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Facilities and Safety Manager

3 months ago

Fresno, United States Fresno PACE by Innovative Integrated Health Full time

Who We Are

Are you interested in working for an organization whose mission is to enable frail, underserved, and multicultural senior communities to live independently at home and in their communities, for as long as possible?

Fresno Program of All-Inclusive Care for the Elderly (PACE) is dedicated to providing its participants with comprehensive health and social supports that are proven to effectively manage chronic conditions and to reduce the risk for premature institutionalization. PACE staff are leaders in the “aging in place” industry and we have had the honor of serving Fresno, Bakersfield and Orange County seniors and their families/caregivers.

Job Summary

The Facilities and Safety Manager leads the Safety Management Program (SMP) and manages the functionality, practicality and overall aesthetic of the assigned Innovative Integrate Health facility/site by ensuring all internal safety codes as well as corresponding public safety guidelines and requirements are met. The Facilities and Safety Manager performs daily inspections of all sites to monitor for potential safety hazards to participants, staff and/or community members and develops safety plans (i.e. emergency preparedness plans) that minimize risk. The Facilities and Safety Manager also performs regular safety in-services to guarantee ongoing compliance by the various Innovative Integrated Health departments and puts in place audit tools that measure the organization’s safety status in correlation with OSHA regulations, the local fire department, all other applicable city codes and CMS principles. The Facilities and Safety Manager will drive collaboration on the annual Safety Plan that outlines all major drills and safety-related exercises scheduled annually.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Generates, executes and develops an annual Safety Plan.

• Ensures that the Safety Plan is reviewed and approved annually.

• Coordinates all safety management activities of the organization.

• Monitors reports of inspections performed internally and by outside agencies such as local,

state, federal or voluntary accrediting agencies.

• Develops and maintains a system to monitor the correction of identified risks and the

effectiveness of implemented programs.

• Responsible for in-service training programs related to safety management. Provides initial,

on-going and as needed staff training in the safety management process. Participates in new

employee orientation on a monthly basis.

• Identify operations related risks and effective mitigation measures, to eliminate risk. Promptly

address and seek resolution to all safety and maintenance issues.

• Collaborate with leadership in drafting and updating the Safety Management Program.

• Provide direct oversight of the sites Security and Environmental Services departments.

• Create, manage and update all materials and compliance documentation and resources for

the site Security and Environmental Services departments. Collaborate with supervisor and

leadership to review when applicable.

• Provide training and development oversight to the sites Security and Environmental Services

departments.

• Manages complete log of all safety related events with any associated departments and

follow up.

• Compiles data and reporting for all oversight departments. Use business data and metrics to

make effective decisions that improve the safety and maintenance of our staff to reduce

potential liability.

• Serves as lead to monitor and investigate all accidents and injuries including taking corrective

actions as needed related to safety.

• Drive continual improvement in process and work environment.

• Understand and hold team and staff accountable for compliance with work place safety and

maintenance policies and guidelines.

• Ensure information and safety updates are promptly communicated to team.

• Evaluate loss prevention and location security practices, maintain and update policies.

• Provide leadership and oversight of safety and maintenance programs and initiatives and

ensures compliance with all applicable laws, rules and regulations. Implements appropriate

best practices.

• Evaluates and recommends items equipment, procedures, etc. which would prevent or

reduce safety risks or hazards.

• Monitors staff performance in the safety management program.

• Serves as a consultant on safety matters and is available to all staff.

• Evaluates and recommends items, equipment, procedures, etc. which would prevent or reduce

life safety risks or hazards.

• Completes OSHA training and transmits applicable content to the leadership team.

• Enacts contingency plans as needed; escalates and directs activities during system problems,

disasters, etc.; identifies potential problems, troubleshoots, escalates issues to management,

and participates in post-mortem analysis of problems providing input for future process

improvements.

• Participates in daily, weekly, monthly and annual planning process as appropriate.

• Performs all duties and responsibilities in a timely and effective mariner in accordance with

established company policies to achieve the overall objectives of this position.

• Maintains a favorable working relationship with all other employees to promote a cooperative

and harmonious working climate which will be conducive to maximum employee morale,

productivity, and efficiency/effectiveness.

• Projects a favorable image of the organization to promote its aims and objectives and foster

and enhance public recognition and acceptance of all of its areas of endeavor.

• Attend and participate in staff meetings, in-services, projects, and committees as assigned.

• Accept assigned duties in a cooperative manner; and perform all other related duties as

assigned.

• Must be available for on-call type notifications, questions and concerns around the clock.

• Be flexible in schedule of hours worked.

• May require use of personal vehicle

Working Conditions

The working conditions and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Able to perform responsibilities with frequent interruptions and competing priorities.

• Work with moderate exposure to excessive noise, dust, and temperature.

• Utilization of personal computers for clinical/financial database systems.

• Clinical Areas, Category I: Tasks that may involve exposure to blood, body fluids, or tissue.

• Non-Clinical Areas, Category III: Tasks that may involve occasional exposure to blood, body

fluids or tissue, and Category I tasks are not a condition of employment.

Experience

• Minimum of two (2) years of documented experience working with a frail or elderly

population in a long-term care setting.

• Minimum of three (3) years direct oversight of safety development and training plan.

• Ability to recognize safety and maintenance related hazardous situations and implement

corrective measures.

• Thorough understanding of and ability to enforce federal, state, local and corporate

regulations.

• An intense focus on safety and maintenance.

• Excellent interpersonal and communication skills required.

• Strong written and verbal communications skills.

• Ability to multi-task in fast-paced environment.

• Experienced in accident prevention, risk management as well as emergency evacuations and

preparedness.

Education:

• High School diploma or GED required.

• Bachelor’s degree in a related field preferred

Certification(s):

• CPR certification.

• Valid California driver’s license.

Knowledge, Skills, and Abilities

• Knowledge and ability to maintain a consistent level of productivity.

• Understanding of detailed requirements in action plans and implementation.

• Knowledge required to commission and conduct data analysis for decision-making.

• Excellent interpersonal skills that result in team building, successful negotiation, conflict

resolution, and effective handling of complex interpersonal situations.

• Leadership skills to work effectively within an interdisciplinary team setting.

• Ability to inspire confidence and open communication necessary for a learning environment.

• Ability to maintain a positive attitude and balance in relationships with others.

• Effective social interaction with physicians, management, board members, and business and

community contacts.

• Strong organizational and supervisory skills.

• Ability to complete duties within an agreed-upon timeframe and adapt appropriately to

change of priorities and workload and to adjust personal schedule, if required.

• Sound written and verbal communication skills to convey information effectively.

Core Values

• Respect at the core of our interactions.

• Honesty and Integrity with every endeavor

• Patient – Centered care aligned with participant values, beliefs, and preferences.

• Encouragement that motivates and empowers others to be the best they can be.

• Quality Care that is efficient, transformative and innovative.