HR Administrative Assistant

1 week ago


Ocala, United States Dollar Tree Full time
Job Description

Our Dollar Tree Distribution Center in Ocala, FL, is currently hiring an HR Admin Assistant on 1st shift (Monday-Friday 8am-4:30pm).

Our admin assistant works as an integral part of the Human Resources Department aiding with associates in HR related matters. Works closely with Distribution Center Managers to ensure records and pay rates are correctly applied and maintained. Must be flexible to work overtime as needed to cover multiple shifts.

Essential Job Functions:
•Recruiting & Hiring
•Create/post all internal job openings for the DC & setup job files.
•Reviews internal candidates & advise managers of application.
•Handle all pre-employment drug testing.
•Orientation folders, personnel folders, training folders, etc.
•Create new associates' personnel folders.
•Monitor completion of new hire paperwork (DTO statuses)
•Order badges & Creates Badges & replacements for all associates.
•Conducts/Back Up for New Employee Orientation Program
•Assist with initial phone screens on applicants for open requisitions.
•Assist in scheduling candidates for Orientations.
•Data entry/HR system changes
•Kronos timekeeping (payroll)
•Distribution center activities/engagement including time out on the floor with associates.
•Various HR Compliance functions
•Assist with retention efforts.
•Attendance tracking

Administrative Backup
•In the absence of the General Manager's Administrative Assistant, act as backup

Qualifications/Basic Job Requirements:
•Bi-Lingual (Spanish) Highly preferred
•High school diploma or equivalent required.
•Three years administrative office experience required with knowledge of Distribution Center practices and procedures.
•Proficient PC skills, including - Word, Excel, PowerPoint, Access, Project and Internet; must be familiar with importing and exporting of data, document linking and mail merge.
•Strong focus on customer service
•Previous Human Resources experience preferred.
•Must be able to handle multiple tasks and prioritize to meet tight deadlines.
•Works well under pressure
•Data entry & review experience; strong attention to detail
•Strong verbal and written communication skills including strong composition and grammar skills: basic math skills.
•Kronos experience or another payroll database similar to Kronos highly preferred
•Experience with Lawson or other enterprise resource planning (ERP) software

  • Ocala, Florida, United States Dollar Tree Full time

    Job Summary:Dollar Tree is seeking a highly skilled and detail-oriented HR Administrative Assistant to join our team in Ocala, FL. As an integral part of the Human Resources Department, you will provide administrative support to ensure the smooth operation of HR-related functions.Key Responsibilities:Recruit and hire top talent for our Distribution...


  • Ocala, Florida, United States Dollar Tree Full time

    HR Admin Assistant Role at Dollar TreeThis is a key position within the Human Resources Department at Dollar Tree, supporting associates with HR-related matters and working closely with Distribution Center Managers to ensure accurate records and pay rates.Key Responsibilities:Recruitment and hiring processes, including creating and posting internal job...


  • Ocala, United States Intelligence Health Group Inc. Full time

    Job DescriptionJob DescriptionJob Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Intelligence Health Group, Inc. The ideal candidate will support the daily administrative functions, manage communications, and handle essential office operations as needed. This role involves coordinating with...


  • Ocala, United States Intelligence Health Group Inc. Full time

    Job DescriptionJob DescriptionBenefits:Life InsuranceCompany partiesDental insuranceHealth insurancePaid time offTraining & developmentVision insuranceJob Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Intelligence Health Group, Inc. The ideal candidate will support the daily administrative...


  • Ocala, United States Equity Lifestyle Properties Full time

    With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!ELS is hiring for the position of Administrative Assistant in Ocala, Florida.What you'll do:The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.Your job will...


  • Ocala, Florida, United States Chewy Full time

    Our Opportunity: Chewy is currently seeking a Human Resources Administrator to join our team in our Ocala, FL Fulfillment Center. We are looking for someone to provide administrative support to human resources function as needed (e.g. correspondence generation, record keeping, file maintenance, HRIS entry). Acts as the first point-of-contact for employees...


