involved will require push/pull on arm or leg controls.
Expressing or exchanging ideas by spoken word or perceiving sound by ear.
Good eyesight for production or safety of self and others.
Physical agility is required in kneeling, bending, stooping, and reaching.
Required to have clear vision at distances of 20 inches or less.
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