Transaction Coordinator

18 hours ago

West Des Moines, United States Shared Success Center Full time

This position supports sales associates and sales management by reviewing and processing offers and lease and purchase contract documents and providing other administrative services to sales associates. Support includes initial listing services, sales coordination, pre and post closing activities, customer communication, forms completion and maintenance and clerical tasks. Some travel required between offices.

Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary.Refer to you manager or human resources for specific duties and performance expectations.

  1. Coordinate, complete, and/or review transaction documents/paperwork/forms for completeness, accuracy and adherence to company policy and state rules and regulations. Follow up with sales and management staff to correct discrepancies. (30-40%)
  2. Perform data entry tasks, prepare general correspondence, and maintain forms/supplies. (20-30%)
  3. Maintain/manage active files - price reductions, extensions, expirations - to ensure all information is entered and/or reports and disclosures are forwarded in a timely manner. Keep agents informed on the progress of the files. (15-20%)
  4. Compile marketing materials, handle advertising, schedule appointments and coordinate othertransaction activities. (10-15%)
  5. Provide and/or coordinate accurate and timely communication with external contacts such as homeowners, closing agents, staff from other real estate brokerages, service personnel and vendors. (10-15%)
  6. Confirm earnest money checks and forward check to accounting to comply with timeframes.(5-10%)
  7. Prepare and maintain files for document storage.(5-10%)
  8. Train new staff and sales associates on software and office equipment. Serve as back-up to office staff.(0-5%)
  9. Perform additional duties as requested or assigned.(0-5%)
  10. Some travel required between offices. (5-10%)

Performance Expectations
  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.
Qualifications

Education:
  • High school diploma or equivalent work experience. Post secondary coursework preferred.
Experience:
  • Two years administrative experience preferably in real estate office.
Knowledge and Skills:
  • Strong computer skills in Microsoft Office products.
  • Typing speed of 45 wpm minimum.
  • Ability to work independently and prioritize multiple tasks and projects concurrently.
  • Effective oral and written communication skills and an excellent customer service focus.
  • Effective analytical and problem-solving skills.
  • Excellent organizational skills with a focus on detail; high degree of accuracy.
Other (licenses, certifications, schedule flexibility/OT, travel, etc.):
  • Real estate license preferred

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

  • Financial Transactions Coordinator

    5 days ago

    Des Plaines, Illinois, United States The LaSalle Group Full time

    The LaSalle Group is a leading provider of direct hire and temporary staffing services. We are seeking an experienced Financial Transactions Coordinator to join our team.Job SummaryWe are partnering with a Fortune 500 logistics company in the Chicago area who is looking for a skilled Financial Transactions Coordinator to add value to their organization.About...

  • Auto Parts Coordinator

    7 days ago

    Des Moines, Iowa, United States Sanco Thermo King Full time

    Sanco Thermo King - Auto Parts Coordinator Job DescriptionJob Type: Full-timeSalary Range:$45,000 - $55,000 per year (base salary + benefits)About the RoleWe are seeking an experienced Auto Parts Coordinator to join our team at Sanco Thermo King. The successful candidate will be responsible for maintaining our parts inventory, processing customer orders, and...

  • Service Coordinator

    12 hours ago

    Des Moines, United States Interstate Companies Inc Full time

    Job DescriptionJob DescriptionInterstate Power Systems is looking for an experienced Service Coordinator for our Davenport Iowa location. We are offering highly competitive wages!Service Coordinators fulfill a critical role in our operations. They are responsible for building strong customer relationships by consulting with customers regarding their service...

  • Logistics Supply Chain Coordinator

    5 days ago

    Des Moines, Iowa, United States TEC Equipment Full time

    About TEC EquipmentWe are a full-service trucking solutions provider with over 30 locations across the Western United States. Our team delivers top-quality products and services to thousands of customers every day.Job OverviewThis is an exciting opportunity for a logistics professional to join our team as a delivery driver. In this role, you will be...

  • Digital Communications Specialist

    2 days ago

    West Des Moines, Iowa, United States Conduent State & Local Solutions, Inc Full time

    About ConduentConduent State & Local Solutions, Inc is a leading provider of mission-critical services and solutions to Fortune 100 companies and over 500 governments. Our dedicated associates deliver exceptional outcomes for our clients and the millions of people who count on them.Job DescriptionThe Marketing Communications Administration Analyst will...

  • HR Operations Coordinator

    2 months ago

    Des Plaines, United States Cynet Systems Full time

    Job Description: Pay Range: $25hr - $27hr Responsibilities: The responsibilities include; answering a high number of inbound calls through the HR Shared Services call center. ll coordinators are responsible for being on the call center daily to service and support customers. The coordinator will also make outbound calls as needed. Manage reports, case...

  • Pharmacy Buyer

    1 week ago

    Des Moines, United States Trinity Health Full time

    Employment Type:Full timeShift:Description:ESSENTIAL FUNCTIONS:•Serve as a liaison with physicians, nursing and/or departments for communication regarding controlled substance transactions, documentation and discrepancies.•Maintain controlled substance records and ensure accurate billing to patients/departments.•Develop and implement protocols for...

