Tenant Coordinator

3 weeks ago


Los Angeles, United States Hudson Pacific Properties Full time

At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a Tenant Coordinator to support our premier properties in Los Angeles, CA. The Tenant Coordinator serves as a key point of contact for tenants, vendors, and visitors and manages many aspects of day-to-day office operations. From responding to tenant requests to handling building access, this role requires a customer-focused team player who can keep many important details organized amidst a fast-paced, dynamic environment.

What Youll Do

  • Provide customer service and hospitality to tenants, vendors, and visitors including coordinating building access.
  • Build rapport and relationships with tenants including greeting them as they arrive and promptly responding to tenant requests.
  • Handle key aspects of office operations including administering signage program, ordering office supplies, and processing mail and tenant billings.
  • Keep information accurate for buildings, leases, contacts, and emergency procedures.
  • Prepare and distribute invoices, tenant memos, rent statements, newsletters, and tenant welcome packages.
  • Process invoices in Yardi system, including tracking, coding, and comparing them with the budget and purchase orders.
  • Track and upload Certificates of Insurance including requesting them and following up on any issues with the tenant or vendor.
  • Collaborate with building operations teams to address tenant work orders.
  • Provide customer service and hospitality to tenants, vendors, and visitors including coordinating building access.
  • Build rapport and relationships with tenants including greeting them as they arrive and promptly responding to tenant requests.
  • Handle key aspects of office operations including administering signage program, ordering office supplies, and processing mail and tenant billings.
  • Keep information accurate for buildings, leases, contacts, and emergency procedures.
  • Prepare and distribute invoices, tenant memos, rent statements, newsletters, and tenant welcome packages.
  • Process invoices in Yardi system, including tracking, coding, and comparing them with the budget and purchase orders.
  • Track and upload Certificates of Insurance including requesting them and following up on any issues with the tenant or vendor.
  • Collaborate with building operations teams to address tenant work orders.
What Youll Need
  • Interest or experience in real estate.
  • 2+ years of administrative experience in a corporate environment.
  • Bachelors Degree preferred.
  • Strong proficiency in Microsoft Excel, Word and Power Point.
  • Excellent communication and interpersonal skills.
  • Ability to multi-task with a customer focused approach.
  • Availability to work onsite Monday-Friday 8am-5pm.
  • Interest or experience in real estate.
  • 2+ years of administrative experience in a corporate environment.
  • Bachelors Degree preferred.
  • Strong proficiency in Microsoft Excel, Word and Power Point.
  • Excellent communication and interpersonal skills.
  • Ability to multi-task with a customer focused approach.
  • Availability to work onsite Monday-Friday 8am-5pm.
Salary Range: $25.00 to $32.00 an hour USD (subject to relevant experience)

About Us
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging and secular growth industries. Hudson Pacifics unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming and developing properties into world-class amenitized, collaborative and sustainable office and studio space.

#J-18808-Ljbffr
  • Tenant Coordinator

    1 month ago


    Los Angeles, United States Ascend Full time

    Job DescriptionJob DescriptionAscend Talent Solutions Job DescriptionJob Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on...


  • Los Angeles, United States S3BUILDERS Full time

    S3BUILDERS - DescriptionCurrently celebrating our 20th year serving the Greater Los Angeles area with commercial construction services - S3BUILDERS has secured its reputation as a trusted partner for some of the most respected organizations in Los Angeles. Our firm is a cohort of likeminded and passionate professionals working each day to deliver exceptional...


  • Los Angeles, United States S3BUILDERS Full time

    S3BUILDERS - DescriptionCurrently celebrating our 20th year serving the Greater Los Angeles area with commercial construction services - S3BUILDERS has secured its reputation as a trusted partner for some of the most respected organizations in Los Angeles. Our firm is a cohort of likeminded and passionate professionals working each day to deliver exceptional...

  • Property Coordinator

    1 month ago


    Los Angeles, United States ICO Group Full time

    Job DescriptionJob DescriptionJob Summary:We are seeking a detail-oriented Property Coordinator to join our team. As a Property Coordinator, you will be responsible for overseeing the administrative and operational aspects of our properties. Your main objective will be to ensure the smooth and efficient functioning of properties by coordinating various tasks...


  • Los Angeles, United States New Directions for Veterans Full time

    Job DescriptionJob DescriptionResponsibilities:Responsible for conducting regular assessments of tenants which includes needs assessment and a plan for the retention of their permanent housing. Develops individualized service plans and monitors progress in achieving goals; assists residents in goals planning, money management, recreation, family support and...


  • Los Angeles, United States New Directions for Veterans Full time

    Job DescriptionJob DescriptionResponsibilities:Responsible for conducting regular assessments of tenants which includes needs assessment and a plan for the retention of their permanent housing. Develops individualized service plans and monitors progress in achieving goals; assists residents in goals planning, money management, recreation, family support and...


