Human Resources Manager

4 weeks ago

Greenville, United States Senior Living Communities Full time

Cascades Verdae, Greenville's premier Retirement Community is now accepting applications for a HR Manager. The ideal candidate will have experience in a wide variety of HR components with independent oversight including recruitment, employee retention/engagement, employee training, benefits enrollment, worker's compensation, new hire processing and orientation, FMLA/LOA compliance, unemployment benefits, reporting, decision-making and guidance for following policies and procedures, daily documentation and data entry, as well as compliance with all employment laws and record-keeping, etc. Seeking a highly motivated self-starter who is adept at handling multiple competing priorities and duties in a fast-paced, and results-driven, rapidly changing environment. Recruitment experience a must.

POSITION SUMMARY: This position is the principal point of contact regarding all human resource matters. Leads and directs all recruitment and retention efforts for the community. This position is also the principal point of contact with the management company regarding all the administrative business aspects of the community which includes accounting, budgeting, financial reporting, and accounting support.

ESSENTIAL FUNCTIONS:

Daily/Weekly:

1. Work with Team Members and Department Heads to resolve daily HR, Payroll, Benefits, UKG and Relias issues along with password resets for UKG and Relias.

2. Work with Department Heads to assist in the Progressive Discipline or Counseling of team members.

3. Meet with team members/residents/POAs as needed to assist in resolving complaints and issues.

4. Check UKG Recruiting daily.

5. Push applications to Hiring Managers

6. Schedule Interviews

7. Screen Candidates

8. Conduct 1 on 1 Interviews & Group Interviews

9. Make Job Offers and prepare paperwork for:

o Offer letter and job description

o Ordering background reports (Sterling)

o Local/state background reports (CT, NC, GA, FL)

o Scheduling Drug Screen (Sterling) includes conducting onsite oral drug screen and preparing FedEx clinical pak for shipment.

o PPDs

o Health assessments

o Reference check and license verification

o Upload walk-in/paper applications to UKG

o Move candidates through the appropriate recruit flows and make notes.

o Hire in UKG

10. Submit Open Position Requests to post positions (SharePoint) and hold weekly Open Position calls/meeting with Department Heads

11. Utilize alternative sources like LinkedIn, CareerBuilder, Facebook, etc. for recruitment.

12. Work with local high schools and community colleges at Career Fairs and introduce SLC to school Program Curriculum Directors.

13. Update UKG with new hires, terminations, work/employment changes, LOA updates, etc. and create necessary paperwork for each Employees status change.

14. Review and complete onboarding event tasks and follow up with candidate as necessary.

a. Assist new hire in creating personal email, in necessary, and assist in starting the Onboarding process. Assist new hire with uploading documents to onboarding.

b. Submit IT requests for myUnity and other IT access

c. Complete E-verify (ongoing deadline of 3 days after hire)

15. Recruiting items - Review new applications, schedule interviews, follow up with new offers, etc.

16. Add New Hires to UKG

17. Assemble Orientation packets

18. Conduct New Hire Orientation. Set orientation agenda and forward to Department Heads. Setup training computers or make available.

19. Complete E-verify (ongoing deadline of 3 days of hire)

20. Assembling files for new hires survey ready

21. Create name tags for new Hires and replacement name tags for existing team members.

22. Business card ordering

23. Send messages to Team Members via Regroup (and/or email) for information or touchpoint purposes

24. Recruits in the community (ex. flyers, attending CNA graduations, participating in career day events at High Schools, etc.)

25. Check in with employee regarding any open workers comp claims

26. Review benefit enrollments coming due & send reminders

27. Review Relias and assist with other annual training compliance

28. Attend Senior Leadership Meetings

29. Update training files with team member check offs and in-services

Bi-Weekly

1. Distribute updated employee roster to department heads

2. Payroll

3. Send payroll records for OOW injured workers (Workers Comp)

Monthly:

1. Attend Monthly Call w/HO

2. Create and Oversee Employee Engagement program. Implement and maintain monthly activities/connection opportunities.

3. Uniform ordering and entering employee payroll deduction for additional purchases

4. Review ACA compliance (average hours worked)

5. Safety Committee meeting and minutes

6. Create and distribute Newsletter

7. Prepare agenda, sign in sheets, and incentives/prizes for monthly All Star Meetings

8. Prepare documentation for Department of Labor monthly survey

9. Pull Relias Training Completion Certificates and file in each team members training file (NC requirement)

10. Compile W/C packets

11. Compile Benefits packets

12. Update Supervisor P & P

Quarterly:

1. Compile and disseminate info for Market Wage Analysis for wage band positions

2. Plan and oversee All Star Meetings

3. Work with any Employee relations groups ie, team member of the month, special days etc.

Other Items: completed within 15 days of request:

Wage/employment verifications

Garnishments

Respond to unemployment claims and prepare for Appeals Hearing as needed

FMLA/LOA paperwork and follow up on due dates. Upload all documentation to UKG

Workers Comp claim maintenance (same day) including upload of related documents to UHA - follow up/respond with claims adjuster, report claims, etc.

Update OSHA log

Other duties as assigned

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