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Human Resources Assistant

3 months ago

Astoria, United States HANAC Inc Full time

Organization Overview: HANAC is a renowned multi-faceted social services organization based in New York City. Founded in 1972, HANAC has been dedicated to serving the needs of vulnerable populations across the city.

The Human Resource Assistant will facilitate HR processes across all business locations, administer employee health and welfare plans, and liaise between employees and insurance providers. This role is crucial in resolving benefits-related issues, ensuring compliance with federal and state regulations, and supporting various HR functions including record-keeping, file maintenance, and HRIS entry.

Rate of Pay: $20.50 per hour
Work Schedule: T, W, TH, F (28 hours per week)

Key Responsibilities:

  • Health and Welfare Plans: Administering health and welfare plans, including enrollments, changes, and terminations. Ensure accurate record-keeping and proper deductions through payroll and insurance providers.
  • Employee Support: Providing customer service to employees regarding HR-related inquiries. Address internal and external HR-related requests and provide assistance.
  • Document Management: Managing documentation for hiring, background checks, and onboarding. Handle document collection such as hourly hire rates, I-9 filing, drug testing and background checks, onboarding documents, and finalizing candidates into ADP Workforce. Create and maintain employee files with all necessary documents.
  • HRIS Data Entry: Maintaining employee records and HRIS data entry. Ensure accurate data entry and record-keeping for all HR processes.
  • Recruitment Support: Assisting with recruitment processes, including scheduling interviews and managing candidate communications. Track candidate status in HRIS and provide follow-up communication.
  • Payroll and Benefits: Supporting payroll, benefits reconciliation, and other HR programs. Reconcile benefits statements and conduct audits of payroll, benefits, and other HR programs. Recommend corrective actions as necessary.
  • Performance and Termination Processes: Assisting with performance review processes and employee terminations. Support the preparation and administration of the performance review process and assist with the processing of employee terminations.
  • Supervisor Collaboration: Informing supervisors of candidate onboarding statuses and enlisting their assistance for any obstacles.
  • Administrative Duties: Scheduling meetings and interviews, making photocopies, mailing, scanning, and emailing documents, and performing other clerical functions.
  • Correspondence and Filing: Preparing new-employee files, processing mail, and assisting with or preparing correspondence as requested.
  • Compliance: Working closely with the Director of Human Resources to ensure compliance with federal and state regulations and organizational policies.
  • Training and Development: Coordinating training sessions and seminars, and assisting with employee orientations.
  • Other Duties: Performing other related duties as assigned.
Qualifications:
  • Education: Associate's degree at minimum; a higher-level degree is preferred.
  • Experience: At least 2 years of Human Resources experience.
  • Skills:
    • Excellent verbal and written communication skills.
    • Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
    • Exceptional organizational skills and attention to detail.
    • Proficiency with Microsoft Office Suite or related software.
    • Ability to quickly learn payroll management, HRIS, and similar computer applications.
    • Understanding of HR functions and best practices.
    • Strong problem-solving and decision-making skills.


How to Apply: If you are passionate about making a difference and meet the qualifications listed above, we encourage you to apply.

HANAC is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.