  • Shipping and Returns Coordinator

    1 day ago

    West Springfield, Massachusetts, United States Staples Full time

    In your role as Shipping and Returns Coordinator at Staples, you will oversee the entire shipping process, from preparing packages for pickup to resolving any issues that may arise. As a coordinator, you will be the point of contact for customers seeking assistance with shipping and returns, providing clear explanations and guidance to ensure smooth...

  • Pharmacy Buyer

    6 days ago

    Des Moines, United States Trinity Health Full time

    Employment Type: Full timeShift:Description: ESSENTIAL FUNCTIONS: •Serve as a liaison with physicians, nursing and/or departments for communication regarding controlled substance transactions, documentation and discrepancies. •Maintain controlled substance records and ensure accurate billing to patients/departments. •Develop and implement protocols for...

  • Part Coordinator

    3 weeks ago

    west memphis, United States Insight Global Full time

    Insight Global is looking to hire on a Parts Coordinator for a large bottling company in the Memphis, TN production facility. This role will be onsite M-F working day shift. Their main responsibility is to ensure a smooth operations of a manufacturing facility. This candidate will mainly be responsible for adding in new production parts into SAP for the...

  • Part Coordinator

    3 weeks ago

    West Memphis, United States Insight Global Full time

    Insight Global is looking to hire on a Parts Coordinator for a large bottling company in the Memphis, TN production facility. This role will be onsite M-F working day shift. Their main responsibility is to ensure a smooth operations of a manufacturing facility. This candidate will mainly be responsible for adding in new production parts into SAP for the...

  • Part Coordinator

    3 weeks ago

    west memphis, United States Insight Global Full time

    Insight Global is looking to hire on a Parts Coordinator for a large bottling company in the Memphis, TN production facility. This role will be onsite M-F working day shift. Their main responsibility is to ensure a smooth operations of a manufacturing facility. This candidate will mainly be responsible for adding in new production parts into SAP for the...

  • Executive Office Coordinator

    5 days ago

    West Lafayette, Indiana, United States Purdue University Full time

    Job Title: Executive Office CoordinatorWe are seeking a full-time Administrative Assistant for our Chemistry Department at Purdue University Fort Wayne. This position provides administrative support to the chair, faculty, and staff in carrying out daily office operations. The estimated salary for this position is $16.39 per hour.Primary...

  • Outside Sales Representative

    3 weeks ago

    Des Moines, United States Matheson Tri-Gas Full time

    POSITION SUMMARYSells products for MATHESON to business and industrial establishments or individuals at sales office, store, showroom or customer‘s place of business by performing the following duties.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Compiles lists of prospective customers for use as sales leads,...

  • Business Operations Coordinator

    5 days ago

    West Chester, Pennsylvania, United States Monarch Staffing Full time

    We are seeking a detail-oriented and organized professional to support our busy department at Monarch Staffing. Our team requires strong administrative skills to maintain inter-departmental job jackets and files.The ideal candidate will have experience in an office setting, proficiency in MS Office (Word, Excel, and Outlook), and excellent research and...

  • Marketing Communications Administration Analyst

    2 days ago

    West Des Moines, United States Conduent State & Local Solutions, Inc Full time

    Job DescriptionThrough our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where...

  • Pharmacy Intern Grad

    6 months ago

    Des Moines, United States Walgreens Full time

    Job Description Job Objectives Provides pharmacy consulting services to customers regarding the effective usage of medications, awareness with drug interactions and offering preventive healthcare services such as immunizations. Responsible for ensuring the proper compounding, dispensation, review and verification of prescribed medications within...

  • Portfolio Analytics Specialist

    2 days ago

    Des Moines, Iowa, United States Fidelity & Guaranty Life Insurance Company Full time

    OverviewFidelity & Guaranty Life Insurance Company (F&G) seeks a highly skilled Portfolio Analytics Specialist to support the optimization and maintenance of its investment portfolio analytics platform.This role will be responsible for reviewing and validating risk analytics, creating reports to support management and board reporting, investment and risk...

  • Mortgage Closing Specialist

    4 weeks ago

    Des Moines, United States Community Choice Credit Union Full time

    The Mortgage Closing Specialist plays a crucial role in the mortgage lending process by managing the closing of mortgage loans from initial approval to final funding. This position involves facilitating communication between various stakeholders and provides excellent customer service to members. It also involves ensuring no mistakes with closing...

  • Dir, Tax Equity Analysis

    4 weeks ago

    Des Moines, United States Berkshire Hathaway Energy Full time

    Job Description The Director, Tax Equity Analysis leads the financial analysis activities of managing BHE B's and BHE Renewables' tax equity portfolio to support consent requests, financial reporting, financial planning, and portfolio optimization. These activities include, but are not limited to, maintaining financial models, forecasting, budgeting,...