Human Resources Assistant

4 days ago

Astoria, New York, United States HANAC Inc Full time

Job Summary: We are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at HANAC Inc. The successful candidate will be responsible for facilitating HR processes, administering employee health and welfare plans, and providing exceptional customer service to employees.

Key Responsibilities:

  • Health and Welfare Plans: Administer health and welfare plans, including enrollments, changes, and terminations, ensuring accurate record-keeping and proper deductions through payroll and insurance providers.
  • Employee Support: Provide customer service to employees regarding HR-related inquiries, address internal and external HR-related requests, and provide assistance.
  • Document Management: Manage documentation for hiring, background checks, and onboarding, handle document collection, and create and maintain employee files with all necessary documents.
  • HRIS Data Entry: Maintain employee records and HRIS data entry, ensuring accurate data entry and record-keeping for all HR processes.
  • Recruitment Support: Assist with recruitment processes, including scheduling interviews and managing candidate communications, track candidate status in HRIS, and provide follow-up communication.
  • Payroll and Benefits: Support payroll, benefits reconciliation, and other HR programs, reconcile benefits statements, and conduct audits of payroll, benefits, and other HR programs.
  • Performance and Termination Processes: Assist with performance review processes and employee terminations, support the preparation and administration of the performance review process, and assist with the processing of employee terminations.
  • Supervisor Collaboration: Inform supervisors of candidate onboarding statuses and enlist their assistance for any obstacles.
  • Administrative Duties: Schedule meetings and interviews, make photocopies, mail, scan, and email documents, and perform other clerical functions.
  • Correspondence and Filing: Prepare new-employee files, process mail, and assist with or prepare correspondence as requested.
  • Compliance: Work closely with the Director of Human Resources to ensure compliance with federal and state regulations and organizational policies.
  • Training and Development: Coordinate training sessions and seminars, and assist with employee orientations.
  • Other Duties: Perform other related duties as assigned.

Qualifications:

  • Education: Associate's degree at minimum; a higher-level degree is preferred.
  • Experience: At least 2 years of Human Resources experience.
  • Skills:
    • Excellent verbal and written communication skills.
    • Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
    • Exceptional organizational skills and attention to detail.
    • Proficiency with Microsoft Office Suite or related software.
    • Ability to quickly learn payroll management, HRIS, and similar computer applications.
    • Understanding of HR functions and best practices.
    • Strong problem-solving and decision-making skills.

How to Apply: If you are passionate about making a difference and meet the qualifications listed above, we encourage you to apply. HANAC Inc is an equal-opportunity employer, committed to creating an inclusive environment for all employees.

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