  • Los Angeles, United States Alliance Property Management, Inc Full time

    Job DescriptionJob DescriptionPrivate property management company seeks an experienced, qualified, and motivated individual for its maintenance department. This is an in-office administrative position (not a handyman or on-site manager position) but maintenance knowledge is a plus. Some field work may be required.Our candidate has experience with apartment...

  • Property Assistant

    1 month ago


    Los Angeles, United States Ascend Full time

    Job DescriptionJob DescriptionAscend Talent Solutions Job Description Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on...


  • Los Angeles, United States Brilliant Corners Full time

    **Location**: Los Angeles **Salary**:$24.04/hr **Organization Overview** Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own, and manage multi-family...


  • Los Angeles, United States Brilliant Corners Full time

    Location: Los Angeles Salary: $24.04/hr Organization Overview Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California's most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own, and manage multi-family supportive housing...


  • Los Angeles, United States JT Solution Partners Inc. Full time

    JT Solution Partners is looking to hire a full time leasing agent in downtown LA. **Responsibilities**: - Conduct property tours and showcase available units to prospective tenants - Prepare lease agreements and ensure all necessary documents are completed accurately and in a timely manner - Collect and process rental payments from tenants - Address tenant...


  • Los Angeles, United States Douglas Emmett Management, LLC Full time

    **SCOPE AND PURPOSE**: Resident Services Administrator is responsible for providing administrative support to the Community Manager by handling Office of the Building operations in accordance with the standards set forth by Douglas Emmett. **DUTIES AND RESPONSIBILITIES**: Include but are not limited to the following, as other duties or projects may be...

  • Property Manager

    1 month ago


    Los Angeles, United States TNCR Property Management Full time

    Job DescriptionJob DescriptionDescription:Job Position: Leasing In-ChargeJob Description :· To screen prospective tenants and to make sure that eligibility and documentation requirements are met and completed.· To process, complete and verify lease application information.· To record and update promptly into company’s computer database the details of...

  • Leasing Specialist

    1 month ago


    Los Angeles, United States Moo Housing Inc Full time

    Job DescriptionJob DescriptionWe are seeking a motivated and dynamic individual to join our team as a Leasing Specialist. The Leasing Specialist is responsible for effectively marketing, promoting, and leasing residential properties to prospective tenants. This role requires excellent communication skills, a customer-centric approach, and a strong ability to...


  • Los Angeles, United States Ascend Full time

    Job DescriptionJob DescriptionAscend Talent Solutions Job DescriptionJob Description – The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of the building. The primary responsibilities for the...

  • Case Manager I

    1 week ago


    Los Angeles, United States A COMMUNITY OF FRIENDS Full time

    Job DescriptionJob DescriptionDescription:Position Summary:Under the direction of the Tenant Services Supervisor I/II, the Case Manager I (CM-I) is responsible for providing individual case management to formerly homeless individuals and families utilizing a theoretical framework incorporating Motivation Interviewing (MI), Critical Time Intervention (CTI)...

  • Case Manager I

    1 month ago


    Los Angeles, United States A COMMUNITY OF FRIENDS Full time

    Job DescriptionJob DescriptionDescription:Position Summary:Under the direction of the Tenant Services Supervisor I/II, the Case Manager I (CM-I) is responsible for providing individual case management to formerly homeless individuals and families utilizing a theoretical framework incorporating Motivation Interviewing (MI), Critical Time Intervention (CTI)...

  • Case Manager I

    1 month ago


    Los Angeles, United States A COMMUNITY OF FRIENDS Full time

    Job DescriptionJob DescriptionDescription:SUMMARYUnder the direction of the Tenant Services Supervisor I/II, the Case Manager I (CM-I) is responsible for providing individual case management to formerly homeless individuals and families utilizing a theoretical framework incorporating Motivation Interviewing (MI), Critical Time Intervention (CTI) and Stages...

  • Property Manager

    1 month ago


    Los Angeles, United States TNCR Property Management Full time

    Job DescriptionJob DescriptionDescription:We are seeking a highly organized and bilingual Property Manager to oversee the management of our rental properties. The ideal candidate will be proficient in both Spanish and English and possess excellent communication skills. The Property Manager will be responsible for lease agreements, move-in and move-out...

  • Case Manager I

    7 days ago


    Los Angeles, United States A COMMUNITY OF FRIENDS Full time

    Job DescriptionJob DescriptionDescription: A Community of Friends (ACOF) is a nonprofit affordable housing development corporation founded in 1988 with the goal of developing housing for individuals and families with special needs. Its mission is to end homelessness through the provision of quality permanent supportive housing for people with mental illness....