  • Ocala, Florida, United States HealthCare Support Full time

    Job OverviewHealthcare Administrative AssistantHealthCare Support is actively seeking a Healthcare Administrative Assistant to fill an essential role.Key Responsibilities:Support healthcare providers during patient examinations and treatments.Conduct patient care tasks including triaging, taking vital signs, performing blood draws, administering injections,...

  • HR Generalist

    2 weeks ago


    Ocala, United States Aston Carter Full time

    Role Title: Human Resources Generalist One of our manufacturing clients in the Ocala, FL area is looking for an HR Generalist! Necessary Qualifications: + 5-7 years of Human Resources experience. + Knowledgeable of payroll processing. + Experience hiring and firing employees. + Well-versed in worker's compensation claims. + Experience in conducting HR...


  • Ocala, Florida, United States HealthCare Support Full time

    Job OverviewWe are currently seeking a Healthcare Administrative Assistant to join our team at a reputable primary care facility.Key Responsibilities:Perform back-office tasks including preparing and sanitizing examination rooms, stocking supplies, and managing patient triage.Record and monitor patient vitals, document medical histories, and manage chief...


  • Ocala, United States Meadow Ranch Dental Care Full time

    Dental Office Administrative AssistantMeadow Ranch Dental Care is looking for a Business Assistant to join our team. Why Heartland Dental?Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong...


  • Ocala, United States Meadow Ranch Dental Care Full time

    Dental Office Administrative Assistant Meadow Ranch Dental Care is looking for a Business Assistant to join our team. Why Heartland Dental? Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a...


  • Ocala, Florida, United States Business Support Services of Salem Full time

    Job SummaryBusiness Support Services of Salem is seeking a highly skilled Court Reporting Assistant to provide verbatim reporting services for Social Security hearings. As a key member of our team, you will be responsible for ensuring the accuracy and completeness of administrative hearing transcripts.Key ResponsibilitiesSet up and operate recording...

  • Medical Assistant

    23 hours ago


    Ocala, United States Solaris Health Holdings LLC Full time

    Description:Advanced Urology Institute-Our mission is to advance patient-centered care. AUI is currently seeking a motivated individual to grow with us in our Windsor Oaks Ocala office.MEDICAL ASSISTANTThe Medical Assistant (MA) support the delivery of urological services, performs work as required and functions as an effective member of the...


  • Ocala, United States Business Support Services of Salem Part time

    Business Support Services is currently seeking a court reporter that provides verbatim reporting of Social Security hearings for the Office of Hearings Operations (OHO).Job Responsibilities: Major Duties and Responsibilities of a VHR (The examples provided do not cover all the duties which the incumbent in this position may be required to perform.)Set up...


  • Ocala, United States Heartland Dental Full time

    Experienced Dental Receptionist - Administrative Assistant The Dentist Place of Ocala is looking for a Business Assistant to join our team. Why Heartland Dental? Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental...


  • Ocala, Florida, United States Shilts CPA, PLLC Full time

    Job OverviewPrimary RoleThe Executive Administrative Coordinator acts as the main liaison for forensic and valuation client services, managing incoming calls, greeting visitors, and overseeing front desk operations. This role also involves supporting staff with various administrative responsibilities and special projects as required.Position SummaryThis...


  • Ocala, United States Crippen & Co. Full time

    Progressive. Innovative. Fun. Experience life at Crippen! We are currently looking for a high-energy, ethical, and motivated Administrative Professional to contribute to our growing and inspired team. Job Overview A successful candidate must be a self-starter, disciplined, very well organized, and possess a positive attitude regarding varied work duties....


  • Ocala, United States The Dentist Place Full time

    Experienced Dental Receptionist - Administrative AssistantThe Dentist Place of Ocala is looking for a Business Assistant to join our team. Why Heartland Dental?Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office...


  • Ocala, United States The Dentist Place Full time

    Experienced Dental Receptionist - Administrative AssistantThe Dentist Place of Ocala is looking for a Business Assistant to join our team. Why Heartland Dental?Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office...


  • Ocala, United States The Dentist Place Full time

    Experienced Dental Receptionist - Administrative Assistant The Dentist Place of Ocala is looking for a Business Assistant to join our team. Why Heartland Dental? Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental...